Administrative Assistant, GS-4, Children with Disability Section, PD, NYHQ

New York City

The incumbent of this post will support the Senior Advisor in the Disability Section through the completion of operations, human resources and administrative functions. The Administrative Assistant will support the Disability Section in monitoring budget allocations, preparation of contracts, payment of invoices, arrangement of travel and other essential administrative functions.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, a fair chance.   

Children with disabilities are one of the most marginalized and excluded groups in society. Facing daily discrimination, they are effectively barred from realizing their rights to healthcare, education, and even survival.

Estimates suggest that there are at least 93 million children with disabilities in the world, but numbers could be much higher. They are often likely to be among the poorest members of the population. They are less likely to attend school, access medical services, or have their voices heard in society. Their disabilities also place them at a higher risk of physical abuse, and often exclude them from receiving proper nutrition or humanitarian assistance in emergencies.

Protecting the rights of children with disabilities has been an integral part of our programming since the Convention on the Rights of the Child (CRC) – the first international treaty to explicitly recognize the rights of children with disabilities. With the passing of the Convention on the Rights of Persons with Disabilities (CRPD), our disability work has gained momentum.

How can you make a difference?

The incumbent of this post will support the Senior Advisor in the Disability Section through the completion of operations, human resources and administrative functions. The Administrative Assistant will support the Disability Section in monitoring budget allocations, preparation of contracts, payment of invoices, arrangement of travel and other essential administrative functions.

  • Preparation of Special Services Agreements (SSAs) including reviewing terms of references, participating in the selection process and ensuring funding requirements are allocated.
  • Serve as information technology and supply focal point by requesting equipment and ordering supplies as needed.
  • Maintain travel plans and support colleagues in arranging travel/visas for official travel; prepare bookings, travel requests, certification and collect travel reports.
  • Assist in coordination of accessible and disability inclusive events by providing logistical and administrative support to participants and organizers.
  • Monitor Disability Section budgets and overall commitments, expenditures and liquidation of funds in accordance with budget allotments and prepare corresponding reports.
  • Other administrative functions as required.

To qualify as an advocate for every child you will have…

  • Completion of secondary education, preferably supplemented with technical or university courses related to the work of UNICEF.
  • A minimum of four years of relevant experience in providing progressively responsible administrative support services.
  • Working knowledge of UNICEF systems, policies and procedures is considered an asset.
  • Strong writing, interpersonal and communications skills are required.
  • Passing the GGST Exam (Global General Service Test) or UN ASAT in English is required.
  • Non-US candidates must be in possession of a US G4 visa or be a US permanent resident/citizen.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: New York City
  • Grade: GS-4, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Social Affairs
    • Operations and Administrations
    • Administrative support
    • Children's rights (health and protection)
    • Social Affairs
    • Operations and Administrations
    • Children's rights (health and protection)
    • Administrative support
  • Closing Date: 2017-04-22

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