Logistics Officer - Erigavo (National Position) - Somalia

Job description

Generic responsibilities
Ensure adherence with NRC policies, tools, handbooks and guidelines
Implement delegated support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function

Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Oversee the receiving and dispatching of supplies and project materials to the respective field offices
Receive purchase requests and verify all the relevant details and documents
Develop a standard list of supplier’s/contractors vendor database for Erigavo Office while adhering to the policy and procedures of the organization.
Ensure effective and efficient logistics support for daily Area operations including procurement and supplies, all being implemented in accordance within the policies and standards, as well as approved budgets
Participate in the tendering process including preparation of tender documents relating to construction materials and equipment.
Regular dissemination of relevant logistics information to guide decision making by other stakeholders, through reports, circulars, meetings etc
Follow up with procurement of supplies and organize for delivery of materials and payment processing.
Prepare procurement plans in conjunction with relevant departments
Ensure that the utility bills are received and paid on time. i.e. telephone bills, electricity and water bills
Ensure that procurement and logistics status reports are updated at all times and are shared appropriately
Ensure that all records including inventory list of NRC items and equipment are updated and well kept
Oversee the warehouse operations to ensure adherence to policies, process, procedure and guidelines
Ensure that periodic Inventory reports are prepared as required internally by NRC and/or by donors ie monthly, quarterly, yearly
Ensure the functionality of NRC Erigavo fleet of vehicles to support programme implementation
Ensure proper vehicle utilization, maintenance, fuel consumption and monitoring and controls systems as per NRC policies and procedures
Arrange for staff and visitors transport & accommodation needs
Assign duties, supervise and appraise the work of cleaner, and drivers
Support admin and human resource task in the office
Any other similar task assigned by supervisor

Qualifications

Bachelor degree of logistics, procurement, supply chain management, business administration, accountant and other related discipline.
Training in Purchasing and Supplies preferred
At least 3 years of relevant working experience in INGO or UN organization
Excellent oral and written communication skills
Excellent interpersonal and representation skills
Strong computer application skills
Ability to prioritize among possible interventions
Sound knowledge sharing; document development and review and administrative skills
Goal oriented with ability to work under pressure, independently and with limited supervision.

Personal qualities

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
Handling insecure environment
Planning and delivering results
Empowering and building trust
Communicating with impact and respect

We offer

Commencement: As soon as possible
Contract Duration: 7months with the possibility of extension
Duty Station: Erigavo
Salary/Benefits: According to NRC's general directions.
All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

Miscellaneous info

• Travel: Some travelling must be expected