Finance Assistant (Accounts Payable)(G5)

Vienna | IAEA Headquarters

 

Organizational Setting

 

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows\: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.

 

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.

 

The Accounts Payable Section is responsible for processing payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff and other payments in respect of financial obligations of the Agency.

 

Main Purpose

 

As a member of the team led by a Unit Head, the Finance Assistant is responsible for the day-to-day verifying, follow up and processing of payments such as payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff, payments of all travel and meetings related expenses.


Functions / Key Results Expected

 

  • Verify and process payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff, payments of all travel and meetings related expenses in an efficient and correct manner within the specified deadlines in accordance with established rules and procedures and agreed terms.
  • Perform daily follow-up of pending financial transactions in the Accounts Payable module and take the necessary actions to resolve any exceptions such as invoices on hold or bring cases to the attention of higher level staff for escalation or resolution.
  • Assist with the reconciliation of accounts payable/receivable accounts and take the necessary actions to clear outstanding items by preparing the adjusting vouchers.
  • Provide appropriate responses promptly to standard queries on payments and other financial transactions from staff, suppliers and other counterparts.

Competencies and Expertise

Core Competencies

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.

 

Functional Competencies

 

Name Definition
 
Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.
 
Judgement/decision making Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

 

  

Required Expertise

 

Function Name Expertise Description
     
Administrative Support Administrative Support|MS Office (Word, Excel, Outlook, PowerPoint) Proficiency in MS Office and the ability to use databases.
     
Finance Finance|Enterprise Resource Planning (ERP) system Hands on experience with the use of Oracle or similar Enterprise Resource Planning system (ERP).
     
Finance Finance|Finance Principles and Practices Good knowledge of the relevant financial rules, regulations, procedures and accounting policies and practices of an international organization.
     
Finance Finance|Financial Transactions Sound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting transactions in financial systems.
     

 

 

Qualifications, Experience and Language skills

 

  • Completed secondary education. Certificate/Coursework/Training in accounting, finance or directly related fields highly desirable.
  • A minimum of five years of relevant experience in finance, accounting or directly related fields, some of which in an international organization.
  • English typing test (Level 2) and English language test (level 2) to IAEA standard.
  • Excellent oral and written command of English and English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

 

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 43257 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna | IAEA Headquarters
  • Grade: GS-5, General Service
  • Occupational Groups:
    • Nuclear Technology
    • Energy sector
    • Administrative support
    • Accounting (Audit, Controlling)
    • Finance and Banking
  • Closing Date: 2017-05-28

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