Consultant to Conduct 360-Degree Assessment of the GCF Accreditation Panel

REQUEST FOR EXPRESSIONS OF INTEREST FOR CONSULTANCY SERVICES TO CONDUCT A 360-DEGREE ASSESSMENT OF THE GCF ACCREDITATION PANEL

COUNTRY: Republic of Korea

NAME OF ORGANISATION: Green Climate Fund 1. The Green Climate Fund (the “GCF”) was established in December 2010 with the purpose of making a significant and ambitious contribution to the global efforts towards attaining the goals set by the international community to combat climate change. In the context of sustainable development, the GCF will promote a paradigm shift towards low‐ emission and climate‐resilient development pathways by providing support to developing countries to limit or reduce their greenhouse gas emissions and to adapt to the impacts of climate change.

2. The GCF was designated as an operating entity of the financial mechanism of the United Nations Framework Convention on Climate Change (“UNFCCC”). It is governed and supervised by a Board that has responsibility for funding decisions pursuant to the Governing Instrument for the Green Climate Fund. It is support ed by an independent Secretariat, accountable to the Board, having management capabilities to execute day‐ to‐day operations of the GCF, providing administrative, legal a nd financial expertise. The GCF’s headquarters (the Secretariat) are located in Songdo, Incheon City, Republic of Korea.

3. The GCF Accreditation Panel (AP) was established as an independent technical panel to advise the Board on matters related to the accreditation of entities to the GCF and is responsible for conducting the accreditation process. The AP is composed of six experts for one term of three years and was endorsed by the Board.

4. Each member of the AP shall undergo a performance review.

5. To hi hie ctii ei o gg n iii dual with relevant experience and proven record on facilitating peer reviews, particularly 3degree assessments.

6. The objective of this assignment is to assist and facilitate the performance review of the Assessees. More specifically, to design/offer a powerful development tool to conduct a 360‐degree assessment exercise in which the Assessees would be able to reflect through self‐evaluation and receive anonymous feedback from the people with whom she/he works closely as per the “Guiding principles and methodology for the performance review of members of the Accreditation Panel of the Green Climate Fund”. 7. The GCF now invites eligible individuals (“consultants”) to indicate their innerest i providing the services. Interested consultants must provide information indicating that they are qualified to perform the services (profiles, description of similar assignments, experience in similar conditions, availability of appropriate int,fa managerial and technical capability etc.). Consultants may associate to enhance their qualifications.

Candidates with the following background and qualifications are preferred:

  • Masters degree level education in an appropriate topic: HR management, Psychology, Social Sciences;
  • At least 10 years experience of similar work facilitating pee eviews, particularly 360 degree assessments;
  • Strong credibility, able to maintain the integrity of the prss;
  • Ability to meet deadlines with attention to detail and quality;
  • Excellent writing and reporting skills; and
  • Ability to maintain absolute and appropriate confidentiality.

8. A consultant will be selected in accordance with the procedures set out in GCF

Administrative Procurement Guidelines. Information regarding these guidelines can be

found at http://www.greenclim ate.fund/documents/20182/574763/GCF_policy_-

_Administrative_Guidelines_on_Procurement.pdf/b767d68e-f8b7-46d1-a18c-b6541f3dc010

Attached:

  • Terms of reference of the performance review of members of the Accreditation Panel
  • Guiding principles and methodology for the performance review o f members of t he Accreditation Panel of the Green Climate Fund
  • Terms of reference of the GCF’s Accreditation Panel

Interested candidates are required to send an email attaching their CV and a letter of

interest in a ingle file to: roster@gcfund.org

File name: “[last name], [first name]” (e.g. Peterson, Anna)

Subject line: “Assessment of AP”

Please indicate your earliest availability to take up assignment. The consultancy is

expected to begin from 22 May 2017, with the performance review and report on the

results expected to be finalized by 31 May 2017.

Closing date for applications is 15 May 2017 (KST). Applications submitted after the

closing date may not be considered.

Upon submission of your application, you will receive an automatic e‐mail acknowledging receipt

of your application. Should you not receive a response, however, please check your spam/clutter

mail before resubmitting your application. Please also ensure to use the correct spelling for the

subject line of your e‐mail. Thank you. Page 1  

Terms of reference of the performance review of members of the

Accreditation Panel

I. Introduction

1. The Accreditation Panel (AP), in accordance with decision B.07/02, paragraph (g), was

established as an independent technical panel to advise the Board on matters related to the

accreditation of entities to the Green Climate Fund (GCF). Furthermore, the AP is responsible for

conducting the accreditation process in accordance with its terms of reference as contained in

annex V to decision B.07/02 (annex V to document GCF/B.07/11). The AP is composed of six

experts for one term of three years and was endorsed by the Board in decisions B.08/20 and

B.BM‐2015/01.

