Admin Officer (National Position), Nineveh - Iraq

Rights Respected, People Protected

Background:

NRC is operating in Iraq since 2010 to respond to the needs of the most vulnerable people affected by on-going conflict in the region. It has its country office in Erbil, KR-I and has area offices in Baghdad, Dohuk, Erbil and Kirkuk. 

NRC national program strategy for 2016 takes a whole of Iraq approach focusing on CCCM, WASH, Shelter, Education, Emergency Cash modalities, housing and land property (HLP) and Information Counselling and Legal Assistance (ICLA). In 2016, NRC will continue to consolidate operations in the Kurdistan Region of Iraq (KR-I) by providing care and maintenance facilities in IDPs camps, strengthening the relevant government authorities and building systems more at community levels as opposed to household level for successful exit, while also considerably scaling up operations in the South-Central regions of Iraq (with focus on the Anbar and Baghdad Governorates). A further priority will be to reach populations in harder to access areas through working with implementing national partners, established community network contacts and UN-led Rapid Response Mechanisms (RRM). Target caseload will be people affected by displacement including IDPs in camps, IDPs outside of camps, host communities, returnees and refugees.

Overview:

The purpose of the Admin officer position is day to day implementation of the support functions responsibilities. The position of Admin officer is based in Nineveh.

This position will be reporting to Support Coordinator.

Ideal Candidate Profile:

A university graduate is preferable. At least (2) years of experience in an international NGO preferably in an emergency or post-conflict setting.  Experience in working as an Admin officer with an NGO, charity or similar organization. Previous experience in working as a Admin officer or Equivalent in a humanitarian/recovery context. Fluency in spoken, written Kurdish, Arabic and English. Knowledge of humanitarian principles and code of conduct.

Key Job Tasks and Responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management.
• Develop, Implement and maintain effective office administrative systems and procedures whilst ensuring that controls are monitored and reinforced.
• Responsible for applications and renewals of licenses with the relevant government authorities.
• Ensure timely processing of work permits, visas and other relevant permits for national, International staff and NRC visitors and maintain a follow up system for renewals.
• Process leases for the office and guest houses and follow up on renewal and termination of the leases.
• Ensure repairs and maintenance services for the office & guest houses are managed well.
• Ensure all payments of utility bills for office and guest houses; water, electricity and security are processed on time.
• Assign, supervise and appraise the work of administration support staff and hired services e.g. cleaners, Admin Assistant.

Qualifications:

• A strong administrative service orientation
• Keen sense of compliance with policy and procedure
• Strong organizational and team working skills
• Good cultural awareness and sensitivity
• Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.

The post will be for (8) months contract duration with possible extension - subject to fund.

Salary: 5/1 according to NRC-Iraq's salary grade.

Benefits: Health insurance.

Duty Station: Hama Al Alil, Nineveh Area Office

For more information, please find attached the job description