LOGISTICS ASSISTANT

Kabul

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Org. Setting and Reporting

This position is located within the United Nations Assistance Mission in Afghanistan (UNAMA). The Logistics Assistant will be based in Kabul. The Logistics Assistant reports to the Chief, Integrated Warehouse Section.

Responsibilities

Within delegated authority, the Logistics Assistant at this level will be responsible for the following duties:
•Identify all routine logistics requirements to support the United Nations Assistance Mission in Afghanistan (UNAMA) as mandated, prepare, implement and control appropriate methods to cater for them, ensuring optimal utilization of available resources.
•Coordinate and provide logistics support to ongoing land operations in the mission area.
•In cooperation with civilian, military, and police desk officers coordinate logistics support required to implement UNAMA's mandate
• Be the liaison between Transport and Integrated Warehouse Sections for logistics matters, and the principal focal point for the coordination of day to day support within their established area of responsibility.
•Conduct regular field trips of varying duration in order to establish, monitor, and report on the status of logistics support to UNAMA with a particular view to determine shortfalls and to establish an early warning mechanism.
•Provide logistical and operational support to UNAMA in terms of lifeline commodities and services such as fuel and other supplies in coordination with relevant UNAMA support entities.
•Participate in the generation of effective and efficient logistics planning and coordination with all relevant stakeholders and clients.
•Participate in the development of emergency and contingency plans and identify ways to overcome obstacles when delivering goods.
•Research, analyze, and report on performance trends and administrative requirements, and support the development of training for staff and other relevant mission personnel as required.
•Draft periodic reports, presentations and documentation regarding provision of logistics support.
•Ensure UNAMA is fully supported throughout the AOR with all parts and materials as needed in coordination with the other support sections and regional hubs as necessary.
• Completes periodic reports and documentation regarding provision of logistics support.
• Ensure regions are fully supported with all parts and materials as needed in coordination with the other support sections and regional hubs as necessary.
•Perform other related duties as required.

Competencies

Professionalism: Knowledge of the Organization's rules and regulations pertaining to administrative and logistics functions. Demonstrates use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Required to work independently as s/he is responsible for the efficient utilization of assets in the delivery of support to and transportation of personnel, goods and equipment across the mission area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps a client informed of progress or setbacks in projects. Meets timeline for delivery of product or services to client.

Education

High school diploma or equivalent is required. Technical or vocational certificate in logistics, supply chain, transportation, or asset management is desirable.

Work Experience

A minimum of eight (8) years of progressively responsible experience in remote logistics operations, supply, supply-chain management, or large-scale fleet management or asset management or related area. Experience working in a conflict or post-conflict environment is required. Experience in Supply Chain Management, including hands on experience with Integrated Warehouse Management and centralized acquisition planning and requisitioning in UMOJA is highly desirable. Proven experience in drafting reports and preparing presentations for senior mission management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in written and spoken English is required.

Assessment

Evaluation of qualified candidates may include an informal interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UN-DFS - United Nations Department of Field Support
  • Location: Kabul
  • Grade: F-5
  • Occupational Groups:
    • Logistics
  • Closing Date: 2017-02-19

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