SENIOR REGIONAL ADMINISTRATIVE OFFICER

Multiple locations

Special Notice

The United Nation Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations. The purpose of this job opening is to generate a list of qualified candidates for inclusion in the Senior Regional Administrative Officer P5 roster.
Please note that Senior Regional Administrative Officer positions are typically in conflict and post-conflict locations in non-family and/or hardship duty stations. Senior Regional Administrative Officers may also be housed in camp environments. An updated list of missions and additional information on working in the field can be found at https://www.un.org/en/peacekeeping/about/work.shtml

The entire assessment process takes an average of six months. All applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.

Org. Setting and Reporting

This position is located in the United Nations Peacekeeping Operations and Special Political Missions and usually report to the Director of Mission Support or Deputy Director of Mission Support/Chief of Mission Support or Deputy Chief of Mission Support.

Responsibilities

Within delegated authority, the Senior Regional Administrative Officer will be responsible for the following duties. •Assisting and supporting the DMS or DDMS in the planning, organizing, implementing, managing and overseeing of activities pertaining to human resources, budgeting, financial, logistic support and general administration, as applicable.• Ensures development, preparation, coordination and monitoring of work plans, strategies and programmes for the administrative activities of the Mission and/or the area of responsibility of the regional office and takes the lead in securing the required human, financial and logistical resources to achieve them.•In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Mission components. Exercises budgetary and administrative control.•Reports on all administrative, logistical and financial matters.•Drafts guidelines, reports and correspondence on a wide range of issues for the DMS and/or DDMS, as requested, and ensures that all relevant UN rules and regulations are adhered to.•Drafts responses to correspondence required from the DMS on administrative/policy documents.•Takes the lead on the development and implementation of special projects, such as Security/Evacuation Plan, Welfare Activities, etc, as requested.•Undertakes the evaluation of the support provided by the Mission Support Division to the various clients and/or partners•Assists the DMS and/or DDMS in the supervision of Security operations and Air Safety matters in the Mission or Area of Responsibility.•Liaises with the Offices of the Special Representative of the Secretary-General (SRSG), Deputy SRSG and Force Commander as well as Chiefs of Services and Sections on administrative issues/activities, or their Regional Representatives, as applicable.• Liaises with local authorities, mission stakeholders, and UN Agencies, Funds and Programmes or other parties on behalf of the DMS and/or DDMS.•Maintains direct liaison, as applicable, with the Resident and External Auditors.•Reviews, as applicable, all audit observations submitted and drafts appropriate responses in consultation with the Director of Mission Support.•Monitors implementation of partners/Board of Inquiry recommendations.•Represents the DMS in various standing or Regional Boards and Committees, such as Property Survey Board (PSB), Claims Review Board (CRB), and may act as alternate Chairperson of the Local Committee on Contracts, as applicable.Performs other duties, as assigned.

Competencies

PROFESSIONALISM: Demonstrated ability to provide technical advice in a broad range of human resources, financial, logistical, and administrative areas to senior managers; sound knowledge of UN rules and regulations and an ability to apply them in a volatile field mission environment to to resolve complex and/or sensitive issues. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments,observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges and remains calm in stressful situations.

PLANING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


JUDGEMENT/DECISION- MAKING: - Identifies key issues in complex situations, and comes to the heart of problems quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands;Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Education

Advanced university degree (Master’s degree or equivalent) in Business or Public Administration, Finance, Law, Logistics, Supply Chain Management, or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in administration, budget, human resources, finance, logistics or related field is required. At least two years of field experience in a conflict or post-conflict setting, including at least one year of field experience at the sub-national level outside a capital city is required. At least three years of experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) - or similar international organization or non-governmental organization - is required. Experience in crisis or emergency response is required. Experience implementing organisational mandated security protocols is reqiured. Experience working with or coordinating closely with uniformed and non-uniformed personnel is desirable. Hands on experience with UN administrative/financial policies and practice is desirable. UN field mission experience is desirable. Experience in logistics, project management or field operations support is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Working knowledge of French or Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UN-DFS - United Nations Department of Field Support
  • Location: Multiple locations
  • Grade: P-5, International Professional
  • Occupational Groups:
    • Management, Administration and Finance
  • Closing Date: 2017-02-16

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