Logistics Manager (Somali nationals only) - Somalia

Job description

Generic responsibilities:
Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements
Implement NRC’s logistics systems and procedures
Training and support of line managers and staff with logistical responsibilities
Ensure anti-corruption, transparency and cost efficiency focus in procedures and trainings
Establish filing systems/archives according to NRC standards in all offices
Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers
Provide regular analysis and reports
Implement NRC’s logistical and administrational systems and procedures at country level
Ensure that transport, vehicle and asset management, procurement and other logistical processes take place in compliance with Logistical Handbook and donor requirements
Training and development of logistics and administrational teams in all offices
Regular analysis and reports

Specific responsibilities:
Ensure proper accounting, reporting and internal control systems and maintenance of records
Lead logistics management and developing structures and staffing levels to ensure that at all time requirements are met in all offices
Responsible for agreements with suppliers and identify areas of improvement including pre-qualified suppliers
Responsible for regular market surveys in the country
Supervise and build capacity of the logistics team in the country
Provide monthly reports on all logistics activities
Assist the Logs coordinators at Area Offices to ensure that relevant procedures are in place and implemented for quality control (maintenance) of vehicles and advise on improvements and supervise the implementation for current database for transport and ensure implementation of database in offices
Ensure that vehicle case files, reporting and internal control systems are kept upto NRC standards
Ensure that NRC’s system for stores and warehouse management are in place for dispatching items within the office and to the field offices
Control and follow up on system for random check/inventory of stores
Monitor and supervise system for the use, maintenance and management of communication equipment (including satellite communication facilities, Internet, and other Items etc.)
Ensure ICT inventory system in place
Ensure that ICT policies are understood and followed by staff
Ensure that ICT systems are fully functional in the support of program activities
Assist the Admin department to ensure that all NRC properties and assets in those offices are managed properly
Lead in the management relations and agreements with travel agencies
Assist the Admin departments in maintaining the good systems and practices in the management of flights and accommodation
Support the Admin staff in high quality of managing the day today maintenance of offices and meeting places
Support in creating a healthy working environment
Manage meetings, and other public events at the country office

Qualifications

Generic professional competencies:
Minimum 3 years of experience from working as a senior Logistics Manager in a humanitarian/recovery context
Experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal
Valid driver’s license

Context/ Specific skills, knowledge and experience:
Knowledge of the country context in Somalia and the wider Horn of Africa region
Knowledge of more than local Language
Planning skills, able to set priorities, prepare manageable work plans and to evaluate progress
Ability to plan for different sets of scenarios
Understanding of project management approaches
Able to take initiative and work with limited supervision according to agreed priorities
Active Team member and Team builder, able to increase efficiency through an open and cooperative liaison with relevant colleagues throughout NRC and partner Organizations
Good communication, interpersonal, analytical and negotiation skills
Political and cultural awareness and experience of working where insecurity is a major issue
Computer skills on windows based computer software, and modern accounting systems – database knowledge, wireless networking background knowledge helpful

Personal qualities

Behavioural competencies:
These are personal qualities that influence how successful people are in their job and the following are essential for this position:

Managing resources to optimize results
Managing performance and development
Initiating action and change
Handling insecure environments
Ability to handle a large workload, to cope with stress and work under pressure, independently and with limited supervision
Ability to cope and willingness to work and live under difficult circumstances and constrained environment
Willingness to travel to all areas of the country/region where the Programme is implemented, on a regular basis
Patient, flexible and creative, and it helps if you have a sense of humour.
To be diplomatic and communicate openly and with respect

We offer

Commencement: ASAP
Contract period: 12 months, with possibility of extension
Salary/benefits: According to NRC’s general directions
Duty station: Mogadishu, with frequent travel to all areas of programme implementation