Senior Programme Assistant, G-7, Nairobi, Kenya (Kenyan Nationals Only)

The purpose of the post is significantly concentrated on managing funding contributions of the Regional Office. This includes maintaining track of all incoming funding, funding allocations and analysis of funding commitments including related communication with all respective staff. The post also follows up on timely donor reporting requirements. The second significant assignment related to the post maintaining the information database on SharePoint and VISION of the PPME section in the Regional Office. The post further supports the planning section with routine administrative support functions.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

The purpose of the post is significantly concentrated on managing funding contributions of the Regional Office. This includes maintaining track of all incoming funding, funding allocations and analysis of funding commitments including related communication with all respective staff. The post also follows up on timely donor reporting requirements. The second significant assignment related to the post maintaining the information database on SharePoint and VISION of the PPME section in the Regional Office. The post further supports the planning section with routine administrative support functions.

MAJOR DUTIES AND RESPONSIBILITIES  

Under the general supervision of the P-4 Planning Specialist, performs a variety of information collecting, monitoring, technical and administrative services of moderate scope and difficulty in support of programme activities. 

Percentage 

• The post is entirely office based. Travel may be required in case regional meetings or workshops are held outside of the duty station requiring assistance by the post.
• The post in its contribution management function is responsible for accurate allocation and tracking of funding. In this capacity, the incumbent advises staff on the appropriate allocation and utilization requirements of donor funds received and reporting requirements.
• The post will be supervised by the regional Planning Specialist (P-4). Once the incumbent has been informed about tasks and basic work processes, the incumbent is expected to operate on a fairly independent basis.
• The post will see very frequent exchanges with regional office staff of all levels. The post is expected to take on a lead and guiding function among the administrative assistance. Frequent exchanges with DFAM, PPD, PFP, DFAM, EMOPS are included.

Qualifications of Successful Candidate

Education

Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization. 

Work experience

Seven years of progressively responsible clerical or administrative work, of which at least one year was closely related to support of programme activities. 

Language Proficiency

Fluency in English. Knowledge of the local working language of the duty station is an asset.

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core competencies

• Communication
• Working with People
• Drive for Results

Functional Competencies 

• Analyzing   
• Applying Technical Expertise 
• Following instructions and Procedures 
• Planning and Organizing 

Knowledge of VISION and any relevant guidelines related to financial management from DFAM and donor contribution management and reporting from PPD, PFP, EMOPS and FRG.

To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.