Logistics Assistant- Area Central (Iran Nationals Only) - Iran

Tehrān

Organization: NRC - Norwegian Refugee Council
Location: Tehrān
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Logistics
- Emergency Aid and Response
- Supply Chain
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for displaced populations. NRC started operation in the Islamic Republic of Iran in 2012. We deliver humanitarian assistance in 4 provinces in the sectors of Education, Food Security and livelihoods, Water, Sanitation and Hygiene (WASH), Shelter construction, as well as Information, Counseling and Legal Assistance (ICLA).
All NRC employees are expected to work in accordance with the organizations core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
NRC reserves the right to withdraw applications at any time prior to deadline.

Job description

Generic responsibilities:
1. Adhere to NRC policies, tools, handbooks and guidelines
2. Assist with the implementation of the support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Promote and share ideas for improvement of the support function
5. Provide support to the Logistics Officer in the implementation and management of all activities pertaining to sourcing, procurement and administration and follow up with the suppliers and vendors to ensure provision of timely and accurate logistics services by consolidating and follow local procurement and contracting requirements and ensure that NRC’s financial rules and procedures and standards are applied.
6. Draft and dispatch quotation requests and/or tenders and provide support in timely management and selection of suppliers and vendors according to NRC standard procurement procedures.
7. Support in management of NRC’s transportation needs and fleet by providing timely and adequate oversight and inputs for coverage of the transportation needs in accordance with NRC’s standard guidelines;
8. Other duties as assigned by his/ her supervisor.

Specific responsibilities:
• Keep updated inventories of office and equipment and supplies and provide timely processing of updates and orders. Ensure NRC’s office assets are kept in good working conditions and properly tagged and NRC logistics records are properly filed and maintained.
• In collaboration with Logistics Officer, organize internal and international travel including the comparative review and booking of flight tickets, hotels and transportation, and the follow-up on all administrative requirements for the issuance of visas for NRC’s foreign personnel;
• Draft, submit and follow up on all approved written communications between NRC and the Bureau for Aliens and Foreign Immigrants Affairs of the Ministry of Interior (BAFIA), including field mission requests and other administrative requirements.
• Travel to project locations for final acceptance of projects where logistics inputs required for handover to government

Qualifications

• At least 2 years of experience working as a Logistics Assistant in a humanitarian/recovery context or other relevant experiences
• Previous experience from working in complex, volatile contexts, and fast pace environments
• Documented results related to the position’s responsibilities
• Excellent command of English and Persian, both written and spoken

Personal qualities

• Good knowledge of computer and IT systems is an advantage
• Microsoft Office (Excel, Word, MS Project …)
• Knowledge of inventory and assets management