INTERN - PROCUREMENT [Temporary]

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

A completed online application (cover note and personal history profile) is required.
Incomplete applications will not be reviewed. The cover note must include:- Title of degree
that the applicant is pursuing;- Graduation date (when the applicant is graduating from the
programme);- Skills and programmes the applicant is proficient in;- An explanation why the
applicant is a suitable candidate for the position;- An explanation of the applicant's interest in the United Nations Internship Programme;- The candidate's availability timeframe for the
internship In your personal history profile (PHP), be sure to indicate all past work experience and three references. Due to a high volume of applications received, ONLY
successful candidates will be contacted.

Under the general guidance of the Chief, Procurement Management Section, and the direct supervision of the Officer-in-Charge, Vendor Registration & Management Team, the incumbent will work as a resource person in activities related to the Vendor Management process, in particular the registration and evaluation of new potential suppliers. The incumbent will participate in the team meetings and in the brainstorming exercises for discussing issues and identifying solutions and opportunities of enhancements. The Procurement Division internship is for two (2) months with an opportunity for extension, up to a maximum of six months, pending on the needs of the Division. The internship is UNPAID and FULL-TIME. Interns work five days per week. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Main activities will include, but not limited to, the following:

• Assisting in the registration of new vendors;
• Assisting in contacting vendors and supporting them in the finalization of their request;
• Assisting in managing vendor databases;
• Sending communications to vendors;
• Participating in team meeting;
• Conducting research on best practices and potential solutions to identified issues;
• Preparing reports and statistics; and
• Other related initiatives and activities.

The incumbent will be coached by the officers who will support him/her in learning how to carry out these activities. He/she will learn the functionalities of the common portal of Procurement of the United Nations, the UN Global Marketplace (www.ungm.org), as well as other Information Technology applications used by the Procurement Division.

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
•Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
•Be computer literate in standard software applications;
•Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Applicants are not required to have professional work experience for participation in the internship programme. However, applicants are encouraged to list all relevant work experience in their UN personal history profile (PHP).

English and French are the working languages of the United Nations Secretariat. For the internship advertised, fluency in spoken and written English is required. Knowledge of another United Nations language (French, Arabic, Chinese, Russian and Spanish) is an advantage.

Potential candidates will be contacted by the hiring manager directly for further consideration.

Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.

Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.