VN 2017/01 (GS) - Programme Assistant (G5) - Geneva, Switzerland

Open to Internal and External Candidates

Position Title :Programme Assistant

Duty Station :Geneva, Switzerland Classification General Service Staff, Grade G5

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 23 February 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the supervision of the Senior Programme Assistant of the IOM Development Fund (IDF) within the Department of Migration Management, the Programme Assistant is responsible and accountable for supporting the work of the IOM Development Fund with a special emphasis on project tracking, supporting the review of applications, reports and other requests, PR and communication with IOM Missions and donors, preparation of programme reports, and coordination with concerned units in the field, at Headquarters (HQs) and Manila Administrative Centre.

Core Functions / Responsibilities:

1. Ensure effective tracking of IOM Development Fund projects, including all types of communication, preparation of project documents, budget and related correspondence, to ensure timely and coordinated response from all concerned parties.

2. Carry out the initial review/analysis of a selection of the Fund’s project proposals (narrative and budget), interim and final narrative reports, revisions (budget/project/no-cost extensions), project outputs and evaluations.

3. Coordinate with all stakeholders involved in the different workflows of the project cycle (field/HQ/ Manila Administrative Centre).

4. Contribute to the creation of special programme reports for the Standing Committee on Programmes and Finance (SCPF), other briefings, presentations and reports. 5. Participate and contribute to the enhancement of the Project Information and Management Application and its roll out.

6. Contribute to the preparation of IOM Development Fund descriptive/promotional Page 1 / 3materials/statistical reports as well as for the maintenance of the website and fundraising efforts. 7. Participate in meetings related to the IOM Development Fund.

8. Use of PRIMA for core functions related to No. 1, 2, 3 and 6.

9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• University degree in Political or Social Science, Business Administration, International Relations or a related field from an accredited academic institution with three years of relevant experience; or

• Completed High school / Secondary school education with five years of relevant experience. Experience

• Demonstrated computer literacy, especially with the Microsoft Office software suite; • Excellent drafting in English is required;

• Knowledge of IOM's administrative procedures and work experience in administrative functions at HQ and in the field an advantage;

• Working knowledge of PRIMA;

• Working knowledge of the IOM Project Handbook.

Languages

Fluency in English and working knowledge of written and spoken Spanish and French is required.

Note

Please be advised that this is a local position and as such only qualified candidates residing in Switzerland and holding a valid residence/ working permit will be considered.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; Page 2 / 3• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 23 February 2017 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 10.02.2017 to 23.02.2017

Requisition: VN 2017/01 (GS) - Programme Assistant (G5) - Geneva, Switzerland (54969933) Released Posting: Posting NC54970007 (54970007) Released

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