VN 2017/02 (GS) - Publications Assistant (G4) - Geneva, Switzerland

Open to Internal and External Candidates Position Title Publications Assistant

Duty Station :Geneva, Switzerland Classification General Service Staff, Grade G4

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 11 April 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the supervision of the Publications Coordinator and working in the Migration Policy Research Division within the Department of International Cooperation and Partnerships, the successful candidate will be responsible and accountable for supporting the work of the Publications Unit with a special emphasis on administrative tasks, including communications with Country Offices and the Publications Unit (PUB) staff based at the Manila Administrative Centre (MAC) and with limited promotional and editorial tasks.

Core Functions / Responsibilities:

Administrative and publication tasks

1. Maintain the filing system and orderly storage of publications.

2. Keep the inventory up to date.

3. Coordinate with the mail room to ensure that bookstore orders to be shipped from Geneva, as well as internal requests, are sent.

4. Assist in updating the book displays in IOM buildings with the latest publications. 5. Assist in the selection and set-up of publications displays at meetings and conferences. 6. Assist in the coordination procedures with accredited printers, while adhering to internal procurement procedures.

7. Participate in PUB video conferences, administrative assistants’ meetings and other meetings as required.

Page 1 / 38. Provide guidance to colleagues in Geneva and in Country Offices on IOM publication issues. 9. Redirect queries when necessary and facilitate contacts as required.

Website/bookstore

10. Review publications in the online bookstore catalogue and liaise with the Bookstore Assistant in Manila for eventual updates.

11. Assist in uploading thumbnails and other information for the online bookstore as needed. 12. Assist in updating the backend as needed.

13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• University degree in Journalism, Communications or a related field from an accredited academic institution with two years of relevant experience; or

• Completed High school / Secondary school education with four years of relevant experience. Experience

• Experience in administration and/or publications;

• Excellent drafting skills in English and French;

• Demonstrated computer literacy, especially with Microsoft Office and Internet browsers; • Knowledge of Creative Studio Suite, research databases such as Google scholar and other open access databases such as Creative Commons, would be an advantage.

Languages

Fluency in English and French is required. Working knowledge of Spanish is an advantage. Note

Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Switzerland or within commuting distance in neighbouring France will be considered.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of Page 2 / 3responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 11 April 2017 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 29.03.2017 to 11.04.2017

Requisition: VN 2017/02 (GS) - Publications Assistant (G4) - Geneva, Switzerland (55022658) Released Posting: Posting NC55022688 (55022688) Released

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