FINANCE ASSISTANT (Temporary Job Opening) (4 posts) [Temporary]

Geneva

Special Notice

These temporary positions are intended to fill the functions of short-term duration with an estimated start date as soon as possible up to 31 December 2017.

The duration of the appointment is subject to availability of funds.
• Recruitment for this position is done on a local basis, whether or not the candidate is a resident of
the duty station.
• Candidates should have no expectation of any fixed-term appointment possibility after the end of
this temporary assignment.
• If the selected candidate is an internal staff member of the UN Secretariat, the selection will be
recorded as a temporary assignment.
• Subsequent to the initial temporary appointment, new and successive temporary appointments may
be granted for service in the same office or in a different office any number of times, for any
duration, provided that the length of service does not exceed the period of 364 calendar days.
• Passing the United Nations Administrative Assessment Support Test (ASAT) or the Global General
Service Test (GGST) in English or French at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or
ICTY is a prerequisite for recruitment consideration in the General Service category in the United
Nations Secretariat. Must have passed the Accounting test of UNOG.
• A staff member holding a temporary appointment shall be regarded as an external candidate when
applying for other positions, and may apply for other temporary positions at any level, subject to
section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary
appointment in the General Service or related categories may only apply to positions within those
categories. For full information on eligibility requirements, please refer to section 5 of
ST/AI/2010/4Rev.1 on Temporary Appointments.
• All TJOs in the General Service and related categories, at the levels GS-5, GS-6 and GS-7 shall be
open only to internal staff members at the respective duty station holding a Fixed-Term
Appointment, Continuing Appointment or Permanent Appointment. When a qualified internal staff
member cannot be identified, the hiring manager may submit a request for an exception for
selecting an external candidate (including a staff member holding a temporary appointment). Such
requests must be substantiated and submitted to the respective Recruitment focal point who in turn
will review for transmittal to OHRM.
• In addition, all new entry-level recruitment in the General Service and related categories, for
positions at the GS-4/TC-3/S-2/ PIA I levels and below, irrespective of the source of funding, will
only be granted Temporary Appointments . Vacancies at these levels are open to both internal and
external candidates, including staff members on temporary appointments. However, priority
consideration will be given to serving staff members holding Fixed-Term Appointments followed by
those holding Temporary Appointments. New external candidates will only be considered when a
serving staff member holding a Fixed-Term or Temporary Appointment cannot be identified.
Selection of a new external candidate requires the approval of OHRM. No entry level Fixed-Term
Appointments will be granted to new external candidates.
• While this temporary assignment may provide the successful applicant with an opportunity to gain
new work experience, the selection for this position is for a limited period and has no bearing on the
future incumbency of the post. An external candidate selected for this position is bound by the
prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and
ST/AI/2010/4/Rev.1
• For more details on the administration of temporary appointments please refer to
ST/AI/2010/4/Rev.1.
• For information on special post allowance, please refer to ST/AI/1999/17. The Staff Regulations,
Staff Rules and administrative issuances governing staff appointments can be viewed at:
http://www.un.org/hr_handbook/English.

Org. Setting and Reporting

These positions are located in the Finance Section, Financial Resources Management Service (FRMS), Division of Administration, UNOG.

Responsibilities

These duties are generic and not all duties may be performed by all Finance Assistants. Under the supervision of the Chief of Unit, the incumbent:

- Reviews and processes outgoing financial authorization or incoming Inter-Office Voucher transactions from UNDP country offices, and submits relevant Umoja documents to the Supervisor or the Finance Officer for approval.
- Reviews supporting documents of Fund Commitments received from other offices for approval by the Finance Officer.
- Reviews and processes requests for billing to clients and prepares accurate monthly billing statements for each client for approval by the Finance Officer.
- Processes applied deposits and refers unidentified cases to the Supervisor for advice
- Assists in processing payments due by the Organization and settlement of staff members entitlements:
- Process payment requests in connection with purchase of goods and services after ensuring compliance with all relevant rules and instructions, and proper documentation and certification.
- Processes travel claims in conformity with travel authorization, ensuring compliance with relevant rules and instructions, and proper documentation and certification.
- Assists in verifying regular, off-cycle and correction payroll to staff members for their entitlements including salaries, claims and education grants.
- Assists in reconciling payroll and payments related to general ledger and vendor accounts.

Competencies

Professionalism:
- Knowledge of and ability to apply financial rules, regulations and procedures in the UN environment
- Ability to maintain accurate records, review and interpret a wide variety of data
- Shows pride in work and in achievements
- Demonstrates professional competence and mastery of subject matter
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
- Is motivated by professional rather than personal concerns
- Shows persistance when faced with difficult problems or challenges
- Remains calm in stressful situations
- Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work

Communication:
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed

Client Orientation:
- Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients’ needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client

Education

High school diploma or equivalent.

Work Experience

At least three (3) years of experience in finance or accounting, of which preferably two (2) within the United Nations. Experience with United Nations Financial Rules and Regulations and Staff Rules is desirable. Experience in processing, verifying or reconciling accounts related to salary and payroll entitlements is desirable. Experience in payroll or finance modules of ERP systems, such as IMIS and SAP, is highly desirable.

Languages

Fluency in English is required. Knowledge of French is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: United Nations Office at Geneva
  • Location: Geneva
  • Grade: GS-4, General Service
  • Occupational Groups:
    • Finance and Banking
  • Closing Date: 2017-05-05

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