FINANCE AND BUDGET ASSISTANT [Temporary]

Naqoura

Special Notice

Recruitment against these positions is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations.

These positions are currently available through 30 June 2017. Extension of appointment beyond 30 June 2017 is subject to the availability of posts/funds.

Org. Setting and Reporting

These positions are located in the United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbents will report to the Chief of Finance and Budget Management Section or his/her designate.

Responsibilities

Within delegated authority, the Finance and Budget Assistant will be responsible for any of the following duties:

Budget Administration:

-Provides support with respect to the review, analyzing and preparation of the medium-term plan and its revisions.
-Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
-Assists managers in the elaboration of resource requirements for budget submissions.
-Undertakes research and provides support to higher level Finance and Budget Assistants with respect to budget reviews of relevant intergovernmental and expert bodies.
-Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
-Reviews pre-commitments for goods and services to ensure (a) correct commitment item have been charged, and (b) availability of funds.
-Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzes variances between approved budgets and actual expenditures.
-Monitors integrity of various financial databases.
-Verifies accuracy of input data, ensures consistency of data in previous allotments to new allotments issued.
-Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
-Prepares the requests to the Controller’s Office on redeployment of funds.
-Processes fund distribution received from Headquarters and inputs allotment advice in ERP Central Component (ECC).


Accounting:

-Assists in preparing financial reports including monthly and year-end closing of accounts and worksheets as necessary;
-Scrutinizes source documents for completeness, accuracy and validity of charges;
-Investigates erroneous charges and takes appropriate corrective accounting actions;
-Extracts details from accounting system to analyze and verify accuracy and validity; consolidates data into financial reports;
-Prepares bank reconciliation including initiating accounting entries as appropriate;
-Reconciles and reviews suspense accounts including receivable and payable Internal Operations Manager (IOM) accounts and ensures proper clearance procedures have been followed;
-Provides guidance, training and support to colleagues including briefings to new staff;
-Responds to queries from staff members, cost center managers other UN missions and UN agencies;
-Initiates correspondence to Units, requisitions and/or Sections to request, verify, clarify and obtain supporting documents and also supports audit documentation requested by Board of Auditors (BOA) and Office of the Internal Oversight Services (OIOS).
-Undertakes research and provides support to higher level Finance and Budget Assistants with respect to International Public Sector Accounting Standard (IPSAS), accounts and policy analysis.


Treasury:

-Reviews incoming payment instructions with regard to banking details and sources of funds.
-Prepares and disburses payments/cheques.
-Prepares receipt and deposit slips for all incoming funds.
-Notifies payees of status of payments.
-Identifies and annotates bank account movements and monitors bank balances of the mission's accounts.
-Assists in cash management, including preparing cash flow forecasts.
-Makes cash disbursements from the Cashier's Unit.
-Assists to make sure cash in vault are accounted for on a daily basis.
-Monitors cheque stock and meal coupons and requests for new stock as required.
-Monitors/reviews methods used to remit payments.
-In the absence of a Chief Cashier, oversees the daily operation of the Cashier's Unit including the transmittal of payments.

Payments:

-Follows up with Self Accounting Units (SAU), Receiving and Inspection and Procurement Section for additional clarification about service entry sheet, Receiving and Inspection, liquidated damages, retention, prompt payment discount.
-Extracts report for outstanding commitments (Purchase Orders, Law Value Acquisitions (LAV) and Fund Commitments) and follow up with SAUs on the status of open balances and liquidation.
-Compiles supporting documents to justify the validity of outstanding obligations carried forward and accruals prior yearly closing of accounts.
-Follows up with DPCA for final payment of Quick Impact Projects (QIP) and processes the advance payment for the new QIP projects.
-Processes payment for welfare and official hospitality and ensures conformity adherence to relevant financial regulations and rules, ST/AI issuances or practices and Standard Operating Procedures.
-Follows up with petty cash custodians for submission of the correct documents for replenishment in line with financial rules and regulations.
-Prepares monthly submission of Value Added Tax (VAT) claim and settles the VAT refund received from the Government.

Competencies

-Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

-Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

-Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

-High School Diploma is required. Post-secondary school or technical training in accounting/management is desirable

Work Experience

-A minimum of five (05) years of progressively responsible experience in finance, budget, business administration or related area. Experience with Enterprise Resources Product (ERP) systems and especially Systems Applications and Products (SAP) is desirable. Experience with IPSAS or International Federation of Accounts (IFAC) standards is also desirable.
-Good knowledge of Microsoft Office applications (MS Word, Excel, PowerPoint, and Access Database) is required.
- Knowledge, training and experience in UN internal applications, accounting system (UMOJA), and /or UN budgetary processes are desirable.

Languages

For this position fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: United Nations Interim Force in Lebanon
  • Location: Naqoura
  • Grade: GS-5, General Service - Administrative support
  • Occupational Groups:
    • Finance and Banking
  • Closing Date: 2017-03-26

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