Resource Management Officer

Lima | Peru

Position Title : Resource Management Officer

Duty Station : Lima, Peru

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, One year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 01 December 2016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the overall supervision of the Chief of Mission (CoM) and in coordination with relevant units at Headquarters (HQs) and Regional Office (RO) Buenos Aires, the successful candidate will be responsible and accountable for monitoring of the budgetary, financial, human resources, procurement and administrative functions of the Mission.

Core Functions / Responsibilities:

  1. Monitor financial management for all activities in the mission, including financial expenditure and accountability. Undertake financial analysis of projects in the Mission.

  2. Coordinate with senior management the preparation of donor financial reports in accordance with IOM regulations and established procedures.

  3. Assist in forecasting cash flows according to activities in the Mission and ensure daily control of funds disbursed; verify that funding is received in accordance with donor agreements.

  4. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.

  5. Monitor the implementation of procurement, logistics, facilities maintenance, asset administration and transport support within established internal control mechanism.

  6. Review and monitor the Human Resources Management function in the mission in accordance with the Organization´s policies, procedures and practices and in light of project activities in the region.

  7. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation, and control systems and improve efficiency and effectiveness. Train the project support staff on IOM´s administrative, financial and human resources policies and procedures.

  8. Participate in the preparation and draft portions of the annual budget for the Mission and assist in the preparation of budgets for new programmes.

  9. Assist in the supervision of the Mission’s administrative functions and other related activities, in accordance with the Organization’s policies and procedures.

  10. Liaise with other internal functional units of the Mission, and support the supervisor in liaising with banks, donors and government counterparts and other stakeholders as required in the performance of the accounting function.

  11. Make recommendations for procedural improvements and assist in training local staff in the relevant areas.

  12. Liaise with relevant units at HQs, the Administrative Centers and RO Buenos Aires with regard to the financial and administrative activities of the Mission.

  13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as Chartered Accountant or Certified Public Accountant is an advantage.

Experience

• Experience in financial management, accounting and budgeting;

• Experience with internal control assessment, internal audit and/or external audit;

• Good knowledge in procurement;

• Good knowledge of human resources management;

• Knowledge of IOM’s regulations, policies and procedures preferred;

• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable;

• Knowledge of IOM accounting systems, software and procedures a distinct advantage.

Languages

Fluency in English and Spanish is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. t

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 01 December 2016 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 18.11.2016 to 01.12.2016

Requisition: VN 2016/234 (P) - Resource Management Officer (P2) - Lima, Peru (54900941) Released

Posting: Posting NC54900972 (54900972) Released

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: IOM - International Organization for Migration
  • Location: Lima | Peru
  • Grade: Mid level
  • Occupational Groups:
    • Environment
    • Management, Administration and Finance
  • Closing Date: 2016-12-01

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