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Associate Program Support Officer

Geneva (Switzerland)

1.     Organizational context
The post is located in the Regional Bureau for Latin America and the Caribbean, Development Sector, which provides advisory services and manages the capacity building and technical assistance programs of the Organization for developing and least developed countries in the region through coordination with various sectors within the Organization and/or outsourcing work to external experts.
The incumbent is primarily responsible for supporting the design, implementation and monitoring of technical assistance programs and other project-based initiatives as well as assisting with the financial administration of extra-budgetary resources, and carrying out other specialized activities to effectively support the work of the Bureau.
The incumbent works under the supervision of the Director of the Bureau.
2.     Duties and responsibilities
The incumbent will perform the following principal duties\:

(a)  Monitor specific aspects of project implementation, identify problems and propose actions to expedite project and service delivery. Analyze progress, identify and document significant project events, decisions or deviations, and record future development cooperation activities in the region;


(b)  Contribute to the development of new projects by selecting and summarizing background information, assessing the local context for the planning and administration of projects, and drafting segments of project proposals;


(c)  Carry out research, prepare documentation and compile information in support of the development, coordination, monitoring and evaluation of projects; perform a range of administrative actions with regards to the implementation of the Bureau’s activities using WIPO’s financial and administrative systems and tools;


(d)  Assist in the financial planning and administration of extra-budgetary resources for use in technical assistance programs handled by the Bureau.


(e) Collect data, produce and develop reports, statistics and summaries of information on activities of the Bureau, with a view to supporting effective business decisions; follow-up with team members to ensure information is up-to-date and accurate; correct inaccuracies and update relevant databases and systems.


(f)  Contribute to the preparation of reports for the Bureau including drafting, reviewing and revising sections or portions of project assessment documents, project and budget revisions, program performance evaluations, and the annual budget and work plan;


(g)  Perform other related duties as required.



3.     Requirements

First-level university degree in economics, international relations, development studies. business or a related field.
Relevant professional experience including experience obtained at the international level.
Experience in project or program management.
Experience with the administration of financial matters, data collection and analysis.
Experience in the field of IP, or IP for development.
Experience with results-based management.
Excellent level of written and spoken English and Spanish.
Knowledge of French and / or Portuguese.
Job-Related Competencies
Excellent facilitation skills including in an international context
Excellent research and analytical skills and the ability to support effective policy making.
Excellent organizational skills, with the ability to work within strict time constraints and to meet deadlines.
Ability to manage financial resources in accordance with applicable administrative and financial rules, regulations and procedures. 
Excellent drafting skills.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.
Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
4.    Organizational Competencies
1.  Communicating effectively.
2.  Respecting individual and cultural differences.
3.  Showing team spirit.
4.  Managing yourself.
5.  Producing results.
6.  Embracing change.
7.  Respecting ethics and values.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: WIPO - World Intellectual Property Organization
  • Location: Geneva (Switzerland)
  • Grade: P-1, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Administrative support
    • Administrative support
  • Closing Date: 2017-05-11

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