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SVN 2017/67 (P) - Senior Programme Manager (Relocation) (P4) - Athens, Greece


Position Title Senior Programme Manager (Relocation)

Duty Station :Athens, Greece Classification Professional Staff, Grade P4

Type of Appointment : Special short-term graded, Six months with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 14 April 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo

Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia,

Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya,

Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela

(Bolivarian Republic of), Vanuatu, Samoa

3. External female candidates.


Under the direct supervision of the Chief of Mission, IOM Athens, and in close coordination with the IOM Regional Office for the European Economic Area (EEA), the EU and NATO (RO Brussels), relevant missions in the field and units at Headquarters (HQs), the successful candidate will be responsible and accountable for the overall management and implementation of the Relocation Programme from Greece to EU Member and Associated States of Relocation in line with IOM standard operating procedures and respective programme guidelines. S/he will liaise closely on a strategic and programme level with key interlocutors including Greek Asylum Service, European Commission, Members States of Relocation (MSR), UN Agencies, Non-Governmental Organizations and other stakeholders.

Core Functions / Responsibilities:

1. Oversee the programme for refugee relocation to European member States of Relocation (MSR).

Page 1 / 42. Plan, develop and supervise the implementation of all activities of the relocation programme from Greece and ensure deliverables are in line with IOM standards and in accordance to Donors rules.

3. Coordinate and administer the operational, human resources, administrative and financial aspects of the programme, including supervision of project staff.

4. Provide technical and expert advice/guidance at all stages of relocation programme, including providing training and technical assistance, assigning duties and giving feedback to staff members on their performance on a regular basis.

5. Prepare and manage project budgets, in coordination with the RMO, and ensure timely and accurate reporting on project activities.

6. Represent IOM in national, interagency and regional fora relating to relocation and resettlement activities.

7. Monitor the pipeline and take appropriate action to identify and tackle any backlog and ensure proper pipeline management.

8. Ensure that procedures related to movement of beneficiaries are in compliance with IOM standards including use of global IOM applications (iGator and MiMOSA).

9. Ensure compliance with IOM agreements with airline carriers to ensure efficient, low-cost movement of refugees in coordination with Resettlement and Movement Management Department (RMM) to meet programme needs.

10. Monitor and ensure quality control of all processing activities. Identify procedures that can be improved and take appropriate measures to ensure implementation.

11. Maintain oversight over programme deadlines, financial and narrative reporting requirements in accordance with IOM Rules and Regulations.

12. Oversee the distribution of relocation reports, daily pipelines, weekly and monthly reports, including status reports for each resettlement country; prepare other reports, briefings, background information, narratives and statistical reporting as necessary.

13. Establish and maintain a positive and regular liaison and working relationship with relocation programme partners and relevant stakeholders, in particular government authorities such as Greek Asylum Service, diplomatic missions, EU Member State authorities as well as UNHCR, EASO and any other concerned agencies and working groups, aiming at coordinating and promoting implementation of the relocation programme.

14. Coordinate pre-departure activities with relevant units such as Migrant Health Division, government partner agencies and EU MSR authorities as well as relevant IOM missions, to determine efficient processing including health assessments, pre-departure information provision, fit-to-travel checks, departure, transit and arrival assistance of relocation beneficiaries.

15. Maintain and monitor the confidentiality of all relocation programme matters to ensure programme integrity by following IOM standards of conduct and IOM data protection rules. 16. Take necessary measures to prevent and mitigate fraud.

17. Ensure visibility of the programme in coordination with IOM Media and Communication Unit and in compliance with Communication and Visibility Manual for European Union External Actions.

18. Perform such other duties as may be assigned.

Page 2 / 4Required Qualifications and Experience:


• Master’s degree in Political or Social Sciences, Law, Business Administration or a related field from an accredited academic institution with seven years of relevant professional experience; or • University degree in the above fields with nine years of relevant professional experience. Experience

• Extensive experience in programme management, implementation and evaluation; • Demonstrated supervisory experience and ability to coordinate activities and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds; • Demonstrated supervisory experience in staff management;

• Proven record of establishing and maintaining good working relationships with governmental and diplomatic authorities, national, regional and international institutions as well as civil society actors;

• In-depth knowledge of resettlement operations and procedures;

• Experience in a rapid transition or post-conflict setting with massive displacement of migrants and/or refugees.


Fluency in English is required.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding Page 3 / 4confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 April 2017 at the latest, referring to this advertisement.

For further information, please refer to: In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 04.04.2017 to 14.04.2017

Requisition: SVN 2017/67 (P) - Senior Programme Manager (Relocation) (P4) - Athens, Greece (55027245) Released

Posting: Posting NC55027262 (55027262) Released

Page 4 / 4

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: IOM - International Organization for Migration
  • Location: Athens
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Development Cooperation and Sustainable Development Goals
    • Operations and Administrations
    • Development Cooperation and Sustainable Development Goals
    • Operations and Administrations
    • Project and Programme Management
  • Closing Date: 2017-04-14

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