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Sr. Grants and Contracts Manager


Title Sr. Grants and Contracts Manager
Department Name Program Delivery
Pact Overview
Position Purpose
Pact seeks a Senior Grants and Contracts Manager (Senior G&C Manager), for a four-year USAID-funded Afro-Colombian and Indigenous Inclusion Program in Colombia. The Senior G&C Manager is responsible for all aspects of the grant management process and oversight of the grants and contracts funded under the award. The Sr. G&C Manager will design a monitoring plan of activities conducted by grantees and contractors. The monitoring plan will be inclusive of tracking and verifying expenditure for cost reimbursable agreements and also tracking achievement of milestones for fixed amount awards. S/he will provide general financial and administrative support to the project. S/he will play an important role in coordination with other members of the project team in provision of capacity development services of the grantees, as needed.
Pact Overview
At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 45-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.
Specific Duties and Responsibilities
Develop subgrant award documents compliant with donor requirements and Pact standard templates and work closely with Pact HQ Agreement Management team to execute quality subawards.
Oversee, and administer as needed, the subaward management activities including pre-award assessments, negotiation, financial management, modifications, and closeout.
Recommend capacity building of grantees and/or special award conditions based on pre-award assessments and performance reports. Monitor implementation of special award conditions.
Work with members of the team to assess, monitor, and manage subgrantee risk at regular intervals.
Select the appropriate type of grant agreement to the sub-grantee based on preaward assessment and other applicable factors, and ensure proper negotiation of the terms and conditions with the sub-grantees
Ensure negotiations are documented via a negotiation memorandum so they become part of the internal grant files
Assist Chief of Party with obtaining approval of subgrantees by the Agreement Officer
Utilize Pact’s subaward management system (Salesforce) and accounting system (Serenic NAV) for subaward issuance, management, and reporting. Ensure that all required documentation is available and stored as per Pact regulations.
Oversee budget management of projects’ subgrant pool. Work closely with the Finance Manager to ensure accurate and timely disbursement of advances and liquidation of subaward expenses.
Review and approve budgets and budget amendment requests from grantees
Ensure timely training of grantees and Pact staff to understand and comply fully with donor standards. Develop training materials and carry out regular trainings of grantee partners.
Lead or coordinate with in-country staff, kick off meetings with grantees to review terms of the subaward
Ensure that office systems for grants and contracts administration are maintained and that regular reports and on demand reports are provided within Pact and to Funder as requested.
Support closeout of awards, including preparation of final inventories, property disposition, etc.
Oversee and track grants achievement of milestones and related progress and work with members of the project team to develop and implement strategies to improve grantee’s performance
Provide effective performance management, mentoring, and coaching for staff under his/her direct supervision.
Provide training, as required, related to areas of his/her expertise and country office needs.
Contribute to the global Grants Management Community of Practice to share best practices and lessons learned on Pact’s intranet “Mosaic.”
Perform other duties as assigned.
Basic Requirements
Bachelor’s degree in Accounting, Finance or related field
At least 8 years of progressively-increased responsibilities in grants management experience
Experience managing grants and contracts personnel
Deep knowledge of USAID rules and regulations as related to grants and contracts in 2 CFR 200 and 2 CFR 700 regulations inclusive of USAID ADS 303
Experience in donor funds administration
Experience providing capacity development assistance to local sub-grantees
Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award
Strong written and oral communication skills, including the ability to present to small and large audiences in English and Spanish
Strong understanding of budgets and financial reporting
Preferred Qualifications
Experience working with sub-grantees required

To apply for this position, please click link:

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: Pact World
  • Location: Bogotá
  • Grade: Mid/Senior
  • Occupational Groups:
    • Procurement
    • Legal - Broad
    • Management, Administration and Finance
    • Cash-Based Interventions
  • Closing Date: 2016-07-20

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