1. The GCF endeavours to nurture and develop talent in order to promote the most

effective use of their expertise; to determine the quality of their service; to recognize their

achievements; and to identify their training and development needs.

2. The Board notes the importance of providing feedback and evaluating performance, in

order to facilitate learning and continuous improvement in the day‐to‐day operations of the AP.

3. The Board proposes to conduct a 360‐degree assessment exercise of the AP members

(Assessees). This would help the Assessees to gain insights on how she/he is perceived by other

AP members and stakeholders and have an opportunity to adjust behaviours and develop skills

that will enable her/him to excel at her/his role.

4. This Request for Proposals (RFP) seeks to identify an independent external evaluation

firm that will undertake the tasks described below.

II. Objective of the assignment

5. The objective of the assignment is to assist and facilitate the performance review of the

Assessees in accordance with the “Guiding principles and methodology for the performance

review of members of the Accreditation Panel of the Green Climate Fund” (Annex III to this

document).

III. Scope and focus of the assignment

6. The independent consultant or firm would design/offer a powerful development tool to

conduct a 360‐degree assessment exercise in which the Assessees would be able to reflect

through self‐evaluation and receive anonymous feedback from the people with whom she/he

works closely as per the “Guiding principles and methodology for the performance review of

members of the Accreditation Panel of the Green Climate Fund” (Annex III to this document).

7. In general, the tool will include, but may not be limited to, the following features:

(a) Designed to collect objective feedback from:

(i) A sampling of members of the Board and alternate Board members;

(ii) Relevant individual staff members of the Secretariat;

(iii) Other AP members; and

(iv) A sample of accredited entities;

(b) Internet‐based administration and data collection; Page 2  

 

(c) The capacity to administer to any number of respondents mentioned in paragraph 8(a)

above;

(d) Utmost confidentiality;

(e) Detailed report and analysis with ratings, verbatim comments and graphs indicating

strengths and areas for development; and

(f) Based on research conducted on the performance review processes of similar positions

in comparable institutions.

8. The scope of the performance review of the members of the AP will include:

(a) Understand the organization’s mission and the mandate and role of the Assessees;

(b) Identify dimensions/behaviours to be measured with respect to the terms of reference

of the Assessees, as contained in annex V to decision B.07/02, and the “Guiding

principles and methodology for the performance review of members of the

Accreditation Panel of the Green Climate Fund” (Annex III to this document);

(c) Draft and finalize the questionnaire for the 360‐degree assessment exercise;

(d) Facilitate the steps outlined in the ‘Methodology’ section of the “Guiding principles and

methodology for the performance review of members of the Accreditation Panel of the

Green Climate Fund” (Annex III to this document); and

(e) Present a detailed report to the Board, through the Secretariat, and to each Assessee.

IV. Deliverables

9. The deliverables include a detailed report that addresses the following matters:

(a) The criteria for reviewing performance;

(b) Review of performance of each members of the AP against the criteria; and

(c) Recommendations.

V. Reporting arrangements

10. The detailed report referred to in paragraph 10 above prepared by the independent

consultant or firm will be provided to the Board.

11. The independent consultant or firm shall keep the Board regularly updated with respect

to progress related to the performance review via the Board or Board‐approved

representative(s).

VI. Duration of the consultancy

12. The consultancy is expected to take up to a maximum of four weeks starting from the

date of signature of contract by both parties, subject to adjustments as required and mutually

agreed.

  Page 3

 

 

Guiding principles and methodology for the performance review of

members of the Accreditation Panel of the Green Climate Fund

1. The Board per decision B.07/02, paragraph (g), established the GCF’s Accreditation

Panel (AP) as an independent technical panel to advise the Board on matters related to the

accreditation of entities to the GCF. The AP is comprised of six expert members with balanced

representation between developing and developed countries and the appropriate range of

expertise, and each AP member is nominated by the Accreditation Committee for endorsement

by the Board.

2. The scope of the AP’s responsibilities are defined in the AP’s terms of reference (annex V

to decision B.07/02).

3. This document includes guiding principles and the methodology for the performance

review of each member of the AP.

