Executive Assistant, GS-5, EMOPS #11028

New York City

The Executive Assistant reports directly to the Director in the Director’s Office of the Office of Emergency Programmes (EMOPS). The post is a key interface with a broad range of contacts, including high-ranking officials, both within and outside the Organization.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

 

For every child, save lives.

 

UNICEF’s fundamental mission is to promote the rights of every child, everywhere, in everything the organization does. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. Investing in the health, education and protection of a society’s most disadvantaged citizens not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. The focus on equity accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child.

 

How can you make a difference?

 

The Executive Assistant reports directly to the Director in the Director’s Office of the Office of Emergency Programmes (EMOPS). The post is a key interface with a broad range of contacts, including high-ranking officials, both within and outside the Organization.

  • Research and make available background information for the Director and Manager to compile reports.
  • Formulate draft replies to routine correspondence for his/her approval/signature.
  • Review correspondence/documents for conformity with established procedures and accuracy of statements before being signed by the supervisor. 
  • Establish internal tracking systems and procedures for correspondence and documents;
  • Arrange appointments and maintain supervisor's calendar, receives visitors, places and screens telephone calls and respond to queries with discretion.
  • Identify complex or sensitive subjects, and contacts, as well as priority issues that should be brought to the attention of the Supervisor or Senior-Level Managers. 
  • Arrange meetings, prepare briefing materials for supervisor, and maintain contact list of external partners.
  • Provide logistical support for meetings: assist in booking conference rooms, arrange IT support, production and distribution of materials, etc., and arrange for catering when applicable. 
  • Undertake all aspects of travel arrangements for the Director. This includes travel itineraries, preparation of travel requests, security/medical clearances, visas; completion of travel claims, duty reports.
  • Keeps abreast of latest policies, procedures and organizational changes affecting the Team.

 

To qualify as a champion for every child you will have…

Completion of secondary education. 

  • At least 5 years of relevant work experience in an administrative capacity.
  • Working knowledge of UNICEF systems, policies and procedures is considered an asset.
  • Strong writing, interpersonal and communications skills are required. 
  • Passing the GGST Exam (Global General Service Test) or UN ASAT in English is required.
  • Non-US candidates must be in possession of a US G4 visa or be a US permanent resident/citizen.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

 

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: New York City
  • Grade: GS-5, General Service
  • Occupational Groups:
    • Administrative support
  • Closing Date: 2017-06-20

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