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Executive Assistant, FT appointment , GS5 (only nationals of Turkmenistan)

Ashkhabad

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Ashkhabad
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Programme
  • Closing Date: Closed

 

UNICEF Turkmenistan is looking for Executive Assistant post . The post holder provides secretarial support to the UNICEF Representative.

Executive Assistant (GS5)

UNICEF Turkmenistan

Fixed Term Appointment

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries to promote children's survival, growth, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation and abuse. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position:

To provide secretarial support to the UNICEF Representative. The incumbent will liaise with a wide variety of people on various matters both internally and externally.

Summary of key functions/accountabilities and related duties/tasks:

  1. Arranges appointments and maintains supervisor's calendar, receives high-ranking visitors, places and screens telephone calls and answers queries with discretion.  
  2. Prepares briefing materials for supervisor for use on official trips or special meetings.
  3. In charge of protocol matters, which includes, arranging meetings with high-ranking officials, including receptions given by the Representative.  
  4. Participates in the organization and preparation of staff meetings or special meetings and takes minutes and/or notes.
  5. Prepares informal translations and may act as interpreter.
  6. Receives screens, and logs and routes correspondence, attaches necessary background information and maintains follow-up system. Clears correspondence for conformity with established procedures and accuracy of statements before being signed by supervisor.
  7. Maintains e-filing and paper based filings as appropriate and ensures efficient retrieval system.
  8. Selects and makes pertinent abstracts, and undertakes searches for information in documentation and different sources, including INTERNET/INTRANET.
  9. Drafts non-substantive correspondence and ensures follow-up. Ensures confidentiality is maintained in matters as appropriate.
  10. Keeps lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
  11. Makes travel arrangements for the supervisor, and performs liaison duties with other units.
  12. Performs other duties, as required.

Impact of Results

The incumbent decides on work priorities and alternative courses of action to meet deadlines/objectives. The efficiency and efficacy of the Executive Assistant directly affects an overall management and time efficiency of the office work.

Recruitment Qualifications

Education:

Completion of secondary education, vocational education and/or secretarial courses.

Experience:

Six to seven years secretarial experience, some of which should be at a senior secretarial level

Language Requirements:

Excellent knowledge of English, Russian and Turkmen

Competencies of Successful Candidate

Core Values

  • Commitment
  • Diversity and inclusion
  • Integrity

Core competencies

  • Communication (Level I)
  • Working with people (Level II)
  • Drive for results (Level I)

Functional Competencies:

  • Analyzing (Level I)
  • Learning and Researching (Level I)
  • Planning and Organizing (Level I)
  • Following instructions and Procedures (Level I)

To view our competency framework, please click here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

This vacancy is now closed.
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