Administrative Assistant (GS6). Honiara, Solomon Islands

**APPLICATIONS OPEN TO PACIFIC ISLAND NATIONALS ONLY** Under the general supervision of the Chief of the Field Office or other professional officer. The incumbent performs administrative support functions, which may include supervision of clerical and administrative staff engaged in fields of work, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the general supervision of the Chief of the Field Office or other professional officer.  The incumbent performs administrative support functions, which may include supervision of clerical and administrative staff engaged in fields of work, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization.

Key Expected Results

1. Maintains and updates all operational files including lease, travel/leave/staff movements, inventory of office property, equipment and vehicles, accounts, supply, IT and personnel files.
2.  Assists with identifying and compiling lists of local sources of procurement, contacts local vendors for price quotations, prepares summary of bids including information on price and conditions of offer.
3. Collects information and assists in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, housing rentals.
4. Briefs international personnel on general administrative matters relating to visas, licenses, security; provides advice and ensures administrative support, as required.
5. Advises and assists other staff in the area of office management including acting as security focal point; arranges for and attends meetings on day-to-day administrative matters; keeps other staff informed of new or revised procedures and practices
6. Assists in the preparation of office budgets applicable to staff and servicing costs, and maintains necessary budgetary control records.
7. Supervises activities concerned with office and grounds maintenance, security, transport and similar services; ensures that services and maintenance of premises are in accordance with organizational standards
8. Requisitions office supplies and equipment locally and abroad, and arranges for control of distribution and maintenance of appropriate inventory records; supports management of office supplies, equipment and vehicles; and supervises their adequate and appropriate use.

Qualifications of Successful Candidate

• Completion of secondary education with 6 years of progressively responsible clerical and administrative work, preferably supplemented by technical courses.  A first level university degree in combination with 3 years of qualifying experience will also be accepted. Training in administrative field is desirable.
• Very good knowledge of the local language and English is required.

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication  
• Working with people
• Drive for results

Functional Competencies:

• Analyzing
• Applying Technical Expertise  
• Following Instructions and Procedures 
• Planning and Organizing

Common Technical Knowledge Required 

• Principles of office management, operations management, programme management and administration.
• Administrative service management's goals, visions, positions, policies, and strategies 
• Information and Communication Technology administration.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.