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Evaluation of Support to Refugees and Turkana Resident Communities (SR & TRC) Project, 2016 (Humanitarian Assistance) – No.: 1010301-05

Nairobi | Kenya

Annex 1


Terms of Reference (ToR)

Evaluation of Support to Refugees and Turkana Resident Communities (SR & TRC) Project, 2016 (Humanitarian Assistance) – No.: 1010301-05.

Background Information and Rationale

The Kakuma refugee camp is currently home to 163,192 refugees from 20 different nationalities with the majority originating from South Sudan (54.4%), Somalia (25.4%) followed by Sudan (5.9%), Democratic Republic of Congo (5.9%) and the remaining 8,4% from 16 other countries . Almost 60.2% of the camp population is made up of children below the 18 years.

Since the Kakuma refugee camp was established in 1992 there quite a substantial number of refuges that have been born in the camp and others are arrivals that have come as a result of refugee’s influxes that fluctuates depending on the security and stability in their countries of origin.

According to the Kenya national youth policy of 2006, the youth are defined as young people between the ages of 15 to 30 years old age. The UN on the other hand defines the youth as those aged between 15 and 24 years of age. DCA and partners have been working with the refugees and host community youths consistently since July 2005. For the purposes of DCA’s interventions in this protracted crisis, the working definition of the youth is those aged between 15 and 30 which encompasses the Government of Kenya and UN definitions. This definition also resonates well with expectations from the refugees’ areas of origin in terms of expected norm in the age of the youths. It is however not uncommon for people as old as 34 years[1] to be referred to as the youth.

DCA and partners have been engaging in youth empowerment activities[2] aimed at empowering the youth. These activities include:

  1. Games & sports – these include ball games, athletics and indoor games. In the 2016 Rio Olympics games, Kakuma refugees participated under the UN banner. Kakuma soccer premier league also nurtures refugee footballers.
  2. Livelihoods activities targeting the youths – these includes IGAs, VSLAs.
  3. Skills training – this includes vocational & entrepreneur training.
  4. Talent building & mentoring – this includes the ‘Kakuma Got Talent’ annual challenge. In this festival refugees compete for excellence in music, drama and other performing arts.
  5. Participation, human rights and good governance – this includes the youth parliament where the youth dialogue and lobby to positively influence refugees programming.
  6. Reformed warriors interventions – this includes targeting the host community youths that are engaged in cattle rustling through peace building and conflict mitigation so that they can reform and start engaging in legal alternative livelihoods activities.
  7. Incentive workers – many refugees’ work for humanitarian agencies as incentive workers. This equips them with experience that could be of great use in their countries of origin upon return or repatriation.

It is against this background that DCA and its partners (LWF and LOKADO) have been strengthening their own knowledge and capacity in refugee host community youth programming. The proposed evaluation is expected to contribute to this knowledge and capacity.

Evaluation Purpose Objectives and Intended Use

The purpose of this evaluation is:

To identify and document lessons learnt and best practices employed in the current project contributing to DCA’s and ROI project partners (LWF & LOKADO) organizational learning and providing a basis for better programming in the refugee and resident community interventions with a focus on:

Refugee Youth Activities – Including various empowerment strategies through livelihoods, skills training, sports, talent promotion and a youth peace parliament.

Host Community Youth Activities – Including various empowerment strategies & youth involvement in peace building and conflict mitigation especially for the reformed warriors.

This is expected to enable DCA and its partners account to its constituents, back donors and the government of Kenya for its commitments towards this project.

Intended users of the evaluation

The following are the key intended users of the evaluation:


Focal Person

Contact Details

Remarks/Possible Interest

  1. DCA

Program Coordinator – Kenya (Patrick Kibuku).

Lessons learnt, best practices & how they can be used to improve future programming.

  1. LWF

Program Coordinator (George Wesonga).

Lessons learnt, best practices & how they can be used to improve refugee & resident community interventions.


Program Coordinator (Achilla Lokwawi).

  1. Other Stakeholders.

Program Coordinator – Kenya (Patrick Kibuku).

Relevant findings and recommendations will be shared.

Specific Evaluation Questions

The nine commitments of CHS will guide the evaluation:

1. Was the action appropriate and relevant?

2. Was the Action effective and timely?

In particular it should be assessed how and if the actions have contributed to:

  • Increased social capital and leaderships.

  • Participation, voice and decision making.

  • Increased skill development and opportunities for livelihoods.

  • Reduced conflicts, negative coping mechanisms and discrimination.

Furthermore, the consultant(s) should map and assess the target groups according to gender, ethnicity/nationality, age, and education and vulnerability levels.

3. Did the action strengthen local capacities and avoids negative effects?

4. Was the action based on communication, participation and feedback?

5. Were complaints welcomed and addressed?

6. Was the action coordinated and complementary to relevant actions of other actors?

7. Did LWF and DCA continuously learn and improve?

8. Were relevant staff supported to do their job effectively and were treated fairly and equitably?

9. Were resources for youth managed and used responsibly for their intended purpose?

Approach and Methodology

The evaluation approach shall be utilization focused. As such, the evaluator should arrange individual meetings with individual intended users before and after the evaluation.

