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MISSION PLANNING OFFICER [Temporary]

Juba (South Sudan)

Special Notice

Notes:

•A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

•Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

•Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

•While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

•The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

•Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

•For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

•The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

Org. Setting and Reporting

Under the direct supervision of the Senior Mission Planning Officer and the overall guidance of the Chief of Staff, in the Office of the Special Representative to the Secretary-General for South Sudan, the Mission Planning Officer will perform the following duties:

Responsibilities

Contribute to the development, implementation and monitoring of strategies to maximize the individual and collective impact of the UN’s activities in South Sudan, concentrating on mandated tasks, through a strategic partnership between UNMISS and the UN country team;
Support and contribute to the development of a comprehensive mission plan, translating the strategic guidance from the mission concept and component concepts into a concrete operational plan spanning all priority areas of the mission’s work in implementing its mandate;
Provide advice to UNMISS senior management and programme managers on planning guidance and tools, especially the UN policy and integrated assessment and planning (IAP) and DPKO/DFS policy on planning and review of peacekeeping operations, and provide technical support to Mission components on the development of work plans
Proactively interact and collaborate with planning focal points across Mission components to help foster a culture of planning and coordination and to ensure coherence of strategies and planning frameworks;
Provide recommendations on design of specific planning tools and mechanisms, in line with policy and best practice, to meet the needs of the Mission and partners;
Prepare and coordinate input for UNMISS’ results-based budget (RBB) framework and performance reports as well as for audits and evaluations, as required;
In cooperation with UN country team planners, assist in the coordination, development and implementation of strategic documents, such as the integrated strategic framework (ISF);
Through providing secretariat support and technical assistance, assist in convening an integrated field coordination structure, to provide and disseminate policy guidance and technical advice, and to discuss and make decisions on key planning issues/mechanisms;
Coordinate Mission-level support to the Headquarters-based integrated task force (ITF);
As directed by the Senior Mission Planning Officer, design and facilitate development of other strategies and plans required for mandate implementation;
Prepare or contribute to, as required, correspondences and reports including, but not limited to, briefing notes, options papers, speeches, talking points, code cables and input for the reports of the Secretary-General to the Security Council, General Assembly or other inter-government bodies;
Support preparations for official meetings, events and visits, including through the provision of administrative services and drafting written summaries, as required;
Perform other duties as requested by the Chief of Staff.

Competencies

Professionalism – Good knowledge of institutional mandates and policies of the institutions of the UN system, peacekeeping in particular; familiarity with the UN Agencies, Funds, and Programmes, including how peacekeeping operations and UN country teams collaborate; familiarity with UNMISS’ mandate and the strategic and operational environment in South Sudan and East Africa; knowledge on strategy design, management and monitoring, particularly on UN integrated assessment and planning processes; demonstrated experience in coordinating and facilitating multi-stakeholder processes; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication – Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning & Organizing – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

Advanced university degree (Master's or equivalent) in political science, international relations, development studies, management or a related field. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree. Professional training in the areas of planning, monitoring and evaluation, facilitation and/or coordination is an asset.

Work Experience

A minimum of five years of progressively responsible experience in political affairs, international relations, humanitarian affairs, development, programme management or related field. Experience working in a field operation of the UN (peacekeeping operation and/or special political mission) or other organization is desirable. Experience working with UN Agencies, Funds and Programmes, or another relevant organization in a conflict or post conflict setting is an asset. Knowledge of relevant UN policies, processes and operations is required. Experience working directly on UN field operation strategic planning processes is an advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in spoken and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UN-DFS - United Nations Department of Field Support
  • Location: Juba (South Sudan)
  • Grade: P-3, International Professional - Mid level
  • Occupational Groups:
    • Management, Administration and Finance
    • Urban Development, planning and design
  • Closing Date: 2017-01-31

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