I. Guiding principles

4. The review should:

(a) Take into account the accountability of the AP to the Board of the GCF;

(b) Cover the entire period of each AP member’s term, which commenced in accordance

with relevant decisions B.08/20, B.BM‐2015/01 and B.13/07; and

(c) Be conducted with a spirit of openness and positivity towards g iving and receiving

feedback.

II. Methodology

5. The performance review of AP members will be undertaken by an independent

consultant or firm that will:

(a) Facilitate the self‐assessment of the performance of AP members with regard to the

duties adopted in annex V to decision B.07/02; and

(b) Develop and implement an online 360‐degree assessment exercise eliciting feedback

from:

(i) A sampling of members of the Board and alternate Board members;

(ii) Relevant individual staff members of the Secretariat;

(iii) Other AP members; and

(iv) A sample of accredited entities.

6. The 360‐degree assessment exercise will collect qualitative and quantitative feedback

on the AP members’ performance, including their contributions within their technical expertise,

in line with the AP’s terms of reference in annex V to decision B.07/02:

(a) Governance systems, financial management, audit and control framework;

(b) Project management cycle and activity oversight;

(c) Transparency, investigation and anti‐fraud provisions;

(d) Environmental and social safeguards and environmental and social management

systems; Page 4

 

 

(e) Financial intermediation and/or financial sector supervision and oversight; and

(f) Experience in working in/with developing countries.

7. The assessment will also include evaluation of the essential competencies for the role –

integrity, ethical behaviour, teamwork, communications, and ability to meet deadlines.

8. The independent consultant or firm will:

(a) Collate and review the information from the self‐assessment, 360‐degree assessment

exercise and interview;

(b) Provide feedback to the individual AP members, for validation of the results and to give

them valuable feedback on how their performance is perceived by other AP members

and stakeholders;

(c) Report to the Board, through the Secretariat, the collated information on the

performance review of the AP members at the seventeenth meeting of the Board to

enable the Board to reach an overall assessment of performance, taking into account the

recommendation of the independent consultant or firm; and

(d) Keep all personal information absolutely confidential, disclosing only to those who have

the agreed privilege to view the data. Page 5  

 

Terms of reference of the GCF’s Accreditation Panel adopted in annex

V to decision B.07/02

I. Role and mandate

1. The Accreditation Panel (the Panel) will be an independent technical panel of the Fund

to advise the Board on matters relating to:

(a) Independent technical advice to the Board on the results of the in‐depth assessment and

review of individual applications for accreditation;

(b) Expertise in good‐practice fiduciary principles and standards, financial intermediation

functions, intermediation regulations and oversight;

(c) Expertise in environmental and social safeguards, as well as in evaluating environmental

and social management systems in order to ensure that applicant entities have the

capacity to implement and oversee the Fund’s interim and subsequent ESS;

(d) Expertise in international and recognized good practices in accreditation procedures

and systems;

(e) Expert policy advice on developing countries’ special circumstances, including

sustainability and climate‐related issues;

(f) Members of the Panel will have a three‐year term, with the possibility of renewal for a

maximum of another consecutive term.

II. Composition and quorum

2. The Panel will be composed of six senior expert members, ensuring balanced

representation between developing and developed countries and appropriate range of

expertise.

3. The Panel may also invite senior expert observer members, on an ad‐hoc or regular

basis, to participate at sessions where no confidential information will be discussed.

4. The Secretariat will participate ex‐officio.

5. Quorum will consist of participation by at least four senior expert members.

Chair and Vice‐Chair

6. The Panel will appoint its Chair and Vice‐Chair. In the event of absence or inability to

participate in meetings of the Panel by the Chair, the Vice‐Chair will automatically chair the

meetings.

7. The mandate of the Chair and Vice‐Chair will extend for one year.

Senior expert members

8. The senior expert members of the Panel will be selected and appointed through a

nomination by the Board members and alternates of the Panel and endorsement by the Board.

The composition of the senior expert members should ensure availability in the Panel of the

following core areas of competency: Page 6  

 

(a) Governance systems, financial management, audit and control framework;

(b) Project management cycle and activity oversight;

(c) Transparency, investigation and anti‐fraud provisions;

(d) Environmental and social safeguards and environmental and social management

systems;

(e) Financial intermediation and/or financial sector supervision and oversight;

(f) Experience in working in/with developing countries.

9. Senior expert members will therefore demonstrate recognized capacity and expertise in

their fields of competency, supported by a successful career track at senior and executive level.

In addition to this, each senior expert member will be able to demonstrate unquestionable

personal reputation, integrity and ethical behaviour throughout her or his professional

trajectory.