The following should be observed:

· Attention should be given to collect information: from all types of stakeholders, with special focus on youth both girls and boy representing different nationalities/ethnicities, out-of school/in school, marginalized youth and less vulnerable youth etc. In all camp areas (Kakuma 1-4 and the new Kalobeyei settlement).

· Initial findings and recommendations made as a result of the evaluation must be fed back to DCA, partners and right holders (youth) in a meaningful way, so they have an opportunity to discuss the recommendations before they are finalised.

· As much as possible, the evaluation should describe systems to check that recommendations are incorporated in future planning and proposals are documented and followed up.


  • Individual and focus group interviews with youth (both beneficiaries and non-beneficiaries), LWF staff (relevant staff and senior management) and other stakeholders (local leaders, school teachers, parents, NGOs, UN agencies) including the use of participatory methodologies.

  • Quantitative survey of youth perceptions of relevance and effectiveness?

Evaluation management and values

This evaluation should adhere to and be guided by the DCA evaluation policy. The evaluator should refer any questions or emerging issues to the DCA Kenya Program Coordinator (

The general terms and conditions of this consultancy are:

· Logistics: DCA will cover the cost of the consultant(s) travel to the field and back, food, and accommodation.

· Professional fee: The consultant(s) will be paid professional fees in accordance with this TOR and within DCA’s approved rates.

· Tax 5% withholding income tax payable to the Government of Kenya (GoK) shall be deducted from the consultants’ fees during payment when relevant.

· A contract will be signed by the consultant(s) prior to commencement of this consultancy which will detail additional terms and conditions of service, aspects on inputs and deliverables.

· Full term of consultancy: document review, field work and report writing should not exceed XX days.

Other specifics on who makes decisions on what and what resources does DCA mobilise to support the evaluation, e.g. logistical support will be contained in the consultancy contract.

Professional Qualifications

Required qualifications

  • A multi-disciplinary consultant (s) with a Master’s Degree in a relevant discipline in social science (or equivalent).
  • Have a rich blend of linking relief rehabilitation and development programming including youth empowerment in humanitarian settings. Proven expertise on refugee/host community programming and the cross cutting issues such as Rights Based Approach and Gender.
  • Proven experience from NGO and CBO based humanitarian and development assistance in the HoA and Kenya in particular.
  • Proven evaluation experiences, participatory evaluation methodology, appreciative enquiry methods, focus group interviews, etc.

Deliverables and Schedule


No. of Days

Lead Consultant

No. of Days

Associate Consultant

Travel Dates

Prepare and Review Evaluation Tools, Project documents reviewing. Discussions with the DCA/LWF/LOKADO reference team in Kakuma & Nairobi.



Open – December 2016

Travel Nairobi to Turkana/ Kakuma.



January 2016

Meet GoK/UNHCR / LGAs in Kakuma & County officials in Lodwar.




Community Meetings, Field Data Collection, Site Visits; Continual Analysis.



January 2017

Travel Turkana/ Kakuma to Nairobi.



January 2017.

Liaison with other project stakeholders at Sub County & County Levels.




Report Writing/Submission.



Open – 1st draft submitted on 31st January 2017.

Draft Report Input received from LWF/DCA/Partner Debriefing.



8th February 2017.

Revise Draft report and Submit Final report



13th February 2017.

Total Number of Days

XX days

XX days

XX days Total


The final evaluation report should follow the format 1-3-25 as described in Annex 1. Failure to comply with this format results is considered breach of these Terms of Reference.

Meetings and workshops

As the evaluation is utilization-focused, the following meetings are expected at both baseline and endline at minimum:

  1. Initial meetings with all intended users.

  2. Follow-up meetings with the same group of intended users.

Throughout the evaluation process, intended users should be adequately updated on progress. A progress report can take the form of an email of half a page, supplemented by field notes as relevant.

Suggested timeline

The envisaged evaluation period is XX days distributed around time for preparation, field work, travel, and report writing as detailed below:

Budget and Payment

The consultant(s) will receive remuneration under the following terms of payment, which will be based on the output of the work and not on the duration that it might take:

· The Consultant shall receive an amount not exceeding USD XXX per day. This shall be calculated based on XX consultancy days as per the agreed timeline in section above.

· 50 % of the total shall be paid upon signing of the contractual agreement.

· The remaining 50% shall be paid after a final satisfactory report and other outputs are submitted and satisfactorily signed off by DCA.

Structure of the Proposal and Submission Guidelines

All expressions of interest should include:

Technical Proposal highlighting: brief explanation about the consultants (s) with evidence of previous experience in this kind of work; profile of the consultancy firm to be involved in undertaking the consultancy; understanding of the TOR, the task to be accomplished as well as draft consultancy framework and plan and at least three referees.

Financial Proposal: The financial proposal should provide cost estimates for services rendered including daily consultancy fees related to the consultants excluding accommodation and living costs; transport cost, stationeries, and supplies needed for data collection; costs related to persons that will participate from partners and government officers.

