UNV Local Coordination Officer
DESCRIPTION OF ASSIGNMENT
The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.
In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.
In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.
1. Type of Assignment: International UN Volunteer
2. Type of Assignment Place: Family Duty Station
3. Assignment Title: Local Coordination Officer
4. Link with UNV Strategic Framework: Securing access to basic social services 5. Duty Station, Country: Changchun, China
6. Duration (in months): 12 months
7. Expected Starting Date: ASAP
8. Host Agency/Host Institute: UNOPS, China
9. Organizational Context/Project:
UNOPS is supporting China's development, while developing the capacity of local partners and authorities, and fostering innovation in the fast-growing country. In Changchun city, UNOPS is supporting the establishment of an Asia-Pacific Agricultural and Food Safety Industrial Demonstration Zone. The agriculture and food industry in the region will also be upgraded through modern agriculture. UNOPS is actively exploring opportunities for cooperation with Chinese partners in providing advisory services for innovation and development-related projects.
T. +49 (0) 228-815 2000 Platz der Vereinten Nationen 1, 53113 Bonn, Germany F. +49 (0) 228-815 2001 www.unv.org
- The project is to provide advisory services and technical supporting to the local gov- ernment of Changchun for the development of a 10 square kilometres Asia-Pacific Agricultural & Food Safety Industrial Demonstration Zone in Changchun City.
- This project aims to address the increasing concerns and demands for safe agricul- tural and food products by consumers and to upgrade the living quality of thousands of low-income families around Changchun area, yield positive impacts to local crop growing and bolster a more sustainable local economy.
- The demonstration zone will consist of 9 sub-parks (Organic Agriculture: Agriculture and Food Machinery and Equipment; Food-related Industry Corporation Headquar- ters: R&D and Incubators; e-Commerce and Logistics; International Exhibition/Con- ference Centre; Smart Business; Multi-functional residential area) plus 4 public sup- portive platforms from financing, talent training, servicing and innovation to incubat- ing.
- The objective of the project is to successfully develop a demonstration case on in- dustry optimization and upgrading, with integrated international environment-friendly Organic Agriculture R&D, Safety Monitoring for the whole Food Production Value- chain, highly reliable Traceable Process and a Marketing Model. This success model could be used in the agriculture and food safety industry in other developing coun- tries.
10. Description of tasks:
Under the direct supervision of Program Director, the UN Volunteer focuses on the co-
ordination of key project activities within the Project Team and between the Project Team
in Beijing and the Stakeholders in Changchun. She/he may be responsible for the
- Provides assistance in support of the research, planning and implementation of the In- dustry Positioning Plan, Conceptual Plan and Business Development Plan,
- Researches, compiles, analyses, summarizes, and presents basic information/data on specific industry and related topics.
- Assists in the coordination of project planning and preparation; monitors status of /project proposals; takes necessary action to ensure project documents are completed and sub- mitted to relevant parties for approval.
- Assists in the preparation and analysis of project activity budget proposals; provides as- sistance in the interpretation of budget guidelines; reviews and coordinates submissions of activity/events proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Collaborates with the Senior Research and Strategic Planning Officer, the Senior Part- nership Officer on performance reporting; liaises with relevant parties on the interpreta- tion of the activities/services scheduled in the work plan and various planning instruments such as the Inception plan, medium-term plan and internal work plans; provides assis- tance on reporting requirements, guidelines, rules and procedures and ensures com- pleteness and accuracy of data submitted.
Drafts project activity summaries, coordinates review and clearance process, and coordi- nates with editor, translation services, etc. on finalization and publication of report in dual
- Serves as focal point for coordination, monitoring and expedition of project implementa- tion activities, involving extensive liaison with the local government and Zone Operators to initiate requests, prepare standard terms of reference against project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve is- sues related to project implementation, e.g. organization of and participation in training/ workshops/conferences, domestic mission tours, international mission tours, travel ar- rangements, etc.
- Drafts correspondence and communications related to all aspects of project administra- tion, including work plan and budgets, revisions and other related issues, as well as pre- pares contributions for a variety of periodic reports.
- Performs other duties as assigned by the Project Director
Furthermore, UN Volunteers are required to:
- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
- Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
- Contribute articles/write-ups on field experiences and submit them for UNV publica- tions/websites, newsletters, press releases, etc.;
- Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
- Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
11. Results/Expected Outputs:
- Provide administrative and other support, including monitoring the progress of activities in the field, participating in the conference, training workshops, and other advocacy work, and following up with local stakeholders.
- Provide technical support to the counterpart, sharing with the counterpart, and identifying the (technical and financial) needs of the (local) counterpart, and proposing solutions.