10. Senior expert members may be appointed for a consecutive term.

Expert observer members

11. Expert observer members from specialized entities may be invited to participate in the

non‐confidential meetings or sessions of the Panel as deemed necessary in order to enhance the

capacity of its work.

12. The Panel will issue an invitation to the expert observer member, or the institution s/he

represents.

13. The Panel will agree, in consultation with the Secretariat, on the modalities for

participation by expert observers. These modalities may be revised at any time to reflect the

evolving needs of the Panel.

III. Modalities of work

14. The Panel will operate as a senior and independent technical advisory body of the Fund,

and will report and be accountable to the Board. The Panel will be bound by these terms of

reference as well as by relevant policies and procedures, including a code of conduct, to be

developed by the Panel and endorsed by the Board. The rules and procedures of the Board, as

well as any other relevant guidelines to be adopted by the Board, will apply mutatis mutandis to

the Panel.

15. Meetings of the Panel may be held with members being either physically or

electronically present. The dates and modalities of meetings will be determined by the Panel

taking into account criteria of efficiency and effectiveness.

16. The Chair of the Panel will define the agenda and calendar of meetings of the Panel.

17. The Panel may also develop rules and procedures, in addition to the above, that are

necessary to enhance transparency and effectively guide the conduct of its meetings. The Panel

will submit to the Board the additional agreed rules and procedures for endorsement.

18. In conducting the review of applications for accreditation, the Panel may decide to make

use of additional external technical experts. The Panel will clearly allocate responsibilities for

the external technical expert, which will be included in their mission plan. Page 7  

 

19. The Panel, with support from the Secretariat, will maintain a roster of external technical

experts and develop standard terms of reference for their work.

IV. Compensation

20. Travel and accommodation costs, per diem payment and a daily fee will be paid to

senior expert members attending a meeting of the Panel in accordance with the Fund’s rules

and regulations.

21. If a senior expert member of the Panel is requested to carry out a specific task between

meetings, they will be compensated for the task undertaken by means of payment of daily fees,

subject to the input being of good quality and delivered in good time. The daily fee will be

determined in accordance with the Fund’s rules and regulations. The number of days necessary

to complete a task will be determined by the Chair of the Panel in consultation with the

Secretariat.

22. Travel and accommodation costs, per diem payment and a daily fee will be paid to

external technical experts in accordance with the Fund’s rules and regulations and the external

technical experts’ terms of reference.

23. Expert observers will not receive any payment and will be supported in their

participation in meetings entirely by the entities they represent or in their own capacity.

V. Disclosure of conflict of interest

24. All members of the Panel should disclose any actual, potential or perceived conflict of

interest in relation to any of the activities, discussions and recommendations of the Panel, which

will be duly recorded.

25. Furthermore, at the time of appointment, all members of the Panel will sign the oath

contained in the Appendix to these terms of reference.

VI. Revision and termination of the terms of reference of the Panel

26. The Board may revise these terms of reference as necessary in order to incorporate

lessons learned and to reflect the evolving needs of the accreditation process of the Fund.

27. The mandate and terms of reference of the Panel may be revised or terminated by the

Board, if deemed necessary.

  Page 8

 

 

Appendix: Oath to be taken by members of the Accreditation Panel

“I solemnly declare that I shall perform my duties as a member of the Accreditation

Panel (the Panel) of the Green Climate Fund (the Fund), honourably, faithfully, impartially and

conscientiously.

I further solemnly declare and promise that I shall disclose any financial interest or any

other real or perceived conflict of interest in: the accreditation of subnational, national, regional

and/or international intermediaries and IEs of the Fund; the consideration and provision of

advice on best‐practice fiduciary principles and standards and environmental and social

safeguards; and, in general, in any other matter in connection with the fulfilment of the mandate

of the Panel.

I shall refrain from participating in the consideration of accreditation applications or

policy discussions where any financial interest or any other real or perceived conflict of interest

may arise, or where any personal circumstance might be incompatible with the requirements of

integrity and impartiality expected of a member of the Panel.

Subject to my responsibilities to the Panel, I shall not disclose, even after the

termination of my functions, any confidential or proprietary information which is transferred to

the Board, the Panel or the Secretariat, or any other confidential information coming to my

knowledge by reason of my duties for the Panel.”

Full name: ____________________________________________________

Date: ____________________________________________________

Signature: ____________________________________________________

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: GCF - Green Climate Fund
  • Location:
  • Grade: International Consultant
  • Occupational Groups:
  • Closing Date: 2017-05-15

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