RATIONS ASSISTANT

Special Notice

Recruitment for this position is done on a local basis.

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Org. Setting and Reporting

This position is located in the United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Chief Rations Unit or his/her designee.

Responsibilities

1.Assist in provision of healthy and non-defective food items to UNIFIL contingents by:
•Inspecting all food items to include canned, dry, fresh and frozen, in addition to the bottled water and combat ration packs (CRPs) provided by food contractors;
•Ensuring that food delivery procedures are in line with the QA, health, hygiene requirements and in accordance with the terms and conditions of the rations supply contract, HACCP, CODEX, and the UN Rations Management Guidelines and Standard Operating Procedures (SOP);
•Assisting in implementing quality assurance procedures and examining any services, products and materials provided under the global food contract as and when required;

2.Maintain invoicing database by:
•Ensuring only delivered wholesome items are invoiced by contractors;
•Ensuring payment is only done for items inspected and accepted by both QC/QA, Receiving and Inspection representatives and Contingents’ Food Officers;
•Ensuring all damaged and rejected items are credited by the contractor;
•Verifying that all food items are being invoiced in accordance with contract’s terms and conditions;
•Maintaining accurate records pertaining to food deliveries, invoicing/payments etc.

3.Perform other tasks related to rations as follows:
•Monitor troops strength against feeding strength;
•Generate various relevant statistics reports;
•Analyse stock balance reports on delivered and available items and advise on any shortages and/or over shipments;
•Assist in the preparations of cost estimates for budget proposals;
•Assist staff within the Rations Unit in implementation of food rations program;
•Perform other duties as required.

Competencies

Professionalism: Knowledge of relevant UN rules, regulations, administrative procedures, policies and directives, and of inventory and control guidelines, directives and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent.

Work Experience

At least 3 years of relevant experience in food or catering management, Supply Chain Management or logistics in public or private sector is required. Previous relevant experience in Peacekeeping Missions is desirable.
Good computer skills are required.
A valid driving license and an ability to operate light vehicle and mini-van with a manual transmission are required.

Languages

Fluency in oral and written English is required. Knowledge of French is desirable.

Assessment

Candidates will have to pass the United Nations Administrative Support Assessment Test (ASAT) or an equivalent. .

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.