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VN 2017/75 (P) - Grants Manager (Rapid Response Fund (RRF)) (P3) - Khartoum, Sudan


Position Title Grants Manager (Rapid Response Fund (RRF))

Duty Station :Khartoum, Sudan Classification Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 16 May 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo

Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia,

Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya,

Montenegro, Marshall Islands, Mauritania, Maldives, Namibia, Nauru,

Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of

Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela

(Bolivarian Republic of), Vanuatu, Samoa


Under the overall supervision of the Chief of Mission in IOM Sudan, the direct supervision of the Head, Preparedness & Response, Preparedness & Response Unit, the successful candidate will be responsible for organizing, managing and implementing all aspects of the Rapid Response Fund (RRF) grant cycle from receipt and review of applications from national and international NGOs, as well as needs assessment based requests from IOM field offices, ensuring adherence with RRF Guidelines, through to the approval, administering and monitoring of projects. These responsibilities include having a firm understanding of the narrative and financial content of each grant, as well as undertaking the overall monitoring of all RRF activities.

The Grants Manager is the principle administrator of RRF activities, and has the overall responsibilities of ensuring that the content and processes of grants consistently meet project objectives and IOM standard.

Core Functions / Responsibilities:

1. Supervise the staff of the Grants Department; provide training on all related aspects of the grants process and database, and ensure the overall integrity of performance within the Grants Page 1 / 4Department.

2. Oversee the Rapid Response Fund and ensure the rapid development, tracking and implementation of grant ideas and approved grant activities.

3. Monitor the humanitarian situation and promote the Rapid Response Fund through different forums (inter sectorial meeting, Emergency Preparedness and Response (EP&R), etc.) and by developing and maintaining a large network of non-governmental organizations (NGOs) to ensure a rapid humanitarian response in case of the occurrence of a natural or man-made disaster.

4. Coordinate delivery of relief funds provided by IOM/Office of U.S. Foreign Disaster Assistance (OFDA). Ensure that disbursements are carried out in accordance with IOM standards and procedures, and relevant United State Agency for International Development (USAID/OFDA) rules and regulations.

5. Manage, modify, update and maintain the Fund Database to ensure that all hardcopy and electronic documents for all grants are completed, filed and in order. 6. Manage the overall quality of grants documentation, in English, and for the timely submission of all relevant grant applications that meet RRF criteria to OFDA, serve as a focal point for all changes made to grant records and grant approvals in the Database.

7. Develop, enhance and maintain strong communication channels with programme counterparts in the field offices in order for them to understand the criteria and availability of the RRF so that, should an emergency arise, the fund can quickly be activated to support IOM’s response activities.

8. Review the narrative components of all grants and reports closely while providing applicants with necessary support during the grant development process and throughout the project implementation cycle to ensure that approved grants successfully implement the goals and strategic objectives of the programme.

9. Coordinate Memoranda of Understanding with IOM’s Legal Department in Headquarter (HQs) when necessary.

10. Supervise the programme’s grant process including financial aspects to ensure appropriate standard of accounting and controls are met, and programmatic aspects to ensure that grant activities reflected the overall “internationality” and objectives of the programme. 11. Conduct filed visit in order to monitor and evaluate funded activities. 12. Establish and maintain the reporting system of programmatic activities for donor and the Mission and IOM as required. Provide to the donor and relevant IOM departments with activities notes/grant updates on regular basis.

13. Manage and oversee the programme Database including centralized financial tracking of all grants; liaising regularly and actively with financial, logistical and procurement units in order to further programme objectives and ensuring that programme standards are followed. 14. Liaise with the donor as needed to revise and update the Database, including submission of grant, budget and grant amendments, if required.

15. Maintain an extensive information management system, produce repots and run queries on the database in a rapid fashion as requested by the Head of Unit, develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management.

16. Monitor and maintain a full inventory of costing for each specific grant; coordinate closely Page 2 / 4with the finance and procurement teams on grant and programme financial reporting. 17. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or • University degree in the above fields with seven years of relevant professional experience. Experience

• Experience in working with the United Stated Agency for International Development (USAID) programme required, preferably of the Office of Foreign Disaster Assistance (OFDA);

• Experience required in at least one of the following: small grant, in-kind grant management and compliance, infrastructure works procurement, and/or civil society strengthening; • Experience in budgeting as well as financial management;

• Knowledge in RRF database management as part of grants administration is required; • Experience in political analysis in a complex crisis setting, operational activities in post-crisis or emergency area an advantage;

• Knowledge of USAID rules and regulations;

• Experience in operational activities in a post-crisis or emergency area an advantage; • Experience in graphic design, Power Point, Database or other software to generate sophisticated reporting an advantage.


Fluency in English is required. Working knowledge of any other IOM/UN official languages is an advantage.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Page 3 / 4Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 16 May 2017 at the latest, referring to this advertisement.

For further information, please refer to: In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 10.05.2017 to 16.05.2017

Requisition: VN 2017/75 (P) - Grants Manager (Rapid Response Fund (RRF)) (P3) -Khartoum,Sudan (55014022) Released

Posting: Posting NC55014027 (55014027) Released

Page 4 / 4

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: IOM - International Organization for Migration
  • Location: Khartoum
  • Grade: P-3, International Professional - Mid level
  • Occupational Groups:
    • Humanitarian Affairs
    • Finance and Banking
    • Office Management, Administration and Finance
    • Cash-Based Interventions
    • Humanitarian Affairs
  • Closing Date: 2017-05-16

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