Administrative Assistant, GS-4, Health Section, NYHQ, #53192

The incumbent of this post will provide direct support to the Knowledge Management and Implementation Research (KMIR) team in the Health Section of UNICEF’s Programme Division in New York Headquarters. This will include coordination, preparation of communication materials, organization of meetings, processing transactions, budget maintenance and other essential administrative functions.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, commitment.  

UNICEF has an extensive global health presence, and strong partnerships with governments and non-governmental organizations at national and community levels. On a daily basis we work to bring practical solutions to the women and children at greatest risk. UNICEF knows what it takes to ensure the survival and health of children and women.

UNICEF approaches all threats to child health – and there are many – with extensive experience, efficient logistics and creativity. Learn more here: https://www.unicef.org/health/

How can you make a difference?

The incumbent of this post will provide direct support to the Knowledge Management and Implementation Research (KMIR) team in the Health Section of UNICEF's Programme Division in New York Headquarters. This will include coordination, preparation of communication materials, organization of meetings, processing transactions, budget maintenance and other essential administrative functions.

• Provide efficient and effective support to the KMIR unit's communication workflow by assisting in the drafting of presentations, prioritizing requests for action and follow-up and facilitating correspondence.
• Undertake meeting arrangements, support meeting logistics, prepare background information and respond to meeting requests.
• Maintain travel plan and team attendance calendar, support colleagues in arranging travel/visas and serve as attendance focal point to update leave records.
• Act as focal point for KMIR personnel and administrative issues including invoicing for consultants, preparation of contracts, recruitment support and allocation of office space/equipment.
• Assist in monitoring and updating the Annual Work Plan including financial commitments and expenditures; provide KMIR colleagues with relevant budgetary information by liaising with relevant units/sections.
• Other administrative functions as required.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented with technical or university courses related to the work of UNICEF.
• A minimum of four years of relevant experience in providing progressively responsible administrative support services.
• Working knowledge of UNICEF systems, policies and procedures is considered an asset.
• Strong writing, interpersonal and communications skills are required.
• Passing the GGST Exam (Global General Service Test) or UN ASAT in English is required.
• Non-US candidates must be in possession of a US G4 visa or be a US permanent resident/citizen.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.