Additional References or Resources

Resources particularly relevant to the project are:

  1. Support to Refugees and Turkana Resident Communities (SR & TRC) Project, 2016 (Humanitarian Assistance)/1010301-05, project documents – including proposal narrative, log frame, detailed budget.
  2. DCA Project progress reports and monitoring reports.
  3. LWF reports and data for relevant activities
  4. ROI End of Project Evaluation report of 2015 (1010221-42/53).
  5. DCA Evaluation guidelines & Humanitarian Assistance policy.

Expression of Interest:

Interested consulting firms should submit, by email, a technical and financial proposal for this consultancy by 29th December 2016.

Actual evaluation work is expected to take place form the 3rd week of January 2017.

Contact person:

Patrick Kibuku.

DCA Head of Program (HoP) – Kenya


Copy all e-mails to:


This Danida Humanitarian Frame funding in 2016 is implemented as project No. 1010301-05 (DCA LOKADO & LWF) is a direct result of a wider consultation between the DCA and implementing partners (LWF & LOKADO) project staff and the various key stakeholders, who were instrumental in providing insights, lesson learned as well as generating new ideas that require critical thinking in order to be able to focus on the real issues of concern.

The Kakuma Refugee Camp (KRC) and Turkana Resident Community (TRC) have received support through the Region of Origin Initiative (ROI) partnership in eight consecutive phases since July 2005, with support during each phase laying emphasis on appropriate elements of durable solutions to the problem of displacement in accordance to the situation on ground at each given time. The project has evolved against the backdrop of increasing refugees and the dwindling resources for both humanitarian and development work, this current project proposes to continue to build on the progress made so far in empowering communities for self-reliance through strengthening sustainable livelihoods while at the same time supporting communities to have improved access to basic rights, services and protection. In total, Danida has contributed the following funds to the ROI in Kenya including the on-going 2016 funding:

ROI Phase & Year

Total DKK

Implementing Partner

Phase 1 – July 2005 – Feb 2008.


DCA/LWF – Kenya & South Sudan.

Phase 2 –March 2008 – Dec. 2009.


DCA/LWF – Kenya Only.

Phase 3 – Jan 2010 – Dec 2011


DCA/LWF – Kenya Only.

Phase 4 – Jan to Dec 2012


DCA/LWF – Kenya Only.

Phase 5 – Jan to Dec 2013



Phase 6 – Jan to Dec 2014



Phase 7 – Jan to Dec 2015



Phase 8 – Jan to Dec 2016 (Current)





DCA, LWF and LOKADO have over the years gathered many best practices and lessons learned during the implementation of the region of Origin initiative. The latest ones to be documented are:

  1. Happenings in the areas of origin of the refugees such as South Sudan, Somalia and the great lakes region have a direct impact on the camp. Instability in those countries results to sudden influx of refugees into the camp, while prevailing and sustained peace results to voluntary repatriation of refugees back to their homelands. The design of the refugees program should factor in the changing dynamics of refugee populations and be linked with the need for the local resident to take over the infrastructure developed for refugee support as a longer time sustainability and exit strategy measure.

  2. There is a need to continuously nurture and monitor the potentially fragile existing peace between the Turkana resident community and the cross border communities as well as between the resident community and refugees. The current project will commission a peace study to inform on how to employ innovative and locally appropriate ways of sustaining peace in the broader frame work of resilience building.

  3. For the pastoralist livelihoods and food security interventions to be entrenched and sustainable, all interventions should be implemented within a bigger framework of climate change adaptation and community managed disaster risk reduction. The project takes cognizance of that fact and will build all such interventions on the gains made in disaster risk reduction and resilience building over the years.

The current project has the following objectives:

Overall objective: Refugees and host community empowered and their lives improved through access to basic rights, sustainable livelihoods and peaceful co-existence in Turkana County, Kenya.

Specific Objectives: Objective 1: Improved access to quality education and protection for refugees and host communities, targeting children and women;

Objective 2: Improved self-reliance through strengthened livelihoods and disaster risk reduction initiatives for refugees and host communities;

Objective 3: Reduced conflict and enhanced peaceful co-existence amongst the refugees, between the refugees and the hosts and between the hosts and cross border communities;

Objective 4: Capacity of DCA partners to be strong and accountable humanitarian actors strengthened.

[1] The Kenya constitution define the youth as those between 18 & 34 years of age.

[2] See Annex 1 – below for details of DCA and partners interventions since 2005.

[3] Estimated at 7 days for lead consultant & 5 days for associate consultant.

Interested consulting firms should submit, by email, a technical and financial proposal for this consultancy by 29th December 2016. Actual evaluation work is expected to take place form the 3rd week of January 2017. Contact person: Patrick Kibuku, DCA Head of Program (HoP) – Kenya Email: . Copy all e-mails to:

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: DCA - DanChurchAid
  • Location: Nairobi | Kenya
  • Grade: Mid level
  • Occupational Groups:
    • Monitoring and Evaluation
    • Accounting (Audit, Controlling)
    • Humanitarian Aid
    • Management, Administration and Finance
    • Public Administration - Restructuring
  • Closing Date: 2016-12-29

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