CONTRACTS MANAGEMENT OFFICER

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Under the supervision and guidance of the Chief Service Delivery within the United Nations Support Office in Somalia (UNSOS), located in Mogadishu, the incumbent will be involved in the effective and efficient management of contracts for services. For this purpose, the incumbent will contribute actively to the completion of diverse projects, programs and activities, supporting the maintenance of high-quality standards.

Within delegated authority, the Contract Management Officer will be responsible for the following duties:

•Plays a pivotal role in the development and implementation of operational plans, standard operating procedures (SOPs), initiatives and project relating to contract compliance and performance management;
•Provides inputs on budget and acquisition planning;
•Oversees the procurement process including providing inputs to a statement of works/requirements (including articulation of performance standards and Key Performance Indicators), Local Committee on Contracts (LCC) presentations, development of technical evaluation criteria, assistance with evaluation of vendor proposals and guidance during contract formulation, drafting and negotiations;
•Develops a quality assurance plan to provide a systematic risk assessments and risk management plans, including mitigating measures;
•Develops contract compliance checklists and implementation plans;
•Participates in the assessment of contractor performance, including advice and action to address instances of poor performance and/or non-compliance with actual obligations;
•Conducts contract close outs including identifying, documenting and disseminating best practices and lessons learned and performing final contractor performance assessment;
•Ensures the enforcement of UN contracts in consultation with the Mission, Procurement and the UN Headquarters stakeholders, as appropriate. Liaises with other departments, including the Office of Legal Affairs, in relation to handling of claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies;
•Within the terms and conditions of the contract, works towards resolution of conflicts or performance issues arising in case of poor performance and/or non-compliance with contractual obligations;
•Drafts relevant audit responses, as required;
•Maintains electronic and hardcopy files and records to ensure proper accountability;
•Performs other related duties as required.

Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability:-Takes ownership of all responsibilities and honours commitments- Delivers outputs for which one has responsibility within prescribed time, cost and quality standards-Operates in compliance with organizational regulations and rules-Supports subordinates, provides oversight and takes responsibility for delegated assignments-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation:-Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view-Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients' needs and matches them to appropriate solutions-Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client

Managing Performance:-Delegates the appropriate responsibility, accountability and decision-making authority-Makes sure that roles, responsibilities and reporting lines are clear to each staff member-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills-Monitors progress against milestones and deadlines-Regularly discusses performance and provides feedback and coaching to staff-Encourages risk-taking and supports creativity and initiative- Actively supports the development and career aspirations of staff-Appraises performance fairly

Advanced university degree (Master’s degree or equivalent) in business administration, public administration, engineering, law or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

At minimum of seven years of progressively responsible experience in supply chain, project/contract management, logistics support and/or procurement of global service contracts. Experience in managing support services of international peacekeeping or military operations is highly desirable. Extensive knowledge of the UN rules, regulations and working practices pertaining to field missions is desirable..

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required. Knowledge of a second United Nations official language is an advantage.

Evaluation of qualified candidates may include an informal discussion.

Good knowledge of major Microsoft applications (Word, Excel, Visio, PowerPoint etc.) and applications relevant to inventory management (e.g. Business Objects, UMOJA, Galileo etc.), familiarity with database management.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.