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SVN 2017/106 (P) - Programme Coordinator (P3) - Thessaloniki, Greece

Thessaloníki (Greece)

Position Title Programme Coordinator

Duty Station :Thessaloniki, Greece Classification Professional Staff, Grade P3

Type of Appointment : Special short-term graded, Six months with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 19 June 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo

Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia,

Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya,

Montenegro, Marshall Islands, Mauritania, Maldives, Namibia, Nauru,

Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa


Under the overall supervision of the Regional Director and direct supervision of the Regional Response Coordinator, IOM Greece, and in close coordination with the IOM Regional Office for the European Economic Area (EEA), the EU and NATO (RO Brussels), relevant missions in the field and units at Headquarters (HQs), the successful candidate will be responsible and accountable for the overall management and implementation of the Emergency response programmes in Northern Greece in line with IOM standard operating procedures and respective programme guidelines. S/he will liaise closely on a strategic and programme level with key interlocutors including the Ministry of Migration Policy, UN Agencies, Non-Governmental Organizations and other stakeholders in the Northern Greece.

Core Functions / Responsibilities:

1. Provide quality advice to Regional Response Coordinator (RRC) on all aspects of the Operations of the European Civil Protection and Humanitarian Aid Operations (ECHO) financed Emergency response programmes in Northern Greece.

2. Assist the RRC in coordinating and monitoring the day to day operations of the ECHO emergency related project activities in the northern region ensuring that planned activities are implemented in a line with approved project documents.

Page 1 / 43. Continuous monitoring and analysis of the operating environment, quick re-adjustment of the operations, advice on legal considerations and risk assessment.

4. Ensure compliance of field operations with IOM rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets, and monitoring achievement of results in areas of operation.

5. Assist RRC in creating synergies between the on-going ECHO activities and identify the needs in the field also identifying areas for improvement and suggesting appropriate actions in the ongoing activities.

6. Liaise and maintain close working relationship with the relevant government authorities, IOs and other emergency operations stakeholders in the North of the country.

7. Organize and participate at regular meetings with stakeholders to ensure coordination and cooperation according to the IOM participatory and inclusive working methodology. 8. Participate in the trainings with all relevant departments and facilitate deployment of newly employed IOM staff on ECHO Emergency response operational activities.

9. Act as point of reference for the IOM ECHO staff deployed in all camps/project-locations in northern region providing advice and guidance.

10. Provide regular updates to the RRC on the status of the implemented projects. 11. Prepare reports, briefings, background information notes, narratives and statistical analysis on the ECHO financed activities for internal/external use and as necessary/required. 12. Liaise with the Admin/finance staff in monitoring budget utilization and alert the RRC any deviations compared to the approved donor agreements.

13. In close coordination with the RRC and relevant monitoring/evaluation staff, identify and implement measures to maintain a high level of integrity in the programs.

14. Represent IOM and/or the RRC in appropriate policy and operational UN inter-agency mechanisms.

15. Undertake duty travels with the aim of programme assessment, liaison with counterparts, problem solving, and development of new initiatives, as required.

16. Advise the RRC on programme issues as well as on Government policies and actions affecting the IOM activities in Northern Greece.

17. Lead and oversee logistical actions for the team, including procurement of office space, equipment, etc. and ensure that it is suitable for operations in the northern region. 18. Liaise and coordinate with the Emergency Response Management Office in Athens regarding procurement and service requests and requirements, in order to consolidate overall procurement (or services) requirements and optimize purchasing power; gather data for donor reporting as necessary.

19. Take necessary measures to prevent and mitigate fraud.

20. In coordination with Emergency Response Management Office in Athens organize logistical support for the implementation of IOM Emergency Response activities.

21. Perform such other duties as may be assigned.

Page 2 / 4Required Qualifications and Experience:


• Master’s degree in Political or Social Sciences, International Relations, Law, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience. Experience

• Substantial field experience in emergency and/or post conflict/transition/early recovery/displacement, with strong knowledge of IOM project life cycle;

• Knowledge of donor funding mechanisms and requirements and excellent interpersonal skills to handle donor liaison are essential;

• Extensive experience in emergency programmes implementation and emergency logistics operations especially on EU/ECHO funded projects;

• Demonstrated supervisory experience in staff management and ability to coordinate activities and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;

• Proven record of establishing and maintaining good working relationships with governmental authorities, national and international institutions as well as civil society actors. Languages

Fluency in English is required.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding Page 3 / 4confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 19 June 2017 at the latest, referring to this advertisement.

For further information, please refer to: In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 06.06.2017 to 19.06.2017

Requisition: SVN 2017/106 (P) - Programme Coordinator (P3) - Thessaloniki, Greece (55080121) Released

Posting: Posting NC55080135 (55080135) Released

Page 4 / 4

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: IOM - International Organization for Migration
  • Location: Thessaloníki (Greece)
  • Grade: P-3, International Professional - Mid level
  • Occupational Groups:
    • Development Cooperation and Sustainable Development
    • Development Cooperation and Sustainable Development
  • Closing Date: 2017-06-19

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