Associate Program Support Officer
Geneva
- Organization: WIPO - World Intellectual Property Organization
- Location: Geneva
- Grade: Junior level - P-2, International Professional - Internationally recruited position
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Occupational Groups:
- Administrative support
- Closing Date: Closed
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: please note that the deadline for applications is indicated in local date and time.
1. Organizational context
The post is located in the Office of the Director General (ODG). The ODG supports the Director General so as to enable him to fulfill his functions smoothly and effectively.
The Associate Program Support Officer supports and contributes to the objectives of the External Offices Coordination Unit.
The incumbent works under the supervision of a Senior Advisor in the ODG, reporting to the Assistant Director General and Chief of Staff.
2. Duties and responsibilities
The incumbent will perform the following principal duties\:
(a) Support the overall coordination and enhancement of the coherence of the functioning of WIPO’s network of External Offices by analyzing policy, reporting and administrative settings, processes and procedures, and by providing recommendations for their improvement and streamlining.
(b) Contribute to the ongoing process being conducted by Member States to expand the network of External Offices by providing data and information required in establishing any new External Offices and associated policy and administrative arrangements.
(c) Support communications between External Offices and Headquarters by\: organizing regular video conferences with External Offices; drafting update reports; and liaising with Sectors and areas in Headquarters on behalf of External Offices.
(d) Provide specialist administrative support to those External Offices supervised by the Chief of Staff in Singapore and Brazil.
(e) Provide support to the Assistant Director General and Chief of Staff as required;
(f) Monitor the implementation of the Workplans of the External Offices, particularly the offices in Singapore and Brazil.
(g) Monitor and coordinate the submissions of External Offices concerning the Program and Budget, the Program Performance Report and other regular programmatic reporting and provide feedback with respect to narrative and statistical inputs.
(h) Perform other related duties as required.
3. Requirements
Education
Essential
First level university degree in law, international relations, public administration, or other relevant field.
Experience
Essential
At least three year’s experience including in the area of the coordination of programs.
Desirable
Experience working with the United Nations and/or in an Executive Office would be desirable.
Languages
Essential
Excellent (written and spoken) knowledge of English.
Desirable
Knowledge of French or other official UN languages.
Job-related competencies
Essential
Proven organizational and coordination skills. Ability to work quickly and efficiently under pressure.
Excellent drafting skills.
Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Excellent facilitation skills including in an international context.
Sound judgment; ability to quickly assess complex and fast-moving situations and developments.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.
Discretion and integrity.
Desirable
Knowledge of the UN system and its procedures, particularly with respect to the coordination and management of UN External Offices.
4. Organizational competencies
1. Communicating effectively.
2. Respecting individual and cultural differences.
3. Showing team spirit.
4. Managing yourself.
5. Producing results.
6. Embracing change.
7. Respecting ethics and values.
5. Information
Mobility\: Candidates appointed to an international position with WIPO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
Annual salary\:
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figures quoted below are based on the February 2017 rate of 80.7%
P2 |
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Annual salary |
$46,026 |
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Post adjustment |
$37,143 |
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Total Salary |
$83,169 |
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Currency USD |
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Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Additional Information
Initial period of two years, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
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