1. Organizational Context
(a) Organizational Setting
The position is located in the Procurement Section of the Procurement and Travel Division, Administration and Management Sector.
The Section is responsible for the procurement of general supplies, equipment, and professional services provided by private commercial entities or by individuals, in order to support WIPO's various programs. The Section aims to provide responsive, effective and quality procurement services and business advice, while achieving the best value for money and ensuring a fair, competitive and transparent process in accordance with sound procurement principles.
b) Purpose Statement
The incumbent assists the Section and particularly the Head of the Procurement with a wide range of daily operational and project-related procurement activities.
(c) Reporting Lines
The incumbent works under the supervision of the Head of the Procurement Section.
2. Duties and Responsibilities
The incumbent will perform the following principal duties\:
a. Coordinate the activities of the procurement working group for the revision of the Procurement Manual; draft, review and revise sections or portions of the document and assist in completion of the final product;
b. Regularly review the procurement plan of the Section, monitor and follow-up on actions to be completed; collect and analyze data on vendor performance reviews and report findings to the Head of Section;
c. Carry out research, collect data, produce and develop reports, statistics and summaries of information on procurement activities to support business decisions; follow-up with team members and clients to ensure information is up-to-date and accurate; correct inaccuracies and update relevant databases and systems;
d. Organize and participate in meetings with team members and clients; present data and / or information on procurement activities and carry out administrative activities as requested;
e. Review and develop user documentation / guides and other materials and participate in client information or training sessions on procurement activities;
f. Contribute to the implementation of procurement-related projects; monitor timelines, delivery and quality of work products, identify issues and propose actions to expedite or improve service delivery. Analyze progress, identify and document significant events, decisions or deviations and record future activities;
g. Regularly review content of the Section’s intranet and public website to ensure information is up-to-date and relevant and make recommendations for improvement;
h. Perform other related duties as required.
First-level university degree in procurement, business administration, economics, law or related field.
At least three years’ relevant procurement-related experience.
Procurement experience gained in the United Nations common system, national government or another international organization.
Experience in vendor performance management
Experience in the use of electronic procurement systems or information systems and tools and in producing reports.
Excellent knowledge of written and spoken English.
Knowledge of French.
Job Related Competencies (Essential)
Good understanding of procurement principles and practices
Analytical skills and ability to conduct research.
Ability to draft and revise complex documents in English.
High level of client orientation and problem-solving skills.
Excellent interpersonal and communication skills and ability to establish and maintain good working relationships in a multi-cultural environment with sensitivity and respect for diversity.
Excellent organizational skills with the ability to manage competing priorities and to respect deadlines.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.
4. Organizational Competencies
1. Communicating effectively.
2. Respecting individual and cultural differences.
3. Showing team spirit.
4. Managing yourself.
5. Producing results.
6. Embracing change.
7. Respecting ethics and values.