Assistant Country Director - Systems

Sudan

GOAL has been working in Sudan since 1985. GOAL South Sudan operates programmes in Abyei Administrative Area, Melut and Ulang Counties (Upper Nile State). South Sudan’s interventions include an integrated approach to improved living standards for host, IDP and returnee populations through provision of curative primary health care, health promotion, health system strengthening, therapeutic nutrition and food security and livelihoods (FSL) interventions. Currently, GOAL is looking for an enthusiastic ACDS with a strong experience in complex emergency context.

General Description of the Role

The Assistant Country Director Systems (ACDS) is a member of the GOAL South Sudan Senior Management Team (SMT) with overall responsibility for the resources/Systems Department. The role oversees the coordination of the provision of timely, high quality information to all systems departments and coordination of support functions in line with programme plans and activities. on programme planning and development, reporting, M&E and capacity building, as well as coordination internally and with relevant line ministries, UN agencies, NGOs, partners and other relevant stakeholders.

The country office has a Country Director and 2 Assistant Country Directors – one for programmes and one for systems. The Systems department comprises Supply chain, HR, administration and IT.

MAIN DUTIES AND RESPONSIBILITIES

  • Represent GOAL and the country programme where relevant to external stakeholders;
  • Develop a good understanding of the overall country programme
  • Ensure monthly reporting on agreed key indacators for each function
  • Provide support and leadership for GOAL South Sudan internal support systems, facilitating effective programme development and implementation
  • Manage supply chain functions, HR, Administration and IT to facilitate support for current and future programmes in line with GOAL policies and good practice
  • Actively participate in the Senior Management Team, contributing to the ongoing development of the country programme, particularly in terms of input to the country strategic plan
  • Deputise for the Country Director when required and undertake any additional duties as mutually agreed with the Country Director
  • Assist the CD and the Security Officer in the implementation of the security plan at every level
  • Travel frequently to all sites to guide and coach local managers ensuring that Logistics, HR, Administration, and IT policies are appropriate for the organization and applicable to the changing strategic direction and programmes in GOAL South Sudan
  • Responsible for the monitoring of the Risk Register
  • Responsible for ensuring all support function Internal Audit observations and recommendations are addressed

Supply chain

  • Direct management of the Logistics Coordinator
  • Coordination of all logistical operations at the various field and support sites: including supply chain, stock management, asset management, fixed asset register, air transport and fleet management
  • Planning for Improving cost-effectiveness by saving time or money through use of: framework contracts, improved coordination of programme activities, purchasing and transport
  • Support a close working relationship between the programmes and logistics departments
  • Ensure compliance of logistical operation with GOAL Logistical Manual and with Donor requirements
  • Ensure internal and external reporting is performed in line with requirements
  • Ensure that the Logistics Coordinator manages timely negotiation of property contracts and ensure that property is well maintained and secure
  • Ensure that the GOAL transport fleet serves the needs of the programme
  • Ensure the on-going management of the asset register and inventory
  • Ensure the mandatory finance and logs cross over meetings are held and minuted

Human Resource Management

  • Provide leadership for Human Resources management and promote an organizational environment which is fair, open, and protective
  • Provide guidance and direction to the Human Resources Manager
  • Ensure that HR planning, including succession planning, is developed in coordination with annual programme planning
  • Support management to implement an effective annual performance review and development process.
  • Ensure salary scales are regularly reviewed and remain competitive
  • Liaise with HO in Dublin on systems, HR issues etc as appropriate
  • Ensure that visitors and new staff are provided with welcome packs, schedules and in-country briefings
  • Provide systems induction to new staff members
  • Liaise with government and institutions and other NGOs to ensure HR policies remain compliant with South Sudanese labour law
  • Oversee the preparation and implementation of an organisational training plan

Financial

  • Coordinate with the Finance Controller to ensure that field core cost budget management tools are provided to the Area Coordinators for review and management
  • Prepare and manage the overall core cost budgets for GOAL South Sudan
  • Manage the equipment budget for all GOAL South Sudan project sites
  • Ensure organisational compliance to donor policies and guidelines

Administration

  • Provide direction and supportive management to the Support coordinators and managers
  • Ensure efficient and effective administration systems in line with GOAL policy
  • Ensure GOAL South Sudan adheres to the regulatory requirements of the government of South Sudan with regard to visas, work permits and registration in liaison with the Country Director

IT

  • Ensure that the IT planning reflects programme priorities and IT meets the demands of the programme
  • Provide support and oversight for IT related issues including adherence to IT guidelines
  • Liaise with Dublin IT support in relation to IT maintenance and IT equipment management and formatting
  • Ensure that regular back ups and virus checks are carried out

Requirements

  • Minimum 5 years previous experience in project management at a senior management level
  • 3 + years of previous overseas management experience
  • Education to a masters level, or significant relevant experience that shows an ability to critically analyse and apply information in management and work situations at a similar level
  • Strong demonstrable previous experience in project planning, implementation, monitoring and evaluation
  • Strong experience liaising with governmental / local authorities and other NGO’s.
  • Organised and flexible, ability to respond to changing priorities and a proven ability to resolve issues and identify solutions;
  • Excellent staff management and personnel skills
  • An interest in capacity building/mentoring of teams (both national and expatriate)
  • Excellent communication skills while interacting with colleagues and partners
  • Good skills in systems development and documentation e.g. experience of ISO systems or similar
  • Budgetary control and financial management skills
  • Excellent analytical and writing skill**s**

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

https://www.goalglobal.org/careers?gh_jid=640432

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: GOAL
  • Location: Sudan
  • Grade: Mid/Senior
  • Occupational Groups:
    • Management, Administration and Finance
  • Closing Date: 2017-04-09

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