- The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counter- parts, including Implementing Partners (IPs);
- Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment
- A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities partic- ipated in and capacities developed
12. Qualifications/Requirements (including competencies, values and skills): A) Qualifications, skills, experience:
Degree level: Master's degree
Type of Degree: Business Administration, Project Management, or other relevant discipline
- Years of work experience: A Bachelor Degree with a combination of 2 additional years of relevant professional experience will be accepted in lieu of a Master's Degree; A mini- mum of 3 years of progressive experience in project administration, technical cooperation or related area with focus on monitoring, reporting, and coordination in either public or private sector organizations; Understanding of industry standards and best practices in agricultural and food safety production would be an asset; Experience in planning and implementing development projects, seminars and workshops and good familiarity with the social development and experience working in poverty reduction; Experience and fa- miliarity with UNOPS procedures is an asset.
Language (s): Fluency in written and spoken English; Fluency in spoken Chinese(Mandarin)
Driving license required: No
- PRINCE2® Foundation/Prince2® Practitioner/PMP would be an asset;
B) Competencies and values:
- Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take own- ership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confi- dentially; responsive and client-oriented.
- Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations.
- Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work envi- ronment.
Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish prior-
ities and to plan, coordinate and monitor (own) work; ability to work under pressure, with
conflicting deadlines, and to handle multiple concurrent projects/activities.
- Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious work- ing relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diver- sity and gender;
- Communication: proven interpersonal skills; good spoken and written communication skills, including ability toprepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military person- nel, volunteers, counterparts and local interlocutors coming from very diverse back- grounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;
- Flexibility, adaptability, and ability and willingness to operate independently in austere, re- mote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of oper- ations; willingness to transfer to other duty stations within area of operations as may be necessary;
- Genuine commitment towards the principles of voluntary engagement, which includes sol- idarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.
13. Living Conditions:
The duty station of the international UNV is Changchun. Changchun is a modern city located
in North China. The city has health services available. There is high-quality public infrastructure
In general, rent for apartments in Changchun is not high compared with other regions in China.
It is well served by many shopping malls, large supermarket chains and international brands.
Buses are the most common form of mass transportation. Metered taxis are widely available
and domestic and regional travel by train and airplane is popular.
14. Conditions of Service for international UN Volunteers:
The duration of your assignment is 12 months.
A volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with
dependents (maximum three).
The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing,
utilities, transportation, communications and other basic needs. The VLA can be computed by
applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,571. The VLA
base rate is a global rate across the world, while the PAM is duty station/country-specific and
fluctuates on a monthly basis according to the cost of living. This method ensures that
international UN Volunteers have comparable purchasing power at all duty stations
irrespective of varying costs of living. The PAM is established by the International Civil Service
Commission (ICSC) and is published at the beginning of every month on the ICSC website
(http://icsc.un.org). For example, if the PAM for the current month is 54.6%, then the VLA for
that month will be (US$ 1,571 x 54,6 /100) + 1,571= US$ 2,429. Moreover, a Family Allowance
(FA) is added in accordance with the number of recognized dependents: US$ 250 if the UN
Volunteer has 1 recognized dependent, and US$ 450 if the UN Volunteer has 2 or more
recognized dependents. Accordingly, the VLA per month will be US$ 2,598 for a volunteer
without dependent; US$ 2,848 for a volunteer with one recognized dependent and US$ 3,048
for a volunteer with two or more recognized dependents.
In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC,
international UN Volunteers receive a Well-Being Differential (WBD) on a monthly basis.
Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the
assignment (if the volunteer did not reside in the duty station for at least 6 months prior to
taking up the assignment) and in the event of a permanent reassignment to another duty
UNV provides life, health, permanent disability insurances as well as assignment travel, annual
leave, full integration in the UN security framework (including residential security
UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight
tickets for periodic home visit and for the final repatriation travel (if applicable). Resettlement
allowance is paid for satisfactory service at the end of the assignment.
UNV will provide, together with the offer of assignment, a copy of the Conditions of Service,
including Code of conduct, to the successful candidate.
If you are not yet a candidate in UNV’s database, please apply by registering your profile at
https://ereta.unv.org/html/index.php?module=myprofile. Important: Once you have created your UNV
account by validating your email address, please complete all sections of your profile and select the
following code: “16CHN_UNOPS” from the drop down menu in the “Special Recruitment” tab of
Your application can only be considered once you have submitted your complete UNV profile (green button). As a confirmation of your successful registration, you will receive an email with your UNV roster
If you are registered in the UNV database of candidates, please update your profile at: http://MyProfile.unv.org. In the “Special Recruitment” section on the left, click on the “Edit” button and select the advertisement code “16CHN_UNOPS” from the drop-down list. Application deadline: 11th September 2016. Only short-listed candidates will be contacted. United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.