Logistics Officer P3 (Funds Management) - Juba, South Sudan

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

KEY ACCOUNTABILITIES (not all-inclusive)

• Manage Landside Transport Storage and Handling (LTSH) cost planning efforts in the Country Office
• Review LTSH cost planning, budgeting and funds management requirements and processes and regularly report to Head of Supply Chain
• Contribute to development of Country Office supply chain network design and planning, specifically focusing on cost planning and management
• Jointly with the Head of Supply Chain monitor changes in the operational circumstances and delivery demands, analyze and take action, or recommend actions to be taken, to impact LTSH costs and/or funds status
• Perform, or prompt as appropriate, adjustment actions in LTSH costs planning and budgeting. Advise on required actions necessary to improve Logistic/Supply Chain cost-efficiencies and effectiveness if/when appropriate/ required
• Ensure appropriate LTSH funds utilization, which includes review, verification and approval of LTSH matrix and validate against project budgets, procurement strategies, contract documentation and optimal transport rates making recommendations for changes as required.
• Perform regular reconciliation of funds and expected Logistics/Supply Chain operational requirements and advise management on the usage of funds minimizing potential shortfalls or surpluses
• Monitor timely recording of commitments in WINGS/SAP, Logistics services payment process; Ensure accurate LTSH funds tracking during project closure and Resource transfer
• Ensure delivery of regular and ad-hoc costs and funds utilisation reports, analysing operationally relevant trends
• Develop and enhance the Supply Chain /LTSH costs/funds/expenditure planning and tracking system in the Country Office, in addition to WINGS/SAP or other WFP standard systems in place. Ensure appropriate SOPs and internal controls are in place.
• Ensure compliance with WFP Logistics and LTSH management policies, rules, regulations and procedures
• Ensure the quality of data from WFP supply chain sources for the purposes of audit support and compliance operational performance monitoring and evaluation.
• Contribute to the preparation of project related Supply Chain/Logistics Plans and similar documents, funding proposals and fund status reports;
• Participate in Local Project Review Committee including reviews related to Cooperating Partner Field Level Agreements
• Prepare cash forecast in line with logistics operational plan to respond promptly to Logistics financial obligations
• Liaise with other units of the Country Office, Head of Supply Chain and the Country Director to ensure best use of LTSH funds and overall Project funds
• Maintain close contacts with other Supply Chain players ensuring that LTSH costs and funds utilization trends and management is in line with CO’s Supply Chain strategies and operational solutions

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• At least 5 years of relevant professional experience
• Experience preparing and managing transport and project budgets
• Proven ability to provide analytical support and recommendations for operational costs and funds utilization optimization
• Operational experience with integrated transport operations
• Excellent knowledge of software such as Excel
• Experience in handling financial and accounting policies and procedures

DEADLINE FOR APPLICATIONS

26 February 2017

Application Procedures:

Go to: https://career012.successfactors.eu/sfcareer/jobreqcareer?jobId=14702&company=C0000168410P&username

Step 1: Register and create your online CV.

Step 2: Click on “View Vacancy” to read the position requirements and “Apply” to submit your application.

NOTE: You must complete Step 1 and 2 in order for your application to be considered for this vacancy.