SENIOR MISSION SUPPORT OFFICER, P5
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.Org. Setting and Reporting
This position is located in the AU/UN Hybrid Operation in Darfur (UNAMID), Sector West, El Geneina. The Senior Mission Support Officer (SMSO) is the representative of the Director of Mission (DMS) in the Sector East responsible for all administrative, logistics and technical matters in support of the Mission’s mandate. The SMSO reports to the Head of Office at the Sector Headquarters as the first reporting officer and the Deputy Director of Mission Support (DDMS) as second reporting officer.Responsibilities
Within delegated authority, including with regard to delegated finance, human resource, procurement and IT authority, the Senior Mission Support Officer (SMSO) will be responsible for the following duties: Provides strategic advice to the Head of Office and the sector senior leadership team on the necessary managerial, logistical and administrative support required to implement the mission mandate. As the representative of the DMS in the Sector, assists and supports the Head of Office in the planning, organizing, implementing, managing and overseeing of activities pertaining to human resources, budgeting, financial, logistic support and general administration, as applicable; Ensures development, preparation, coordination and monitoring of work plans, strategies and programmes for the administrative activities of the Mission and/or the area of responsibility of the regional office and takes the lead in securing the required human, financial and logistical resources to achieve them; In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Mission components. Exercises budgetary and administrative control; Reports on all administrative, logistical and financial matters; Drafts guidelines, reports and correspondence on a wide range of issues for the DMS and/or DDMS, as requested, and ensures that all relevant UN rules and regulations are adhered to; Drafts responses to correspondence required from the DMS on administrative/policy documents; Takes the lead on the development and implementation of special projects, such as Security/Evacuation Plan, Welfare Activities, etc, as requested; Undertakes the evaluation of the support provided by the Mission Support Division to the various clients and/or partners; Assists the DMS and/or DDMS in the supervision of Security operations and Air Safety matters in the Mission or Area of Responsibility; Liaises with the Offices of the Joint Special Representative (JSR), Deputy JSR and Force Commander as well as Chiefs of Services and Sections on administrative issues/activities, or their Regional Representatives, as applicable; Liaises with local authorities, mission stakeholders, and UN Agencies, Funds and Programmes or other parties on behalf of the DMS and/or DDMS; Maintains direct liaison, as applicable, with the Resident and External Auditors; Reviews, as applicable, all audit observations submitted and drafts appropriate responses in consultation with the Director of Mission Support; Monitors implementation of partners/Board of Inquiry recommendations; Represents the DMS in various standing or Regional Boards and Committees, such as Property Survey Board (PSB), Claims Review Board (CRB), and may act as alternate Chairperson of the Local Committee on Contracts, as applicable. Performs other duties, as assigned.Competencies
Professionalism: Demonstrated ability to provide technical advice in a broad range of human resources, financial, logistical, and administrative areas to senior managers; sound knowledge of UN rules and regulations and an ability to apply them in a volatile field mission environment to to resolve complex and/or sensitive issues. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments,observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges and remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation - Considers all those to whom services are provided to be ‘clients’ and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; and meets timelines for delivery of products or services to clients.
Judgement/decision-making - Identifies key issues in complex situations, and comes to the heart of problems quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands
Advanced university degree (Master’s degree or equivalent) in Business or Public Administration, Finance, Law, Logistics, Supply Chain, or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.Work Experience
A minimum of ten years of progressively responsible experience in budget, human resources, finance, general administration, logistics or related field is required. At least two years of experience in a UN common system peacekeeping, political mission, or UN Agencies, Funds and Programmes) field operation managing complex operations in a post-conflict or conflict environment is required. Hands-on experience with UN administrative/financial policies and practices is required. Proven experience coordinating multiple aspects of mission support functions at the regional level (e.g. outside of a headquarters location) is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in spoken and written English is required.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by an informal interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
- Organization: UN-DFS - United Nations Department of Field Support
- Location: El Geneina
- Grade: P-5, International Professional - Internationally recruited position - Senior level
- Administrative support
- Closing Date: 2017-03-16