HR Manager (Expatriate Contract)
DRC Turkey employs more than three hundred team members working in four field offices. HR Management is a key focus for the Country Program. The position is required to develop, manage and implement policies and procedures for staff training and development. Moreover, the position will manage HR department and be responsible for overall HR management and administration process in DRC Turkey.
Who are we?
DRC is an International non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. The overall objective for DRC in Turkey is the protection and promotion of durable solutions to displacement affected populations on the basis of humanitarian principles and human rights. DRC Turkey works in Hatay, Kilis, Urfa, and Marash funded by international donors including ECHO, USAID, DANIDA, and UN.
About the Job
DRC is looking for a HR Manager for its program in Turkey. In close cooperation with HoFA, the HR Manager is responsible for;
Position’s Overall Objectives:
The HRM, in coordination and cooperation with the program and support team members, and supervised by the HoFA, is expected to substantially contribute to:
- Ensure DRC Turkey is compliant with DRC Operations Handbook with regards to HR Administration and donor compliance.
- Ensure DRC Turkey has established HR Management procedures and process for staff development and training.
Position’s Specific Objectives
Furthermore, the HRM, in coordination and cooperation with program and support team members, is expected to pursue the following objectives in his/her daily work:
- Ensure HR Administration process is maintained and implemented for all positions.
- Ensure management of HR Management plan and procedures.
- Ensure management of HR team members, their capacity development, learning, and trainings are monitored and followed up.
- Contribute to HR team workflows, procedures and compliance improvement.
Responsibilities and Tasks
To achieve the overall and specific position’s objectives the HRM will perform the following tasks and undertake the following responsibilities:
- Recruitment – Coordinate the international recruitment process and oversee the national recruitment process, by ensuring that the recruitment of international and national staff is done within specified time limits, in accordance with DRC standards, including appropriate announcements, interviewing, reference checks, contracting and on-boarding. Train hiring managers on the recruitment processes; develop necessary forms and tools for the hiring process and make sure that hiring managers are using them.
- New international staff, consultants and visitors – coordinate orientation process and arrivals checklist, inform relevant admin and safety staff to follow-up with on-arrival arrangements related visas, accommodations, safety briefs, etc.
- Contracts management – Ensure that all contract templates reflect minimum requirement of local labour law and DRC Operations Handbook. Oversee and coordinate with national HR team members the timely and accurate preparation of appropriate contracts for employees, consultants, volunteers, interns and casual labourers.
- HR administration – Develop and maintain databases/systems for keeping accurate and up-to-date records of all HR related information. Oversee and coordinate with national HR team that employee files, and systems for tracking contractual issues, holidays, benefits, performance appraisals and other HR administrative issues are maintained properly.
- HR management – Support organizational structure design and redesign efforts to ensure a most effective approach on organizational charts and facilitate finalization of structures. Advise managers in development/review of ToRs. Facilitate PADA process for DRC Turkey by conducting trainings, monitoring quality and submission rates, providing feedback, and conducting an analysis of development and training needs.
- Training – develop and maintain the training calendar with input from performance appraisals, managers and staff surveys; administer internal and external training courses for staff, including inductions.
- Duty of care – ensure that all managers understand how to recognise signs of stress and have the means to support stressed out staff. Put in place a staff care plan.
- HR payroll and resource planning – Oversee and coordinate with HR Team the inputs into the payroll database and generate monthly payroll in accordance with current income tax and social security laws and issue payslips for staff. Ensure that funds are secured and available for staff costs and support the allocation into donor budgets.
- HR policy – manage, develop and provide training on HR policies and procedures, including making sure that DRC Turkey is compliant with global DRC standards and the national labour law; ensure that DRC’s salary scale and benefits for national staff are competitive and affordable, and administered in a transparent way.
- Reporting – develop and maintain the reporting system on main HR functions, provide monthly reports to the SMT on statistics and critical issues related HR.
- Legal – Coordinate with external legal advisor on all issues related to labour law, making sure that DRC Turkey is compliant with requirements of labour code. Coordinate with Public Relations Officers and HoOs on all issues related to visas, residency applications and extensions of residencies for expat staff.
- Departmental staff planning and coaching– ensure the appropriate organizational setup and staffing in the area of HR to support the organization in its growth, including making sure that the necessary funds are budgeted for in donor proposals. Provide coaching and support in the professional development of HR staff.
- Representation – represent DRC in the national INGO HR/Admin Forum.
To be successful in this role, you must have the following qualifications:
- A master’s degree in a relevant field (HR, Business Administration);
- At least 5 years of experience in HR management, preferably at least 2 in international position;
- At least 3 years of experience managing the Human Resources department in an INGO (over 100 staff)
- Strategic experience with managing staff, global workforce planning, and development of HR processes
- Experience in working in complex, fast-changing and volatile contexts;
- Excellent management, interpersonal and negotiation skills and a demonstrated ability to promote harmonious/cohesive teamwork, in a cross cultural context;
- Proven ability to plan long-term, organized priorities and work under administrative and programmatic pressures with detail orientation and professional grace;
- Highly collaborative and able to establish positive working relationships with senior level management and all other stakeholders to maximize cooperation and productivity;
- Strong proficiency in MS Word, Excel, and PowerPoint is required.
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
DRC will offer the successful applicants, a ten months contract, and renewable dependent on both funding and performance. You must be available to start work as soon as possible.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to http://www.drc.ngo/ under Vacancies. This position will be placed at A15.
Designation of Duty Station: Hatay (Antakya), Turkey Unaccompanied, non-family duty station
Interested? Then apply for this position by clicking on the apply button or HERE.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.
If you have questions or are facing problems with the online application process, please contact firstname.lastname@example.org
Applications close Feb 24, 2017.
Need further information?
For more details on this position please contact HR team at email@example.com
Please note that applications sent directly to HR team will not be considered.
For further information about the Danish Refugee Council, please consult our website http://www.drc.ngo/
- Organization: DRC - Danish Refugee Council
- Location: Antakya
- Grade: Mid/Senior
- Human Resources
- Management, Administration and Finance
- Closing Date: 2017-02-24