ADMINISTRATIVE ASSISTANT (PFP), GS-5, Manila, Temporary

Under the direct supervision of the Fundraising Specialist, this post provides day-to-day administrative and clerical support to the Fundraising Specialist and PFP Team covering all aspects of PFP operations.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Major Duties and Responsibilities

• Assist in the day-to-day operations of the PFP unit:

  • Preparing travel requests / transportation arrangements, request for payments to GSSC and the like.
  • Screening of incoming correspondence and telephone calls, arranges meetings and takes down minutes.
  • Filing of documents based on existing filing methods.
  • Monitoring and maintenance of PFP Files and Inventory stored in the UNICEF Warehouse (Dispatch and Delivery Requests, etc.).
  • Manages transactions and activities in VISION (e.g. Request for Contract Processing, Travel Authorizations, etc.)

  • Provide support for other related tasks needed by the section’s staff members.

     

• Provide administrative support to the Section Chief through the following tasks:

  • Coordinating and managing schedules for the Section Chief and manages the team calendar.
  • Preparation of the monthly income report and the monthly expenses report.
  • Updating and submission of the Income and Expenses Reports in COGNOS quarterly, annually.

  • Internal coordination with other sections / units in relation to PFP Activities as needed.

     

• Deliverables

  • CMT Report & Analysis from August 2017 to January 2018
  • Monthly Expenses Report from August 2017 to January 2018
  • Submission of PFP Invoices for payment processing (e.g. Scanning of hardcopies and submission to the GSSC Local Focal Person).
  • Request for Contract Processing / Amendment – Service Contracts, Procurement of Consummable Items (e.g. Printing of Fundraising Materials, etc.), Procurement of Equipment / Furniture.
  • Handover notes of tasks completed during contract period.

Qualifications and Competencies of Successful Candidate

1. Education:

• University degree required.  Proven skills in computer applications, particularly in Microsoft Office Applications (Word, Excel, Powerpoint etc.).  Knowledge of basic office management.

   

2. Work Experience:

• At least two years experience on Administrative and Clerical Work, preferably a background on Accounting / Finance and / or Logistical tasks.

1. Languages:

• Fluency in English and Filipino, both oral and written, and the local working language of the duty station.

4. Competency Profile (For details, please refer to UNICEF Professional Competency Profiles)

i)  Core Values (Required)

• Commitment
• Diversity and Inclusion
• Integrity

1. Core Competencies (Required)

• Communication [ I ]
• Working with People [ II ]
• Drive for Results [ I ]

1. Functional Competencies (Required)

• Analyzing (I)
• Learning and Researching (I)
• Planning and Organizing (I)
• Following Instructions and Procedures (I)

HOW TO APPLY

Qualified candidates are requested to complete an online candidate profile in http://www.unicef.org/about/employ/ by 26 May 2017.  Only applications sent through the e-recruitment portal under Job Number: 504669 will be considered.

Only shortlisted candidates will be contacted.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.