Emergency Specialist, (P-3), Bamako, Mali
UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.
Purpose of the Position
Under the guidance and supervision of the supervisor, establishes and implements country office emergency preparedness and response. Responsible for the development, planning, implementation, monitoring and evaluation of the emergency interventions to ensure the survival and well-being of children and mothers, and the affected communities in an emergency situation. Support to strengthen the capacity of the national emergency preparedness and response system. Facilitate coordination of zonal offices and support chief of zonal offices to ensure effective programme management and functions of zonal offices.
Key Expected Results
1. Adopts adequate emergency preparedness measures through the development and updating of country contingency plans and establishment of early warning mechanisms, to ensure effective preparedness and response to specific emergencies.
2. Participates in the formulation and development of plans of action in preparation and response to emergencies, monitors compliance of all sectors with emergency plans of action, including financial resources. Ensures coordination of the management of emergency preparedness and response.
3. Provides technical advice related to emergency preparedness and response, including on programme management related issues. Provides advice to the country and zonal offices in the implementation of emergency preparedness measures in the field to strengthen preparedness and response mechanisms in the country faced with impending emergencies.
4. Develops and maintains databases on country/regional information, and ensure the flow of information and communication crucial for the planning and implementation of emergency preparedness and response management. Identifies availability of resources in emergency prone areas and establish logistics plans to be implemented during an emergency operation, to ensure a timely and effective emergency response.
5. Plans, organizes and conducts training for the office's staff capacity building in emergencies preparedness and response. Assists in developing and conducting emergency training courses. Provides training and/or briefing, as required. Participates in other emergency training workshops in the region, and builds up the emergency preparedness and response capability of UNICEF staff as well as implementing partners.
6. In the event of an emergency, takes prompt action as a member of the Emergency Response Team which is deployed immediately to establish UNICEF's presence and implement the initial operational tasks relating to emergency assistance. Immediately verifies the nature and extend of the emergency with staff, government officials, other UN agencies or local organizations and media. Ensures that the office is provided with effective telecommunications facility and staff security assistance in an emergency, as necessary. In coordination with the programme and operations groups, establishes contact with all UNICEF staff, their dependents and visitors to ensure their safety and whereabouts, and informs OPSCEN and the Regional Director of their status.
7. Participates and assists with assessment of local emergency and security situation affecting children and mothers in the locality, in conjunction with the Regional Office, the HQ Divisions, and field staff. Visits the location to conduct an initial rough assessment of the magnitude of the crisis and its implications for children and its impact on the community. Assesses the validity of the office preparedness plan and ability of the office vis-à-vis the current crisis as well as immediate and additional needs. Determines corporate priorities and an appropriate intervention (supply procurement, fund-raising and staff development) by UNICEF. Coordinates with other partners to make a rapid assessment covering priority areas as defined by the Core Commitment for Children in Emergencies. Establishes contact with community groups, government, UN agencies, media and other partners to keep abreast of emergency situations.
8. Applies the emergency preparedness and response plan as necessary, and identifies urgent staffing requirements and redeploys country office staff as required. Executes the timely delivery of assistance and procurement of supplies, monitors the appropriate and effective use of UNICEF resources/inputs. Identifies problems and constraints in order to ensure effective project delivery. Certifies the disbursement of funds, monitors expenditures and submits financial status reports. Sets up a reporting system and sends daily situation reports to concerned parties. Emergency Project
9. Participates in the implementation of plans of action and work-plans for emergency projects. Implements and manages project activities. Undertakes field visits to emergency project areas, to assess local conditions and monitor project progress. Makes technical decisions on project administration (e.g., activates, requests or re-programmes allocation of emergency funds). Prepares inputs for appeals and updates related to emergencies. Works with program sections and senior management to mobilize donor response and recovery/rehabilitation-related funding, including annual or multi-annual humanitarian appeals and documents (e.g., pitch documents). Communicates and advocates on the situation and needs of children through local and international media, as appropriate.
10. Identifies longer-term requirements of the emergency operation/interventions. Proposes a more regular operational and staffing structure to take over from the Emergency Response Team.
