Supply Specialist, NO-C, Fixed Term, Nairobi, (Open to Kenyan Nationals Only)

Nairobi

 

Under the direct guidance of the Supply & Procurement Manager, the incumbent monitors and evaluates the management of the supply and logistics chain of the country programme for its significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and capacity development expertise in support of operations and programme objectives. Accountable for effective planning, monitoring and evaluation, and capacity optimization/development of contracting, procurement, distribution, inventory management of UNICEF's supplies, in support of the Country Programmes.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, We supply

UNICEF Kenya Country office Supply Section is responsible for providing technical and operational support and managing the supply chains. The supply chain operations include planning, procurement, contracting, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies and services.

How can you make a difference?

The incumbent will be responsible for:

 

Planning capacity development/optimization for supply chain management through coordination with Operations/Programme Sections;

 

Develop and provide relevant technical materials on product specifications, supply and logistics processes to facilitate cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation;

 

Develop Supply/Logistics capacity development component of the Country Programme, including optimum capacities for storage and distribution of supplies to all project sites.

 

Plan, design and conduct training for UNICEF's staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery

 

Provide effective coaching to the staff/consultants on institutional service contract management: contract planning, terms of reference and evaluation criteria, monitoring contract deliverables, contract evaluation and closing contracts;

 

Provide advice to the Country Office, government ministries, counties and other implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities;

Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and terms of reference; and supply and service administration as well as providing advice on requirements in the development of the supply and institutional service component of the Country Programme;

Coordinate with Programs, field offices and counties on mechanisms for stock management and distribution, end-use and field trips, training opportunities and materials, optimising manpower and other resources for supply management.

 

Oversees and coordinates the overall preparations for supply end-use monitoring and evaluation with Operations/Programme Sections, Field Offices and counties to achieve best monitoring results;

 

Ensures timely preparation of and action on supply status & monitoring reports (including supply field trip reports) required for programme reviews and analysis, annual reports, appeals, etc;

 

Interprets monitoring reports and makes recommendations to the country office for improvement of the supply chain impacted offshore and local procurement and delivery.

 

Develop and maintain partnership and collaborative relations with other UNICEF offices, Government, and other UN agencies, multilateral and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs and inventory.

 

Oversees and coordinates the overall preparations for supply end-use monitoring and evaluation with Operations/Programme Sections, Field Offices and counties to achieve best monitoring result 

 

Ensures timely preparation of and action on supply status & monitoring reports (including supply field trip reports) required for programme reviews and analysis, annual reports, appeals, etc;

 

Interprets monitoring reports and makes recommendations to the country office for improvement of the supply chain impacted offshore and local procurement and delivery.

 

Develop and maintain partnership and collaborative relations with other UNICEF offices, Government, and other UN agencies, multilateral and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs and inventory.

 

Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s), and of institutional services with Operations/Programme Sections managing the contracts

 

Communicate and report quality issues with respect to supplies and/or services agreements.

 

Team with the Programme Section and other members of the Operations Section to monitor supply chain activities, procurement, shipping, customs clearance, storage and distribution of supplies and equipment.

 

 

To qualify as a champion or advocate for every child you will have…

  • Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.)
  • At least Five years of relevant professional work experience. Work experience in supply, logistics, purchasing, contracting, administration and/or other related fields;

     

  • Work experience in emergency duty station. Strong background in field monitoring and with  government institutions at central and local level.

  • Developing country work experience and/or familiarity with emergency is considered an asset.
  •  Fluency in English is required. Knowledge of a local language in the duty station is an asset.

 

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

 

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Nairobi
  • Grade: NO-C, National Professional Officer - Mid level
  • Occupational Groups:
    • Logistics
    • Supply Chain and Service delivery
    • Logistics
  • Closing Date: 2017-06-13

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