Logistics Specialist, ( P-3), Ndjamena, Chad

N'Djamena

Under the direct supervision of the Supply & Logistics Manager, the Logistics Specialist is responsible for planning distribution of UNICEF's supplies in support of the Country Programme.

Purpose of the Position

Under the direct supervision of the Supply & Logistics Manager, the Logistics Specialist is responsible for planning distribution of UNICEF's supplies in support of the Country Programme. 

Key Expected Results

  • Responsible for logistics planning through coordination with Operations/Programme Sections. Provides technical advice on logistics arrangements facilitating cost=effective, efficient, customs clearance, in-land transportation, inventory management and distribution of supplies and equipment, in support of the country programme implementation;
  • Participates in Country Programme strategy planning preview and review meetings to advise on logistics requirements for the Operations Plan and Annual Work Plans;
  • Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites;
  • Ensures sound, accurate logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability;
  • Establishes and maintains contacts with the Supply Division in Copenhagen on shipping policies. Interprets and advises the country office on policies and procedures impacting on logistics operation and delivery of supplies. maintains links with Copenhagen on transnational shipments, deliveries and claims;
  • Establishes and maintains a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol;
  • Oversees the overall preparation of appropriate documentation: shipping documents, letters to line ministries for clearance of goods and certificate if exemptions. long term arrangements, CRC submissions related to logistics services etc.;
  • Ensures preparation of the status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals etc.;
  • Regularly creates and communicates accurate inventory tracking, inventory aging and incoming supplies information;
  • Ensures that effective support to UINICEF and Government capacity-building and efforts are provided in order to enhance efficient, effective and timely supply delivery;
  • Plans, designs and conducts training for UNICEF staff/consultants and counterparts in warehousing management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery. Provides effective coaching to staff/consultants as required;
  • Communicates and reports quality issues with respect to supplies delivery and service agreements;
  • Coordinates with the Programme Section on Logistics planning, as well as providing advice on logistics requirements in the development of the supply component of the Country Programme;
  • Provides advice to the Country Office and Government on delivery and utilization;
  • Team's with the Programme Section and other members of the Operations Section to facilitate customs clearance, storage and distribution of supplies and equipment;
  • Develops and maintains partnership and collaborative relations with UNICEF, Government, UN and bilateral counterparts in logistics activities including distribution, monitoring supply inputs and inventory;
  • Informs Programmes of slow moving inventory, upcoming filed distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.  

 

Qualifications of Successful Candidate

Education

Advanced university degree in Business Administration, Management or a related field.

Work Experience

Five years of professional work experience in logistics management at the national and international levels, two years of which should be in developing countries.

Language

Fluency in English and another UN language. Fluency in the national language of the duty station an asset. .

 

Competencies of Successful Candidate

Core Values

  • Commitment
  • Diversity and Inclusion
  • Integrity

 

Core Competencies

  • Communication
  • Working with People
  • Drive for Results

 

Functional Competencies

  •  Applying Technical Expertise [II]
  • Deciding and Initiating Actions [II]
  • Following Instructions and Procedures [II]
  • Leading and Supervising [II]
  • Planning and Organizing [II]

 

Remarks

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

* Please note that is a non-family duty station.

Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNICEF - United Nations Children’s Fund
  • Location: N'Djamena
  • Grade: P-3, International Professional - Mid level
  • Occupational Groups:
    • Logistics
    • Supply Chain and Service delivery
    • Logistics
  • Closing Date: 2017-06-16

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