11. Maintains continuous, effective and strategic coordination, communication, consultation and liaison with Government, UN agencies, NGOs, donors and allies to appeal for aid for children and women with special needs resulting from the emergency situation requiring an effective emergency response in all sectors. Identifies implementing/operational partners and establishes implementing arrangements. Ensures that the UNICEF support is effectively provided to the government with respect to sectoral coordination within the framework of the cluster approach and based on the Core Commitment for Children.
12. Participates in all humanitarian and recovery related forum and keeps management informed of all humanitarian developments in the country in terms of policies, strategy, situation developments, potential threats and opportunities/issues in partnership.
13. Promotes that disaster prevention, mitigation, preparedness and response strategies are mainstreamed in the country office's work-plans. Prepares sectoral input for the country programme documents, plan of action, annual work plans, and all related documents of the office's Emergency Preparedness and Response. Contributes towards the preparation of the Situation Analysis and the Country Programme Document.
Qualifications of Successful Candidate
Advanced University degree in one of the following fields: social sciences, public administration, international law, public health, nutrition, international relations, business administration or other related disciplines. Preferably a combination of management, administration, and relevant technical fields.
*First level university degree with 2 additional years of work experience.
Five years of progressively responsible professional work experience at the national and international levels in programme/project development, planning, implementation, monitoring, evaluation and administration.
Developing country work experience (for IP) or field work experience (for NO). Specialized training/experience in emergency response management highly desirable.
Fluency in English and French. Knowledge of a local working language of the duty station is an asset.
i) Core Values (Required)
• Diversity and Inclusion
ii) Core Competencies (Required)
• Communication [II]
• Working with People [II]
• Drive for Results [II]
iii) Functional Competencies (Required)
• Leading and Supervising [II]
• Analyzing [II]
• Deciding and Initiating Action [III]
• Persuading and Influencing [III]
• Applying Technical Expertise [III]
• Planning and Organizing [II]
• Adapting and Responding Change [III]
• Coping with Pressure and Setbacks [III]
iv) Technical Knowledge
a) Specific Technical Knowledge Required (for the job) (Technical knowledge requirements specific to the job can be added here as required.)
• UNICEF policies and strategy to address on national and international emergency issues, particularly relating to conflicts, natural disasters, and recovery.
• Knowledge of global humanitarian issues, specifically relating to children and women, and the current UNICEF position and approaches.
• Knowledge of UN humanitarian reform principles, international humanitarian laws.
• Knowledge of the principle of gender parity and equality. b) Common Technical Knowledge Required (for the job group)
• The UNICEF mission statement; UNICEF Board policy papers and decisions.
• The Core Commitments for Children in Emergencies.
• The Convention on the Rights of the Child; Convention on the Elimination of All forms of Discrimination against Women.
• EMOPS Technical Notes, EMOPS Emergency Field Book. • UNICEF Program Manuals, policy guidelines, ExDirs, PROs; Country Programme documentation.
• UNICEF personnel, financial, supply and administrative rules, regulations and manuals.
• National development plans and policies; Guidelines and manuals from NGO/donor partners.
• Annual work plan.
• UNDAF; The UN Humanitarian Reform; IASC documents, guidelines and materials on UN Humanitarian Reform and the cluster approach.
• Information & Communications Technology literacy, including skills and knowledge of office system applications, LAN, internet navigation, telecommunications, and data analysis.
• Gender equality and diversity awareness
c) Technical Knowledge to be Acquired/Enhanced (for the Job)
• UN security operations and guidelines.
• Knowledge of local conditions and country legislation relevant to UNICEF programmes.
• Knowledge of the latest developments and trends in emergency preparedness and response management related fields.
• UN policies and strategy to address international humanitarian/emergency issues and response.
• UN common approaches to programmatic issues and UNICEF positions in international developing cooperation.
• Current knowledge of development issues and social programming in international development cooperation context.
The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service
- Organization: UNICEF - United Nations Children’s Fund
- Location: Bamako
- Grade: P-3, International Professional
- Humanitarian Aid
- Closing Date: 2017-04-25