Programme Budget Officer, (NOB), Fixed Term Appointment, Beirut, Lebanon - 1 Year (Lebanese Nationals Only)
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Organizational Context and Purpose for the job:
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nation.
The Lebanon Country Office manages a large and complex programme with multiple donor contributions and partnerships across thousands of service delivery sites. During 2015 alone, the LCO managed 62 active donor contributions, a total of $228 million in expenditure, 59 active partnerships and $150 million in 366 DCTs.
Job organizational context:
Purpose for the job:
Under the supervision of the Programme Budget Specialist, performs a variety of specialized tasks in support of the preparation, monitoring, and control of the budget, involving several different sources of funds and several programmes. With the increased volume of funding, number of grants, and programme partnerships being developed in the country offices, the programme budget officer provides support to the office in programmatic and budgetary monitoring, compliance with donor and internal UNICEF rules and regulations and other key functions as required.
Key function, accountabilities and related duties/tasks
- Ensure budgetary allocations are received and entered into the system (VISION) under relevant programme components for relevant years; rephase and re-allocate funds as instructed and produce regular periodic financial management reports as required. Analyze grant data to ensure its complete and required documentation is available for reference.
- Compile, analyze, provide oversight and monitor fund utilization; alert the Programme Budget Specialist, Chief SPPME, Deputy Representative and relevant sections of any significant inconsistencies and/or short-falls in the financial performance and ensure budgets are used in a timely manner so that funds are not lost on expiry.
- Monitor the status of donor reports, expiring grants and funds disbursement to implementing partners using VISION, KRI and BI reports; compile, analyze and prepare clear presentations of the status of programme implementation focusing on the key management indicators for CMT and PGM. Alert the Chief of SPPME and Deputy Representative and relevant sections of outstanding key management indicators.
- Regularly check programme codes and scopes and relevant focus areas in planning outline. Ensure all budget allocations are within approved ceiling. Undertake corrective measures to solve data inconsistencies in collaboration with programme and operations sections.
- Compile, analyze and tabulate complex data requirements as required by the Chief SPPME or the Deputy Representative.
- Answer relevant VISION and budget management queries and assist in referring complex issues to relevant RO/HQ sections/staff ensuring that all such queries are fully addressed in a timely manner.
- Provide one-stop facility for all documentation related to grants as per audit requirement and open/update existing grant files with submitted documents in collaboration with the Donor Reports Specialist.
- Manage and monitor the implementation of payroll funds analysis, activities and cost distribution for the country office.
- Support the Programme Budget Specialist to manage the programme partnerships and the PRC secretariat.
Impact of Results:
- No decisions are made relating to financial management or allocation / disbursement of funds without consultation.
- Recommendations on effective fund management and disbursal. Regular reporting on status of expiring grants and DCTs and recommend urgent action.
- Errors in management of financial resources or provision of incorrect advice to management can result in poor decisions, delaying programme implementation and causing reputational damage, including with donors.
Supervisor provides specific instructions for new assignments and reviews work regularly for accuracy and soundness.
. Competencies and level of proficiency required:
- Diversity and inclusion
- Communication (II)
- Working with People (II)
- Drive for results (II)
- Formulating Strategies and Concepts (I)
- Analyzing (I)
- Applying Technical Expertise (I)
- Planning and Organizing (II)
- Learning and Researching (II)
University degree in Financial Management, or a related technical field.
At least two years' experience in budget or financial-related work of the organization. Experience in using an ERP system would be an added advantage. Knowledge of automated budgeting and accounting systems and of the budget preparation and implementation processes in the organization. Good knowledge of computer programmes particularly Microsoft Word, Excel and PowerPoint.
Fluency in English and Arabic is required. French is an asset
- Organization: UNICEF - United Nations Children’s Fund
- Location: Beirut
- Grade: Mid/Senior
- Development Cooperation
- Closing Date: 2017-02-17