CFA 2017/18 (P)- Field Coordinator  (UG) - Peshawar/Islamabad, Pakistan

Islamabad

Call for Applications

Position Title Field Coordinator

Duty Station :Peshawar/Islamabad, Pakistan Classification Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, 6 months with possibility of extension

Estimated Start Date :As soon as possible

Closing Date : 01 May 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

Under the overall guidance of the IOM Chief of Mission (CoM) and the direct supervision of the Programme Manager/Chief of Party in Islamabad, Pakistan and programmatic directives from the Community Stabilization Unit in Washington, DC, the successful candidate will manage and be accountable for all the field operations of IOM’s Program. S/he will oversee and manage the programme team and Sub Offices. The Field Coordinator will also be charged with day-to-day management of grant implementation in the field.

The Field Coordinator will maintain and strengthen the necessary operational structures and inter-departmental processes, both within the programme sub offices and between the programme units, in order to ensure transparent and accountable grant implementation, operations and reporting. He will also contribute to managing the development of the overall regional programme strategy (in line with the programme objectives already in place) and review of grantee proposals by Project Officers, including proposal submission and data entry. He will also coordinate the identification of potential grantees and the development and implementation of activities. Other responsibilities will include advising the Program Manager/Chief of Party of the IOM USG-funded program Strengthening Social Cohesion and Community Resilience in Federally Administered Tribal Area (FATA). The Field Coordinator will manage the programmatic and implementation monitoring of each grant activity, and ensure that activities and reports are accurately captured and shared with the main office. S/he will also supervise enforcement of proper financial, procurement, and general operational protocols and reporting of the field office.

The overall goal of the IOM Programme is to improve social cohesion, increase awareness and access to opportunity, promote cooperation and dialogue between communities in FATA in support of the FATA Reforms initiatives

Page 1 / 4Core Functions / Responsibilities:

1. Manage, monitor and be accountable for the daily operations and staff in the field. 2. Ensure the successful implementation of the programme’s small grant initiatives at the field level in accordance with the overall objectives of the programme by directly supervising programme implementation staff in the identification of local grantees and partners, technical consultants, etc.

3. Provide support, oversight and coordination to programme field teams, community groups and local government counterparts to ensure a rapid, consistent flow of grant ideas. Manage and coordinate, as required, with the engineering team to ensure the technical quality of proposed, ongoing and concluding grant activities.

4. Manage and coordinate with field staff as appropriate for grant activity implementation to ensure that procurement, finance, logistics, and programmatic aspects of each activity are being implemented on-time and in accordance with the specifications of the approved activity. 5. Proactively seek to respond to and address bottlenecks in implementation. 6. Liaise directly with the senior management team on concepts identified by programme staff, and develop concept ideas and/or ‘Yellow Light’ activities accordingly approval. Additionally, liaise with the Grants Manager, to be aware of grant activity earmarks and ensure appropriate activity identification and development.

7. Be accountable for the transparency and quality of grant implementation processes and activities at the field level, including contracted services and project committees at the community level, including service-delivery community coordination, grant operations and reporting.

8. Coordinate closely with the logistics, financial and procurement teams in the application of standard guidelines and procedures aimed at ensuring an appropriate, efficient and transparent use of funds.

9. Develop and maintain collaborative relationships with donors, local grantees, local government authorities, local contractors, international NGOs, donors, and other key stakeholders. Seek to increase the communication and coordination of local government officials with local community members and groups in the development of grant ideas and the implementation of programme projects.

10. Monitor the political and security developments throughout the country, with particular attention to areas of active and potential implementation of programme grants; provide regular analysis and discussion with the senior management team of the same. 11. Provide regular reporting to the Programme Manager/Chief of Party on grant implementation and provide relevant inputs on project implementation to the Grants Unit. 12. Oversee the collection and submission of weekly bullets on the local political and security context to the Monitoring and Evaluation Officer for inclusion in the bi-weekly report. 13. Coordinate with the Monitoring and Evaluation Officer and Assistants to develop, monitor, evaluate (M&E) and recommend performance measures for regional and individual activities, including contractors and grantees.

14. Enhance and maintain project identification cycle methodology, including the identification and organization of community project support groups, and provide training to appropriate field Page 2 / 4staff on the same.

15. Represent the programme in various fora, and inter-agency gatherings convened to discuss coordinated responses to recovery and transition initiatives in the country in coordination with the Programme Manager and the Chief of Mission.

16. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Management, Development Studies, Planning, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience. Experience

• Specific work experience with the United States Agency for International Development (USAID) programmes an advantage, preferably with the Office of Transition Initiatives (OTI); • Previous experience in small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening or Monitoring and Evaluation; • Experience in project implementation, support to grants fund management; administrative and related fields;

• Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols and experience working in a phase III (or above) security environment;

• Strong knowledge and cultural understanding of the region and conversant on regional politics; • Excellent communication and writing skills with the ability to analyses complex problems and identify and convey clear, rapid solutions;

• Effective resource management skills;

• Experience in developing and maintaining budgetary disciplines across a wide range of gran activities;

• Familiarity with political analysis in complex crisis settings;

• Experience in graphic design, Excel Power Point or other software to generate sophisticated reporting;

• Strong general analytical skills;

• Significant reporting and database experience required, preferably with Microsoft Access. Languages

Fluency in English is required. Working knowledge of a local language is an advantage. Note

The benefits and entitlements will follow the applicable ICSC classification. Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms • Client Orientation – works effectively well with client and stakeholders • Continuous Learning – promotes continuous learning for self and others Page 3 / 4• Communication – listens and communicates clearly, adapting delivery to the audience • Creativity and Initiative – actively seeks new ways of improving programmes or services • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others.

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

*Duty Station*

Successful candidate will be based either in Peshawar or Islamabad, Pakistan. Compensation will be based upon experience and previous salary history The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 01 May 2017 at the latest, referring to this advertisement. For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 18.04.2017 to 01.05.2017

Requisition: CFA 2017/18 (P)- Field Coordinator (UG) - Peshawar/Islamabad, Pakistan (55039278) Released

Posting: Posting NC55039279 (55039279) Released

Page 4 / 4

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: IOM - International Organization for Migration
  • Location: Islamabad
  • Grade: UG
  • Occupational Groups:
  • Closing Date: 2017-05-01

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