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Supply & Logistics Specialist, P4 - IMIS # 100580, Antananarivo Madagascar (1 year contract)

Antananarivo (Madagascar)

Under the direct guidance of the Immunization Specialist (P4, # 52150), the incumbent manages the cold chain, supply and logistics operations of a complex nature with significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the direct guidance of the Immunization Specialist (P4, # 52150), the incumbent manages the cold chain, supply and logistics operations of a complex nature with significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives.

Key Expected Results

1. Rapid and relevant responses provided to evolving supply needs and situations, including emergency situations, with a priority on achieving value for money.

2. The highest level of integrity, standards and accountability maintained by implementing sound, accurate supply/logistics management systems, procedures and documentation as well as regular and accurate reporting.

 3.Technical leadership, support, coaching and training provided to capacity-building in order to enhance efficient, effective and timely delivery of supplies. UNICEF, Government and all implementing partners; accountability is ensured for supply assistance Government counterparts and implementing partners are orientated and trained in UNICEF supply assistance policies and procedures

 4.Effective procurement of supplies and services conducted to attain lowest cost without sacrificing quality

5. Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking. Effective partnership standby agreement concluded to ensure timely procurement, delivery, utilisation and monitoring of quality and movement of supply assistance

Key Accountabilities and Duties & Tasks

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

  1. Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

Responsible for logistics/supply planning through coordination with Operations/Programme Sections. Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.

Participate in the Country Programme strategy planning preview and reviews to advise on supply/logistics requirements for the of Plan of Operations and Annual Work Plans.. Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.

2. Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.

Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies. Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.

  Act as secretary and adviser to the CRC. Establish and maintain a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Conclude standby agreements with relevant private business companies for cost effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users

  Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, CRC submissions etc.

Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.

Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.

3. Ensure that effective support UNICEF and Government capacity-building efforts are provided in order to enhance efficient, effective and timely supply delivery,

Plan, design and conduct training for UNICEF's staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery. Provide effective coaching to the staff/consultants as required.

Technical leadership, support, coaching and training provided to capacity-building in order to enhance efficient, effective and timely delivery of supplies, and  training of staff at all levels in EPI vaccine management and cold chain.  UNICEF, Government and all implementing  partners; accountability is ensured for supply assistance Government counterparts and implementing partners are orientated and trained in UNICEF supply  assistance policies and procedures

4. Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.

Conduct local procurement through issuance of tenders, bid adjudication and contract management... Conduct market research, identify and recommend potential local suppliers. Gather and maintain data on and evaluate local supply sources' overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery,). Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take.

Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s). 

Communicates and reports quality issues with respect to supplies and/or service agreements. Effective procurement of vaccines, input and cold chain conducted to attain best overall value while maintaining product quality


5. Collaboration and Partnership

Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.

  Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.

Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.

Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory.

Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources

Qualifications of Successful Candidate

 

  • Education

Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.)

A relevant first-level university degree in combination with 2 years of additional relevant work experience, may be accepted in lieu of the advanced university degree

  • Work Experience

Eight years of relevant professional work experience at both national and international level in supply, logistics, purchasing, contracting, administration and/or other related fields.

Work experience in emergency duty station would be an asset

  • Language Proficiency

Fluency in French and English required. Knowledge of Malagasy would be an asset.

  1. Competency Profile (For details on competencies please refer to the UNICEF Professional Competency Profiles.)

 

  1. i) Core Values (Required)
  • Commitment
  • Diversity and Inclusion
  • Integrity
  1. ii) Core Competencies (Required)
  • Communication [II]
  • Drive for Result [II]
  • Working With People [II]

iii) Functional Competencies (Required)

  • Applying Technical Expertise [II]
  • Deciding and Initiating Actions [II]
  • Following Instructions and Procedures [II]
  • Leading and Supervising [II]
  • Planning and Organizing [II]

 .

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Antananarivo (Madagascar)
  • Grade: NO-A, National Professional Officer - Locally recruited position - Junior level
  • Occupational Groups:
    • Public Health and Health Service
    • Logistics
    • Supply Chain
  • Closing Date: 2016-12-14

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