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Database Administrative Officer (national position) - Ukraine


The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

We are looking for Database Administrative Officer in ICLA Department.

Job description

  • Implement and maintain ICLA Database and related procedures
  • Ensure adherence to NRC’s policies and procedures
  • Supervise and train ICLA team in relation to Database processing and utilization
  • Implement and maintain a filing system for ICLA related documentation
  • General follow up of the NRC routines in relation to ICLA project documentation
  • Carry out periodic audits for inventory obtained and used in the ICLA project
  • Provide general administrative and operational support to the ICLA programme
  • Receive information from ICLA Technical Specialists with consequent entry of the data into the Database
  • Ensure regular monitoring and check up of the entered data with actual Beneficiary Intake Forms
  • Ensure proper filing and archiving of the Beneficiary Intake Forms
  • Ensure that Database applications, data storage and regular backups are configured and maintained
  • Implement and update a data disaster recovery plan (back up)
  • Ensure installation and maintenance of protection services (anti-viruses and firewalls)
  • Train and develop ICLA staff’s skills in relation to use of the Database
  • Ensure proper maintenance of the ICLA project inventory
  • Supervise programme files and archive
  • Submit regular activity reports to ICLA Programme Development Manager
  • Perform any other tasks as requested by ICLA Programme Development Manager


  • Generic professional competencies:
  • Experience from administrative work at Officer level
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Knowledge of English will be an advantage

  • Context/ Specific skills, knowledge and experience:
  • Good knowledge of the context in Ukraine
  • Good knowledge of the Ukrainian and Russian languages
  • Preferably high education with background in law or similar
  • Experience of working with various data entries, systematization and analyses
  • Good Knowledge of the software programs (MS Word, Excel, Access, PowerPoint)
  • Preferably having valid driving license

Personal qualities

  • Planning and delivering results
  • Working with people
  • Analyzing
  • Handling insecure environments

We offer

  • Commencement: September 2016
  • Contract period: till the end of 2016, with a possibility of extension depending on available funding
  • Salary/benefits: According to NRC country policy
  • Duty station: Severodonetsk

Miscellaneous info

  • Travel: Some travelling must be expected
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: NRC - Norwegian Refugee Council
  • Location: Severodonetsk
  • Grade: Mid/Senior
  • Occupational Groups:
    • Emergency Aid
    • Management, Administration and Finance
  • Closing Date: 2016-09-06

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