Human Resource Assistant, (GS-5), Mbabane, Swaziland

Under the supervision of the Operations Manager, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

Background and Justification:

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Purpose of Assignment:

Under the supervision of the Operations Manager, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

Summary of key functions/accountabilities:

• Support in processing of entitlement and benefits

• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
• Assist staff in processing entitlements and benefits staff to GSSC, in accordance with UNICEF rules and regulations, by providing advice on the division of labour within HR and process requirements.

• Support in recruitment and placement

• Draft vacancy announcements for positions within his/her office for review by supervisor/ HR hub, to help attract ideal candidates.
• Ensure timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
• Research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. gender and geographical balance and other recruitment related key performance indicators.
• Liaises with candidates in the various stages of the recruitment process
• Manage candidates, documents and the recruitment process in e-Recruitment. Prepare formal acknowledgement, offer and regret letters on time as required.

• Support in learning and development

• In consultation with supervisor, research and analyze data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions.
• In consultation with supervisor and HR hub, research, analyze, verify, and compile information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assist team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
• Develop and process contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assist team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

• Support in organization design and job classification

• Draft and edit job descriptions as well as related documentation to be submitted for classification for review by supervisor.
• Participate in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
• Follow up and liaise with HQ and RO over status of classification requests to ensure timely completion.
• Compile information and statistics related to posts and staff for reports on staffing trends.
• Monitor life-cycle of all job classification requests to facilitate recruitment and organization planning.

• Time Attendance

• Maintains and updates a system which monitors the absence of staff.

Recruitment Qualifications:

Education:     Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience:    A minimum of 5 years of progressively responsible human resources, administrative or clerical work experience required

Language Requirements: Fluency in English and the local language of the duty station is required.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization through this links: http://www.unicef.org/about/employ/, www.unjobs.org . Opening of the advert 17th of March and closing 31st March, 2017.