Deputy Programme Manager

Kabul | Afghanistan

Background Information - UNOPS

 UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Background Information - PSC

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.



Background Information - UNMAS Afghanistan

The UN Mine Action Service (UNMAS) supports the government Directorate of Mine Action Coordination (DMAC) in planning, managing and oversees of all mine action activities in Afghanistan.  It provides technical support to all partners and ensures the proper integration of mine action into wider humanitarian assistance and developmental programmes.


Functional Responsibilities

The incumbent of this position will report to the Programme Manager. The Deputy Program Manager (national) will be responsible for programmatic and operational management of the program. Specific responsibilities of the job are as follows: 

Strategic Policy, Advice, and Advocacy 

  • Provide policy guidance to the  senior management and Government counterparts on conceptual strategy development and management of the implementation of overall strategies and mandates;
  • Provide substantive input in the preparation of position papers and reports for presentation to different forums, partners and stakeholders; 
  • Provide technical advice and guidance to other UN agencies and partners when requested.

Stakeholder Coordination and Relationship Building

  • Liaise, negotiate and coordinate with national authorities with respect to the program activities;
  • Participates in international, regional or national meetings and provides programmatic/substantive expertise on an issue, or hold programmatic/substantive and organizational discussions with representatives of other institutions;
  • Support the identification of and building of relationships with national institutions, respective governmental authorities, donors, and international partners, including UN agencies, engaged in addressing the issue of mine action and its impact on local communities;  
  • Under delegated authority, the Deputy Programme Manager (national) will also advocate and provide advice to relevant stakeholders on all programmatic issues. 

Project Management, Delivery, Administration and Performance of UNMAS funded activities

  • Coordinate and ensure the necessary strategic and  managerial, support required for the fulfilment of the UNMAS mandate are carried out in a responsible and timely fashion and are in line with UN quality standards and institutional values. This support includes areas such as planning, budgeting, project and financial reporting, recruitment and human resources management, logistics, communications, staff training, and monitoring and evaluation and programmatic and substantive reviews;
  • Provide programmatic and substantive reviews of drafts prepared by others;
  • Approve draft Statements of Work (SOW) for inclusion in Call for for Proposals (CFP) issued by UNOPS for proposed mine action and ERW activities in the projects target country;
  • Ensure that the UNMAS grant management process functions in line with the approved Standard Operating Procedure (SOP) and suggest and implement changes to the SOP as and when necessary, to ensure maximum impact of grants;
  • Promote and support compliance with technical, safety and quality international standards and guidelines;
  • Ensuring the smooth functionality of all key admin, finance, logistics and human resource processes;
  • Ensuring the annualized budged for UNMAS is prepared in time.  

Resource Mobilization and Management

  • Contributes to the reporting to donors and intergovernmental bodies on budget/programme performance or on programmatic/ substantive issues, as appropriate;
  • Actively participate in the development and implementation of a resource mobilization strategy targeting in-country funding opportunities: a strategy that includes timely and appropriate acknowledgement at both national and international levels of current and past donors contributions and their impact.

Capacity Development and Support to National Authorities

  • Actively empower and support key local stakeholders, particularly the Directorate for Mine Action Coordination (DMAC), to ensure the transfer of mine action responsibilities to national authorities is a sustainable success;
  • Assist the DMAC in ensuring the development and production of the mine action programme of Afghanistan integrated work plans based on agreed strategic and operational policies;
  • Support the effective and efficient coordination of the mine action response in Afghanistan by ensuring collaboration between DMAC and UNMAS at all levels is optimal;
  • Ensure the mine action programme of Afghanistan is smoothly coordinated with the key stakeholders of the Mine Action Programme for Afghanistan (MAPA), particularly with the relevant government of Afghanistan ministries and other national and international development organizations;
  • Constantly evaluate UNMAS processes from administration to data management;
  • Make sure a high quality communication system smoothly functions  between UNMAS and DMAC and with the MAPA key stakeholders;
  • Manage the team of UNMAS Advisors to DMAC to ensure UNMAS supports DMAC in an optional manner to ensure the following:
    • The quality of the mine action service delivery in Afghanistan by overseeing the smooth functionality of the broader QM frameworks including accreditation and monitoring of mine action and landmine victim assistance projects and operators;
    • That plans and projects are in alignment with the Mine Ban Convention Clearance Plan;
    • That the database is monitored and evaluated;
    • That all reports, returns, newsletters and publications are factually accurate;
    • That the balance score cards and project monitoring tools are applied, monitored and evaluated.
  • Ensuring the continuous improvement within the mine action programme including UNMAS/DMAC for achieving greater operational effectiveness and efficiency in mine action.

Any other pertinent task/activity as instructed by the UNMAS Programme Manager.


Education/Experience/Language requirements

Education and Years of Experience Required:
  • Advanced University Degree (Master's Degree or equivalent) in Business Administartion or Programme Management or relevant subjects with a minimum of seven (7) years of relevant experience is required; OR
  • First Level University Degree (Bachelor's Degree or equivalent) with a minimum of nine (9) years of relevant experience.
Experience:
  • Minimum Seven (7) years of relevant experience in Program Management, Project Development, and/ or supporting operations is required;
  • Experience working in post conflict environment and proven success in national capacity development is required;
  • Direct experience with the United Nations Security Management System is highly desired;
  • Experience in Mine Action is desired;
  • Experience with UN or International Organizations in Afghanistan is desirable;
  • Experience in writing and producing Standard Operating Procedures is desirable;
  • Experience in completing Assessments/Security Plans in accordance with United Nations Department of Safety and Security (UNDSS) methodology is an asset;.
  • Experience in Strategic Planning, Partnership Building or Proposal writing is desirable.

Languages:
  • Fluency in English (writing, reading and speaking) is required.
  • Fluency in Pashtu (writing, reading and speaking) is required.
  • Fluency in Dari (writing, reading and speaking) is required.
  • Knowledge of another UN official language is desired.

Functional competencies

Judgment/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA-11 (ICS11)
Contract duration: Three (3) months , renewable upon availability of funds and satisfactory performance.


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • This is a local position, therefore only nationals of duty station will be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Kabul | Afghanistan
  • Grade: Mid/Senior - Internationally recruited position - Mid/Senior level
  • Occupational Groups:
    • Development Cooperation and Sustainable Development Goals
    • Development Cooperation and Sustainable Development Goals
    • Operations and Administrations
    • Project and Programme Management
  • Closing Date: 2017-06-14

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