INTERN - ADMINISTRATION, I (Temporary Job Opening)

New York City

Posting Title: INTERN - ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: Department of Field Support
Duty Station: NEW YORK
Posting Period: 02 May 2017 - 16 May 2017
Job Opening Number: 17-Administration-DFS-78190-J-New York (O)
Staffing Exercise N/A
 

United Nations Core Values: Integrity, Professionalism, Respect for Diversity 

 
Special Notice

Please note that that there are multiple positions available for this post.

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
•Degree Program (what are you currently studying)
•Graduation Date (When will you graduate or when did you graduate from the program)
•List the IT skills and programs that you are proficient in
•List your top three areas of interest
•Explain why you are the best candidate for this specific internship
•Explain your interest in the United Nations Internship Program

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references
Due to the high volume of applications received, ONLY successful candidates will be contacted.

The Department of Field Support encourages candidates to submit their applications as soon as possible before the closing of the deadline.


Org. Setting and Reporting

The Department of Field Support (DFS) provides dedicated support to peacekeeping operations, special political missions and other field presences. DFS provides support in the areas of budget and finance, logistics, information, communication and technology (ICT), human resources and general administration to help field missions promote peace and security. The internship is located in the Recruitment Section, DFS, New York. The intern will report to the HR Office/Gender Specialist responsible for the Women's Talent Pipeline programme. The internship will start in June 2017 and is for three months with an opportunity for extension, depending on the needs of the Office. The internship is unpaid and full-time. Interns work five days per week (35 hours).


Responsibilities

The succesful candidate will use his/her fluency in English and French (both oral and written) to conduct the following tasks:
-Assist in generating analytical reports
- Complete data entry and analysis in MS Excel;
-Assist in organizing and compiling data;
-Experience with MS Visio and development of flow charts
- Ability to effectively manage social media communications (i.e. Facebook, Twitter, LinkedIn)
- Assist in preparing presentations in MS Powerpoint;
- Excellent written communication and correspondence ability
- Experience in Programme/Project management documentation
- Assist in tracking and following up on correspondence and ensuring nothing remains open or incomplete;
-Participate in meetings and draft minutes or meeting summaries;
-Perform any other duties as requested by the supervisor


Competencies

Professionalism:
- Shows pride in work and in achievements;
- Demonstrates professional competence and mastery of subject matter;
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- Is motivated by professional rather than personal concerns;
- Shows persistence when faced with difficult problems or challenges;
- Remains calm in stressful situations

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology


Education

To qualify for an internship with the United Nations Internship Program, applicants must meet one of the following requirements:

(a) be enrolled in a graduate school program (second university degree or equivalent, or higher);
(b) be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent); or
(c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;


Work Experience

Applicants are not required to have professional work experience for participation in the program. For this position proficiency in MS Office is critical.


Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in both, English and French (both oral and written) is required for the Internship program. Knowledge of another UN language is an asset.


Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

 

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.


No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UN-DFS - United Nations Department of Field Support
  • Location: New York City
  • Grade: Internship
  • Occupational Groups:
    • Communication
    • Human Resources
    • Gender Mainstreaming
    • Administrative support
  • Closing Date: 2017-05-16

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