Senior Human Resources Assistant, GS-7, New Delhi

New Delhi

Under the supervision and guidance of the Human Resources Officer, the Senior Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

PURPOSE OF THE POST:

Under the supervision and guidance of the Human Resources Officer, the Senior Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

ACCOUNTABILITIES and DUTIES & TASKS:

Summary of key functions/accountabilities:

  • Benefits and Entitlements
  • Recruitment and placement
  • Learning and development
  • Work on organization design and job classification
  • Time Attendance

Benefits and Entitlements:

  • In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF's HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
  • In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
  • Facilitates entitlements and benefits for local staff through GSSC in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff and uploaded through MyCase.

Recruitment and placement:

  • Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
  • Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
  • Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
  • Liaises with candidates in the various stages of the recruitment process.
  • Prepares formal acknowledgement, offer and regret letters.
  • Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
  • Monitors life-cycle of recruitment process to update supervisor as necessary.

Learning and development

  • In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions.
  • In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
  • Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
  • Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
  • Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. 

Organization design and job classification:

  • Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
  • Drafts and edits job descriptions to be submitted for classification for review by supervisor.
  • Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
  • Compiles and analyses information and statistics related to posts and staff for
  • Reports on staffing trends.
  • Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
  • Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.
  • Time Attendance
  • Maintains and updates a system which monitors the absence of staff.

Impact of Results:

The efficiency and efficacy of the support and assistance provided by the Human Resources Assistant supports the strengthening of the offices' capacity in attracting, retaining and motivating staff of the highest caliber within his/her office, which in turn strengthens UNICEF's capacity in helping the most vulnerable women and children in a particular country programme.

Competencies and level of proficiency:

Core Values

  • Commitment
  • Diversity and inclusion
  • Integrity

Core competencies

  • Communication (II)
  • Working with people (II)
  • Drive for results (II)

Functional Competencies:

  • Analyzing (II)
  • Applying technical expertise (II)
  • Planning and organizing (II)
  • Following Instructions and Procedures (II)

QUALIFICATIONS, SKILLS AND COMPETENCIES:

Education:

  • Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization / Human Resources.

Experience:

  • A minimum of 7 years of progressively responsible human resources, administrative or clerical work experience required.

Language Proficiency:

  • Fluency in English and Hindi. Knowledge of local working language of the duty station an asset.

Competency Profile:

Core Values (Required)

  • Commitment    
  • Diversity and Inclusion
  • Integrity

Core Competencies (Required)

  • Communication [ II ]
  • Working with People [ I ]
  • Drive for Results [ I ]

Functional Competencies (Required)

  • Formulating strategies/concepts (I)
  • Relating and networking (I)
  • Persuading and influencing (I)
  • Applying technical expertise (I)
  • Learning and researching (II)
  • Planning and organizing (II)

Only applications of short listed candidates will be acknowledged.

Candidates are informed that all applications are subject to background verification which may include academic and professional experience.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc. UNICEF is a non-smoking working environment.

 

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNICEF - United Nations Children’s Fund
  • Location: New Delhi
  • Grade: GS-7, General Service
  • Occupational Groups:
    • Human Resources
  • Closing Date: 2017-02-24

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