Programme Assistant - Contributions Management (GS-5), #53003, Brussels - Belgium

The incumbent will support the UNICEF Brussels Office through providing a range of procedural, administrative, operational support in supporting and expanding partnership with the EU institutions and supporting the development, implementation, monitoring of and reporting on EU contributions to UNICEF timely and effective delivery that is consistent with UNICEF rules and regulations.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the close supervision and guidance of the supervisor, the Programme Assistant (Contributions Management) supports the UNICEF Brussels Office through providing a range of procedural, administrative, operational support in supporting and expanding partnership with the EU institutions and supporting the development, implementation, monitoring of and reporting on EU contributions to UNICEF timely and effective delivery that is consistent with UNICEF rules and regulations.

Key Expected Results

1. Support to development, planning and execution of the Office Management Plan:

• Compiles data and information on subject matters relevant to the work of the office to facilitate preparation of reports, working papers, and presentations;
• Prepares and maintains records pertaining to programme planning and development for his/her respective area of responsibilities;
• Arranges meetings, workshops and training courses and provides support in making the necessary logistical arrangements;
• Supports the processing of contracts for consultants and external partners.

2. Support in resource mobilization and contribution management:

• Compiles and organizes information and data pertaining to EU grants (both current and potential). Provides data analysis and comparative funding analysis on regular basis;
• Based on UNICEF rules, regulations and agreements with the EU, provides technical assistance to UNICEF country and regional offices in the preparation of project proposals/descriptions of actions, budgets, contribution agreements, progress and financial reports, amendment requests to ensure quality standards are met;
• Monitors status of project proposals, implementation and reporting;
• Encodes grants, amendments and any other necessary updates in VISION and keeps COs, ROs and HQ informed about any changes;
• Supports the COs/ROs for verifications performed by the EU or its counterparts;
• Identifies risks on a timely basis and makes sure that the COs/ROs are fully aware about all specific requirements of the EU in terms of contribution management of the EU funded actions.

3. Support to monitoring and reporting of programme results:

• Monitors budgets and financial expenditures of grants assigned, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up;
• Prepares and maintains records, documents and control plans for the monitoring of grant implementation;
• Prepares analytical reports as required.

4. Support in knowledge management and capacity building:

• Gathers and shares information as needed in support of improving the processes and daily operations of the section;
• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records;
• Provides periodic capacity building support to UNICEF staff in country and regional offices on EU contribution management standards and requirements.

Qualifications of Successful Candidate

• Completion of Secondary Education (e.g. High School Diploma) is a minimum requirement.
• Supplementary technical or university courses related to the work of the organization is an asset.
• A minimum of five (5) years of progressively responsible work experience in provision of administrative support services is required.
• Prior hands-on experience in supporting senior staff is desirable.
• Prior experience in provision of support towards contributions management for a fast-paced programme team with multiple demands is highly desirable.
• Working knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is highly desirable.
• Fluency in English and the local language of the duty station (verbal & written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
• General Service Staff are recruited locally, but can be of any nationality. Candidates must be in possession of an existing visa/work permit or resident/citizen of Belgium to be considered eligible for this post.

 
Competencies of Successful Candidate

• Communicates effectively to varied audiences, including during formal public speaking (Communication – Level 1).
• Able to work effectively in multi-cultural environment (Working with People - Level 2).
• Sets high standards for quality of work and consistently achieves project goals (Drive for Results – Level 1).
• Analyses and integrates potentially conflicting numerical, verbal and other data from a number of sources (Analyzing – Level 1).
• Seeks and quickly absorbs new information and techniques (Learning and Researching - Level 1).
• Sets clearly defined objectives and plans activities for self, own team or department (Planning and Organizing – Level 1).
• Ensures that team or department follows relevant company policies and procedures (Following Instructions and Procedures – Level 1). 

 To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Key Expected Results

Key Accountabilities and Duties & Tasks

Qualifications of Successful Candidate

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core competencies

• Communication
• Working with People
• Drive for Results

Functional Competencies

Technical Knowledge  

To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.