DEPUTY DIRECTOR OF MISSION SUPPORT

The United Nation Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.
The purpose of this job opening is to generate a list of qualified candidates for inclusion in the [insert job code] roster.
The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.

These positions are located in peace operations. The Deputy Director of Mission Support (DDMS) positions are typically in conflict and post-conflict locations in non-family and/or hardship duty stations. DDMS may also be housed in camp environments. The Deputy Director of Mission Support at this level typically reports to the Director of Mission Support ( DMS) / Head of Mission ( HOM) as applicable. An updated list of missions and additional information on working in the field can be found at ttps://www.un.org/en/peacekeeping/about/work.shtml

Within delegated authority, the DDMS will be responsible for the following duties: (These duties are generic and may vary Depending on the mission’s mandate)

1. Advice and coordination: Acts as principal adviser to the DMS on all matters pertaining to administrative, logistical and technical support. Ensures cooperation and integration of administrative, logistical and technical resources with military, civilian, police and other substantive elements of the mission as required. Performs related duties as may be required by the DMS, Head of Mission or DPKO, e.g., brief visiting senior officials on mission, administrative, logistics and technical support activities, etc. Liaises, negotiates and coordinates with national authorities with respect to administrative, logistical and technical support matters. Represents the civilian administrative, logistical and technical support staff at meetings, protocol and ceremonial occasions,
military parades, etc. Through the Mission Support Center ensures coordination between Supply Chain and Service Delivery Pillars.

2. Management related: Contributes to the implementation of the mission/office mandate by providing the necessary managerial, logistical, technical and administrative support and strategic advice through the DMS to the senior leadership team required for the fulfillment of the mandate, including in such areas as budget, finance, human resources management, logistics, supply chain management and technical support services, innovation and technology solutions, etc.Through the DMS, provides advice to the Senior Management Team, on the mission planning process throughout the mission lifecycle with particular attention to support areas and contributes to an integrated approach and consistency in the implementation of mandate. Establishes a set of sound policies, procedures, practices, standards and tools that are consistent with UN policy and practice in order to ensure proper budget, accounting, financial, property/equipment and human resources management and control.Plans, organizes, implements, manages and oversees the activities of all logistical, technical and administrative support operations. Develops policy, procedures and Mission Support Plans. Ensures development, preparation, coordination and monitoring of overall work plans, strategies and programs for the administrative, logistical and technical support activities of the mission and takes the lead in securing the required human and financial resources for the mission. Provides guidance, support and supervision to senior administrative, logistical and technical support staff, audit and evaluation services as appropriate. Ensures provision of guidance, performance evaluation, supervision and mentoring to all
administrative, logistical and technical support and other staff in the areas of his/her responsibility. Advocates and ensures, through collaboration with all stakeholders, the implementation of the DFS or Organizational strategic priorities and initiatives, including, among others, a commitment to supply chain management and integrated/shared service delivery that is client-oriented, responsive and allows for efficiencies wherever possible. Maintains effective communication with UN headquarters and the Global & Regional service centres supporting the mission May represent the mission before legislative bodies, and Member States delegations, providing information and clarification in support of budget proposals. Ensures effective integration and implementation of environmental works and measures.

Provides effective management of human, financial and material resources of the mission. Certifies mission expenditure as the authority delegated by the UN Controller. Deputizes the Director of Mission Support.

3. Other related duties: Performs other duties as assigned

PROFESSIONALISM: Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; Demonstrates professional competence
and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than persona l concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies client's needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

MANAGING PERFORMANCE: Delegates the appropriate responsibility , accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspiration s of staff; Appraises performance fairly.

LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Advanced University degree (Master's degree or equivalent) in international affairs, business or public administration, management, logistics, human resources management, supply chain management, finance, engineering, accounting, law, or related fields is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the
advanced university degree.

At least fifteen (15) years of progressively responsible experience in public or business administration, management, programme management, human resource management, finance, accounting, logistics, supply chain management, information technology or related area is required. Experience implementing complex support programmes and administrative rules and procedures in a volatile environment is required. Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) - or similar international organization or non-governmental organization in a field based environment is desirable. Experience working with or coordinating closely with uniformed and non-uniformed personnel is desirable.

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (oral and written) is required. Working knowledge of French is highly desirable. Knowledge of another UN official language is desirable

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.